UCLA Central Resource Unit

As 2024 comes to a close, here are some important reminders and announcements related to your pay, taxes and benefits. Some items may require action on your part, so please note these upcoming deadlines.

Your UCLA Payroll Partner office will have limited operations and services while UCLA observes the Winter Holiday Closure Dec. 21 2024 - Jan. 1, 2025.

Normal operations will resume Jan. 2, 2025 at 8 a.m.

Exciting news! UCPath recently launched an update to the Person Organizational Summary page, which allows provisioned UCPath users to view an individual's UC Employee or Contingent Worker assignments. 

Adjustment requests for overpayments occurring January 1 through October 1, 2024, must be submitted by October 18, 2024.

UCPC provides guidance on an annual basis for payroll adjustment requests that must be processed by the end of the current calendar year. 

We recently received further guidance from University of California Office of the President (UCOP) and Office of the General Council (OGC) that new I-9 forms will also be required for Emeriti that were previously hired in appointments with pay. 

 

Due to a technical error, UCPath has requested that work-study SCT transactions on reversal checks be paused through September 30, 2024. 

The deadline for employees to sign the Payroll Data NDA was extended to Friday, 8/30/24.

In an effort to better align with the UCLA Gender Recognition and Lived Name Policy, some CRU case submission forms were updated with new Employee Preferred Name fields. 

A recent UCOP statement informed the community that that several UC employees were recent victims of phishing emails. Learn more about how to protect yourself. 

Employees with existing access to payroll data (in UCPath or otherwise) must electronically sign the new version of the NDA agreement by Friday, August 16, 2024 in order to retain their access.

Communications related to the 2024-2025 FYE funding rollover process. 

A special protocol is required for submitting off-cycle pay requests for bi-weekly paid employees near quarter end (June 26 - July 1). 

A special protocol is required for submitting off-cycle pay requests near quarter-end for monthly paid employees to ensure wages are captured accurately in UCPath for requests that span two quarters. 

Employees received an alert from the UCPath Center advising of employee records and contingent worker records with an "Expected Job End Date" of June 30, 2024.

To avoid unintended impacts, employees are asked to review job records with upcoming end dates and determine the required action by June 30. 

The University of California Office of The President (UCOP) recently implemented new guidelines for Emeriti appointments in UCPath. 

As a reminder, to qualify for the inactive Cost of Living Adjustment (COLA) increase, eligible UC Retirement Plan (UCRP) benefit recipients must be retired one day prior to July 1, with a minimum of one business day not on active HR or Payroll status.

UCPath Transactors are asked review transactions that may have been impacted by a recent issue UCPath experienced with Real-Time FAU Validation. 

UCPath recently launched new Ask UCPath features. Employees no longer have to select a topic and category when submitting an inquiry. Additionally, they can now reopen previously closed inquires and self-close inquiries when assistance is no longer needed. 

General and Employment Liability (GAEL) charges that utilized the new Salary Cost Transfer (SCT) tool from November 13, 2023 through January 31, 2024 were incorrectly applied to federal funds. The issue has been resolved and no departmental action is required at this time. 

Update: As of 4/11/24, UCPath completed a mass benefit cost transfer to rectify past discrepancies.