The General and Employment Liability (GAEL) premium fee structure and rates were significantly updated for Fiscal Year 2025-2026.  

Multiple premiums and their associated rates have been consolidated into a singular rate for most of campus; the Composite GAEL Rate or CGR. Here are ways this change will affect the General Ledger and related processes.

The final submission an approval date for Direct Retro transactions is July 1, 2025. 

Position funding transactions may resume, the FYE 2025 funding rollover has completed.

Independence Day | On Friday, July 4, 2025, your UCLA Payroll Partner office will close to observe the university holiday.

Please do not update position funding during the upcoming transaction freezes for FYE 2025 funding rollover.

As a reminder, to qualify for the inactive Cost of Living Adjustment (COLA) increase, eligible UC Retirement Plan (UCRP) benefit recipients must be retired one day prior to July 1, with a minimum of one business day not on active HR or Payroll status.

Employees received an alert from the UCPath Center advising of employee records and contingent worker records with an "Expected Job End Date" of June 30, 2025.

To avoid unintended impacts, employees are asked to review job records with upcoming end dates and determine the required action by June 30. 

A special protocol is required for submitting off-cycle pay requests near quarter-end for monthly paid employees to ensure wages are captured accurately in UCPath for requests that span two quarters. 

UCPath is sharing key reminders related to disability insurance and dependent reverification. To help reduce confusion, lower case volume and support timely employee action, please share this with your employees.

UCPath introduced a rolling 5-year data filter for global case searches in Ask UCPath. To access cases beyond the 5-year window, users will need to use the new Historical Cases data filter. 

The Direct Retro tool will be retired in the near future. The last day to submit and approve transactions through Direct Retro will be July 1, 2025 at 5:00 p.m. (PDT).  
 

In April 2025, UCPath contacted 6,000+ UC employees regarding the UC Benefits Family Member Eligibility Reverification process with third party vendor, UnifyHR. 

Through November 2025, UC will continue efforts to confirm the continuing eligibility of some previously verified family members.

Starting March 1, 2025, UC will conduct eligibility reverification of some enrolled family members.

UCPath identified an issue where Vacation Leave Assessment (VLA) reversal was not generated for Salary Cost Transfer (SCT) on paychecks created between July 14, 2024 and November 25, 2024.

On February 11, UCPath notified eligible nonresident aliens regarding Tax Treaty Income and/or Postdoc Fellowship income. 

Current and former employees are now able to access their 2024 W-2 form online via UCPath. Online forms will also be available to employees who requested to receive a paper form. 

The UCPath Center discovered a Salary Cost Transfer (SCT) processing issue which resulted in incorrect deductions recorded on location journals.

General and Employment Liability (GAEL) charges were incorrectly posted to department redirect accounts for payroll runs 241130M0X and 241123B1X. Learn more. 

As 2024 comes to a close, here are some important reminders and announcements related to your pay, taxes and benefits. Some items may require action on your part, so please note these upcoming deadlines.