The fiscal year-end funding rollover for UCPath will take place from Friday, June 20 through Friday, June 27, 2025, during which the FAUs associated with positions in UCPath (called “funding”) are copied from one fiscal year to the upcoming fiscal year.
The funding rollover process consists of two blackout periods; one for Multiple Components of Pay (MCOP) positions and one for Non-MCOP positions. During this time, GL initiators and GL approvers cannot not enter, update, submit, or approve funding transactions in UCPath.
Please do not update funding for MCOP or Non-MCOP positions during the transaction freezes outlined below.
| POSITION TYPE | FREEZE START | FREEZE END |
|---|---|---|
| MCOP | Friday, June 20, 8:00 a.m. | Tuesday, June 24, 12:00 p.m. |
| Non-MCOP | Tuesday, June 24, 12:00 p.m. | Thursday, June 27, 12:00 p.m. |
MCOP positions are funded from at least one contract or grant fund where the employee is paid more than the funds cap.
Non-MCOP positions refers to all other funding types.
Action Reminders
Complete Funding Transactions Before Freezes
Before the transaction freeze starts for each position type (on 6/20 for MCOP and 6/24 for Non-MCOP), your department should ensure any necessary funding transactions have been submitted and approved so funding will be copied correctly into the new fiscal year.
If funding for a position is going to change on 7/1/2025, you can either:
- Allow the funding rollover program to run. When the rollover concludes, you must enter and approve the new funding with an effective date of 7/1/2025. This step must be completed before the first payroll in July 2025.
- Or, before the transaction freeze starts, enter and approve the new funding using a fiscal year of 2026 with an effective date of 7/1/2025. The funding rollover process will not overwrite any funding that is already established for the next fiscal year.
If you have positions where you do not want the funding to roll over, set the Funding End Date to 6/30/2025 on the UCPath Funding page. You must complete this action before the respective position freeze period starts.
Review Failed Rollover List
To assist transactors with their funding review, the UCPath Center provided a list of funding entries for MCOP Positions and Non-MCOP Positions that are expected to fail the rollover process without your intervention and why.
- MCOP: You may review the MCOP Fiscal Year 2025 Funding Rollover List on Box and adjust the funding entries by June 19, 2025.
- Non-MCOP: You may review the Non-MCOP Fiscal Year 2025 Funding Rollover List on Box and adjust the funding entries by June 23, 2025.
If no action is taken, the rollover will fail and future funding for these positions will be charged to your department suspense FAUs until a new funding entry is put in place.
For positions on this list where you do not want the funding to rollover, please review our Fiscal Year-End Funding Rollover knowledgebase article, which has an action guide for different scenarios.
FYE Funding Rollover Process Details
Questions?
If you have any additional questions about this process, please open a case with us. On your request form, enter the following:
- Topics: General Ledger
- Category: General Inquiry General Ledger
- Subject: FYE Funding Rollover Process
