UCPath Access Requirements

Accessing UCPath

UCLA's UCPath eLearning curriculum is currently being re-designed. If you need to gain access to UCPath before our new trainings are launched, review the information below. The currently available online courses have had their information updated to ensure relevancy until the training redesign is complete.

Before You Begin

The courses required to access UCPath are broken into three separate areas:

Introductory Courses: All courses are required.
Policy Courses: Courses relevant to your transactional population are required.
Area Courses: Courses relevant to your role within your department (e.g., Initiator, Approver, Inquiry) and your associated responsibilities (see below breakdown) are required.

In addition to the required courses, all current and new employees are also required to sign the UCPath Access NDA.

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Introduction Curriculum

Policy Curriculum

Workforce Administration Curriculum

General Ledger Curriculum

Pay Administration Curriculum

Leave Administration Curriculum

Frequently Asked Questions

How is role access determined?
UCPath access for transaction-based roles is granted in the Distributed Administrative Computing Security System (DACSS). Departmental Security Administrators (DSAs) will use DACSS to authorize what a user can do and which departments a user can see (e.g., Department 123400).
How do I access UCPath?
UCPath utilizes UCLA's Single Sign-On. All active UCLA employees have access to the UCPath portal; however, role-based pages won't be visible until a user has completed the necessary courses and been granted access by their DSA.
What are the main roles in UCPath?
Initiator: responsible for entering transactions into UCPath and submitting for approval

Approver: responsible for reviewing and approving transactions

Inquiry: view-only access to specific UCPath pages
What are the secondary roles in UCPath?
AWE Administrator: Monitors transaction routing and resolves bottle-necks; can re-route transactions but cannot approve

Global Administrator: Responsible for resolving complex transactions (only granted to central offices like Campus Human Resources)

Global Administrator Finance: Responsible for resolving complex finance transactions (only granted to Business and Finance Solutions)
Where can I find the UCPath eLearning courses?
The eLearning courses required for access are housed in the UCLA LMS and linked below.