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UCPath Access Requirements

Before You Begin

The courses required to access UCPath are broken into three separate areas:

  • Introductory Courses: All courses are required.
  • Policy Courses: Courses relevant to your transactional population are required.
  • Area Courses: Courses relevant to your role within your department (e.g., Initiator, Approver, Inquiry) and your associated responsibilities (see below breakdown) are required. 
In addition to the required courses, all current and new employees are also required to sign the UCPath Access NDA

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Frequently Asked Questions

UCPath access for transaction-based roles is granted in the Distributed Administrative Computing Security System (DACSS). Departmental Security Administrators (DSAs) will use DACSS to authorize what a user can do and which departments a user can see (e.g., Department 123400).
UCPath utilizes UCLA's Single Sign-On. All active UCLA employees have access to the UCPath portal; however, role-based pages won't be visible until a user has completed the necessary courses and been granted access by their DSA.
Initiator: responsible for entering transactions into UCPath and submitting for approval

Approver: responsible for reviewing and approving transactions

Inquiry: view-only access to specific UCPath pages

AWE Administrator: Monitors transaction routing and resolves bottle-necks; can re-route transactions but cannot approve

Global Administrator: Responsible for resolving complex transactions (only granted to central offices like Campus Human Resources)

Global Administrator Finance: Responsible for resolving complex finance transactions (only granted to Business and Finance Solutions)

The eLearning courses required for access are housed in the UCLA LMS and linked below. 


Introduction Curriculum

These courses are required for all UCPath Access. It is recommend you take these courses prior to or while attending the synchronous policy courses. 


Policy Curriculum

Each policy course is hosted by its relevant central office and is only required if you will be transacting with the corresponding employee population. Course offerings are featured on our Events page.


Workforce Administration Curriculum

Online courses initiator approver inquiry

WFA Overview

Required

Required

Required

Employee Data Inquiry

Required

Required

Required

Template Transactions Overview

Required

Required

Required

Template Transactions Part 1

Required

Optional

Optional

Template Transactions Part 2

Required

Optional

Optional

PayPath Transactions

Required

Optional

Optional

Additional Compensation & Pay Adjustment Requests

Required

Required

Optional

Experience Based Pay

Optional Optional Optional

Mass Update of PayPath Actions

Required Required Optional

Absence Management Inquiry 

Required Required Required

Allocate Compensation

Optional Optional Optional

Position Control

Required

Required

Optional


General Ledger Curriculum

Online courses initiator approver inquiry

Position Control

Required

Required

Optional

Funding Entry Inquiry

Required

Required

Required

Funding Entry & Updates

Required

Required

Optional

Direct Retro Inquiry

Required

Required

Required

Budget Distribution

Required

Optional

Optional

Processing Direct Retro

Optional

Optional

Optional


Pay Administration Curriculum

Online courses initiator approver inquiry

Allocate Compensation

Optional Optional Optional

Additional Compensation & Pay Adjustment Requests

Required Required Optional

Absence Management Inquiry 

Required Required Required

Employee Accrual Adjustments

Required Elective Required

Employee Data Inquiry

Required

Required

Required


Leave Administration Curriculum

Online courses initiator approver inquiry

Employee Data Inquiry

Required

Required

Required

Absence Management Inquiry 

Required Required Required

Extended Leaves of Absence

Required Required Optional

Employee Accrual Adjustments

Required Required Optional