UCPath Access Requirements

Accessing UCPath

UCLA's UCPath eLearning curriculum is currently being re-designed. If you need to gain access to UCPath before our new trainings are launched, review the information below. The currently available online courses have had their information updated to ensure relevancy until the training redesign is complete.

Before You Begin

The courses required to access UCPath are broken into three separate areas:

Introductory Courses: All courses are required.
Policy Courses: Courses relevant to your transactional population are required.
Area Courses: Courses relevant to your role within your department (e.g., Initiator, Approver, Inquiry) and your associated responsibilities (see below breakdown) are required.

In addition to the required courses, all current and new employees are also required to sign the UCPath Access NDA.

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Introduction Curriculum

Policy Curriculum

Workforce Administration Curriculum

General Ledger Curriculum

Pay Administration Curriculum

Leave Administration Curriculum

Frequently Asked Questions

UCPath access for transaction-based roles is granted in the Distributed Administrative Computing Security System (DACSS). Departmental Security Administrators (DSAs) will use DACSS to authorize what a user can do and which departments a user can see (e.g., Department 123400).

UCPath utilizes UCLA's Single Sign-On. All active UCLA employees have access to the UCPath portal; however, role-based pages won't be visible until a user has completed the necessary courses and been granted access by their DSA.

Initiator: responsible for entering transactions into UCPath and submitting for approval

Approver: responsible for reviewing and approving transactions

Inquiry: view-only access to specific UCPath pages

AWE Administrator: Monitors transaction routing and resolves bottle-necks; can re-route transactions but cannot approve

Global Administrator: Responsible for resolving complex transactions (only granted to central offices like Campus Human Resources)

Global Administrator Finance: Responsible for resolving complex finance transactions (only granted to Business and Finance Solutions)

The eLearning courses required for access are housed in the UCLA LMS and linked below.

Introduction Curriculum

These courses are required for all UCPath Access. It is recommend you take these courses prior to or while attending the synchronous policy courses.

Online courses
Introduction to UCLA UCPath
PeopleSoft Overview
Basics and Navigation
AWE Overview and Approvals

Policy Curriculum

Each policy course is hosted by its relevant central office and is only required if you will be transacting with the corresponding employee population. Course offerings are featured on our Events page.

courses
Academic Apprentice Personnel: Leave of Absence
Academic Personnel Policy & Procedures for UCPath
Academic Apprentice Personnel Policy Training
WFA Staff Policy & Procedures
WFA Staff Policy & Procedures - Compensation

Workforce Administration Curriculum

Online courses	initiator	approver	inquiry
WFA Overview	Required	Required	Required
Employee Data Inquiry	Required	Required	Required
Template Transactions Overview	Required	Required	Required
Template Transactions Part 1	Required	Optional	Optional
Template Transactions Part 2	Required	Optional	Optional
PayPath Transactions	Required	Optional	Optional
Additional Compensation & Pay Adjustment Requests	Required	Required	Optional
Experience Based Pay	Optional	Optional	Optional
Mass Update of PayPath Actions	Required	Required	Optional
Absence Management Inquiry	Required	Required	Required
Allocate Compensation	Optional	Optional	Optional
Position Control	Required	Required	Optional

General Ledger Curriculum

Online courses	initiator	approver	inquiry
Position Control	Required	Required	Optional
Funding Entry Inquiry	Required	Required	Required
Funding Entry & Updates	Required	Required	Optional
Direct Retro Inquiry	Required	Required	Required
Budget Distribution	Required	Optional	Optional
Processing Direct Retro	Optional	Optional	Optional

Pay Administration Curriculum

Online courses	initiator	approver	inquiry
Allocate Compensation	Optional	Optional	Optional
Additional Compensation & Pay Adjustment Requests	Required	Required	Optional
Absence Management Inquiry	Required	Required	Required
Employee Accrual Adjustments	Required	Elective	Required
Employee Data Inquiry	Required	Required	Required

Leave Administration Curriculum

Online courses	initiator	approver	inquiry
Employee Data Inquiry	Required	Required	Required
Absence Management Inquiry	Required	Required	Required
Extended Leaves of Absence	Required	Required	Optional
Employee Accrual Adjustments	Required	Required	Optional

UCLA Central Resource Unit