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UCPath Project Release: March 2026

Improve Accrual Management Phase 1

The Improve Accrual Management project enhances how UCPath calculates, validates, and corrects leave balances by leveraging delivered PeopleSoft Absence Management functionality. 

These updates are entirely backend improvements designed to strengthen accuracy when employment or pay-related changes occur mid‑pay period, such as:

  • Pay frequency shifts
  • Status changes, terminations
  • Rehires
  • Job or position transfers

There are no user-facing changes associated with this update. All adjustments occur behind the scenes, and departments do not need to take action.

Final Pay Pilot 

UCPath will launch a Final Pay Pilot intended to improve the accuracy and speed of processing final pay for separating employees. As part of this initiative, pilot participants will process final pay transactions through a new Final Pay Activity Guide. 

At this time, only the UCLA Health Human Resources Service Center is participating in the pilot. The remainder of UCLA is not included, and UCPath has not yet announced when additional locations may go live.

What’s Changing

As part of this update, a new Accrual Payout Request reason code will appear on the Off‑Cycle Request Form (E‑078). This new option will be visible to everyone, regardless of pilot participation. 

  • For non‑pilot locations (including all UCLA campus departments) there is no change to existing procedures for requesting accrual payouts outside of final pay. Campus users should continue using the current “Payout Accruals?” checkbox exactly as they do today. 
  • The new reason code is being introduced primarily to support the pilot locations, which need an alternative method for processing certain accrual payouts while they do not have access to the Final Pay Request Form (E-078).

Resources

The UCPath Center (UCPC) will convert the current Submit Off‑Cycle UPK simulation into a job aid. Once UCPC publishes the revision, we will share the updated Job Aid with the campus community.

UCPath may also provide future guidance to all locations for utilizing the new Accrual Payout Request reason code for specific accrual payouts that are not associated with Final Pay, such as appointment changes for continuing employees.