Summary

UCPath is leveraging new PeopleSoft functionality to automate accrual calculations and validations. This will reduce manual errors and streamline transitions for employees moving between locations or pay frequencies.

What’s Changing

• Initiators will no longer use the Payout Accruals checkbox when submitting a Final Pay Request.
• Going forward, if an employee needs their accruals paid out, Initiators must select the new Accrual Payout Request reason on the Off‑Cycle Payroll Request (E‑078) form.
• This update separates accrual payout processing from Final Pay submissions.

Technical Updates

The update introduces three major automation enhancements to ensure data integrity:

• Termination Timing: Accruals for biweekly employees who terminate during a non-accruing period will now be calculated automatically.
• Rehire Accuracy: Improved data handling for employees who are terminated and rehired with a different pay frequency (e.g., moving from Monthly to Biweekly).
• Smooth Transfers: Enhanced rules for employees transferring between UC locations or changing pay frequencies within the same pay period.

Resources

The UCPath Center (UCPC) will convert the current Submit Off‑Cycle UPK simulation into a job aid. Once UCPC publishes the revision, we will share the updated Job Aid with the campus community.

Action Items

Starting March 9, department initiators and approvers will begin using the Accrual Payout Request option for all accrual payout needs.