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CRU Newsletter | Volume 4 Issue 1

UCLA Janss Steps

At A Glance

  • Announcements
    • CRU Newsletter Anniversary
    • BW PayPath Lockdown: Jul 12-15
    • Submit FY 2022 CBR Cost Recovery Forms by Friday, July 8
    • Position & Job Data Update Form
  • Calendar
  • UCPath General Ledger & Funding News
    • FYE 2022 Payroll Deadline
    • Direct Retro Processing Schedule 2022-2023
    • EFM to Take Over BCT Process for C&G Funds
  • Payroll & HR News
    • UCPath Enhancements July 1, 2022
    • STP and SAS Earn Codes now exempt from VLA
    • Training Hosted by Central Office Partners
      • Academic Apprentice Personnel Policy Training (Grad Division) 7/13 | Register now
  • UCPath Center News
    • Request to Update Your Address
  • CRU News
    • New Design: Case Creation Email Notification

Missed an issue? Prior newsletter issues of Volume 3 are on our website.

Subscribe to CRU Newsletter

Announcements

July 2022: CRU Newsletter Anniversary

A lot has happened since we first launched in 2019. You, UCPath, CRU... we've all had to bob and weave around the challenges thrown our way. But these challenges also gave us opportunity -- we've evolved, and we're not about to stop anytime soon!

Volume 3 brought you our user-centered website redesign; reduced your inbox stress by moving to a biweekly publication; and shined light on all things UCPath with our Illuminated webinar series.  

What does Volume 4 have in store? That's up to you... Keep sending us your feedback, and we'll keep listening. 

PayPath Lockdown

BW: Jul 12-15

To avoid delays in payroll processing, UCPath Center will limit system functionality on specific pages during payroll processing from Tuesday, July 12, 5PM, through Friday, July 15, 6AM.

Refer to the UCPath Production Processing Schedule for start and stop times of the Pay Confirm.

Resources


UCPath Reminder: CBR Cost Recovery Forms Due

Fiscal year 2022 composite benefit rate (CBR) cost recovery forms are due to UCPath by Friday, July 8, 2022. Cost recovery forms submitted after this date without necessary justification will post to the 2023 fiscal year.
Read more

Position & Job Data Update Form

Effective immediately, use the newly created Position and Job Data Update form located in the UCPath online forms library,
Read more

Calendar

Key dates and deadlines (subject to change):

DATE TOPIC
Jul 5, 5:00 p.m. Payroll (UCPath) Direct Retros Expense Transfer- non-EFM (DR must be approved by 5PM)
Jul 8 Deadline to submit Fiscal Year 2022 Composite Benefit Rate (CBR) cost recovery forms
Jul 12, 10:00 a.m. Mass Pay files deadline for BW pay period ending 7/9/2022
Jul 12, 5:00 p.m. - Jul 15, 6:00 a.m. UCPath Lockdown for BW PayPath transactions
Jul 13, 2:00 p.m. - 4:00 p.m. Academic Apprentice Personnel Policy Training (Grad Division)
Jul 14 UCPath processing BW Pay Confirm
Jul 21, 10:00 a.m. Mass Pay files deadline for MO pay period ending 7/31/2022
Jul 22, 5:00 p.m. - Jul 27, 6:00 a.m. UCPath Lockdown for MO PayPath transactions
Jul 26 UCPath processing MO Pay Confirm

UCPath General Ledger and Funding News

FYE 2022 Payroll Deadline:

Payroll (UCPath) Direct Retros

All Salary Cost Transfers that pertain to FY2022 must be approved in UCPath by 5:00 PM on Tuesday, July 5 in order to be included in the FINAL FY2022 SCT Batch process. 

NOTE: This is a firm cutoff. No journals will be processed after July 5, 5:00PM.

Direct Retro Processing Schedule 2022-2023

UCPath recently updated the Direct Retro Processing Schedule. This schedule outlines when direct retros must be approved in order to be picked up and posted to the Labor Ledger. It also identifies when you can expect to see the approved direct retros in the Labor Ledger and, subsequently, in the General Ledger.

July 2022 through September 2022 dates are now available in this knowledge base article.

EFM to Take Over BCT Process for C&G Funds

Effective July 1, 2022, Extramural Fund Management (EFM) will take over the processing of Benefit Cost Transfer (BCT) journals impacting Contract and Grant (C&G) funds. The Central Resource Unit (CRU) previously managed this process.
Read more

In Case You Missed It

UCPath GL Resource Page

Payroll & HR News

UCPath Changes and Enhancements June 26-30, 2022

Find out about recent enhancements to UCPath and UCPath Online.
Read more

STP and SAS Earn Codes Now Exempt from VLA

As previously announced, the UCPath Center updated STP and SAS earn codes to be exempt from Vacation Leave Accrual (VLA). 

  • Beginning June, VLA was removed from STP. The GL Accrual Processing attribute was set to “NO-Exclude from Leave Assess” for EARN code STP and its dependent EARN codes.
  • All STP payments scheduled after the June implementation will not be assessed and the departments will not see the charges.


Academic Apprentice Personnel Policy Training (Grad Division)

July 13, 2:00 pm - 4:00 pm

Graduate Division will host an Academic Apprentice Personnel Policy Training on Wednesday, July 13, from 2:00 pm to 4:00 pm. This course will cover the policy on Academic Student Employees (ASE), Graduate Student Researcher (GSR) permitted Leaves, and the appropriate Leave Code usage in UCPath.

Enroll in Academic Apprentice Personnel Policy Training

In Case You Missed It

UCPath Center News

Request to Update Your Address

On July 1, the UCPath Center requested that 63 UCLA Campus employees and 16 UCLA Medical Center employees update personal information to satisfy a UC Health Benefit vendor requirement.
Read more

In Case You Missed It

CRU News

New Design: Case Creation Email Notification

On July 8, your Payroll Partner will launch redesigned case creation email notifications that help you easily track case communications.
Read more

In Case You Missed It