Effective July 1, 2022, Extramural Fund Management (EFM) will take over the processing of Benefit Cost Transfer (BCT) journals impacting Contract and Grant (C&G) funds. The Central Resource Unit (CRU) previously managed this process.
To submit journals for any FY 21-22 activity, please contact CRU in accordance with Fiscal Year End deadlines.
Journals received in July 2022 will post for FY 22-23 – follow the appropriate process below:
Non-C&G funds
CRU will continue to process BCT journals for non-C&G funds. These procedures can be found in the Benefit Cost Transfer Process knowledge base article.
C&G funds
EFM created a simplified BCT financial journal template to streamline the review, approval, and posting process. The new template replaces the current BCT template, which is no longer required for C&G funds.
In order for journal processing to take place, the following documents must be submitted to your EFM accountant:
- Financial journal template with complete journal justifications
- Payroll report identifying the lines to be transferred
- Detail general ledger when transferring General, Automotive, and Employment Practices Liability (GAEL) expenses
- Approval from Graduate Division when transferring Fee Remissions
If you have questions, please contact your EFM accountant or manager.
Respectfully,
Yoon Lee
Senior Director, UCLA Extramural Fund Management
