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EFM to Take Over BCT Process for C&G Funds

A UCLA Gold swatch.

Effective July 1, 2022, Extramural Fund Management (EFM) will take over the processing of Benefit Cost Transfer (BCT) journals impacting Contract and Grant (C&G) funds. The Central Resource Unit (CRU) previously managed this process.   

To submit journals for any FY 21-22 activity, please contact CRU in accordance with Fiscal Year End deadlines

Journals received in July 2022 will post for FY 22-23 – follow the appropriate process below:

Non-C&G funds

CRU will continue to process BCT journals for non-C&G funds. These procedures can be found in the Benefit Cost Transfer Process knowledge base article

C&G funds

EFM created a simplified BCT financial journal template to streamline the review, approval, and posting process. The new template replaces the current BCT template, which is no longer required for C&G funds.

In order for journal processing to take place, the following documents must be submitted to your EFM accountant:

  • Financial journal template with complete journal justifications
  • Payroll report identifying the lines to be transferred
  • Detail general ledger when transferring General, Automotive, and Employment Practices Liability (GAEL) expenses
  • Approval from Graduate Division when transferring Fee Remissions

If you have questions, please contact your EFM accountant or manager.

Yoon Lee
Senior Director, UCLA Extramural Fund Management