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CRU Newsletter | Volume 3 Issue 28

UCLA Jackie Robinson Stadium

At A Glance

Missed an issue? Prior newsletter issues of Volume 3 are on our brand-new website.

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Announcements

BW PayPath Lockdown Feb 8-11

To avoid delays in payroll processing, UCPath Center will limit system functionality on specific pages during payroll processing from Tuesday, February 8, 5PM, through Friday, February 11, 6AM.


Resources

UCPath Notice: 2021 W-2 Forms Now Available Online

As of January 31, 2022, current and former employees may access their 2021 W-2 form online via UCPath. The online forms are also available to employees who requested to receive a paper form.
Read more

Newsletter Moving to Biweekly Publication

Your Payroll Partner is always striving to meet your evolving needs. After careful consideration of feedback, we're transitioning our newsletter to a biweekly frequency effective February 2022!

  • Our next issue will be released on Monday, February 14.

We'll continue to provide up-to-the-minute UCPath updates via 1) our website news page and 2) targeted email messages. If you don't currently receive all of our alerts, update your preferences on our subscription page -- remember to check all interests that apply!


Questions

We know your inbox is full, and we're hopeful this will allow for a more efficient flow of information. If you have any questions or concerns regarding this change, please do not hesitate to submit your feedback via our newsletter survey.

Calendar

Key dates and deadlines (subject to change):

DATE TOPIC
Feb 8, 10:00 a.m. Mass Pay files deadline for BW pay period ending 2/5/2022
Feb 8, 5:00 p.m. - Feb 11, 6:00 a.m. UCPath Lockdown for BW PayPath transactions
Feb 9, 2:00 p.m. - 4:00 p.m. Academic Apprentice Personnel Policy Training (Grad Division)
Feb 10 UCPath processing BW Pay Confirm
Feb 16, 9:00 a.m. - 1:00 p.m. Academic Personnel Policy & Procedures for UCPath (APO)
Feb 18, 10:00 a.m. Mass Pay files deadline for MO pay period ending 2/28/2022
Feb 21 Presidents Day | CRU/UCLA Payroll Partner Office closed to observe the university holiday
Feb 22, 5:00 p.m. - Feb 24, 6:00 a.m. UCPath Lockdown for MO PayPath transactions
Feb 23 UCPath processing MO Pay Confirm

UCPath General Ledger and Funding News


UCPath Alert: Delay of Monthly Detail Labor Ledger

On January 29, the UCPath Center notified us that UCPath was experiencing issues which impacted the delivery of the monthly detail labor ledger results (220131M0X).
Read more

In Case You Missed It

UCPath GL Resource Page

Payroll & HR News

UCPath Changes and Enhancements Jan 21-27, 2022

Find out about recent enhancements to UCPath and UCPath Online.
Read more

Academic Apprentice Personnel Policy Training | Grad Division

Feb 9, 2:00 pm - 4:00 pm

Graduate Division will host an Academic Apprentice Personnel Policy Training on Wednesday, February 9, from 2:00 pm to 4:00 pm. This course will cover the policy on Academic Student Employees (ASE), Graduate Student Researcher (GSR) permitted Leaves, and the appropriate Leave Code usage in UCPath.

Register for Academic Apprentice Personnel Policy Training: 2/9/2022, 2:00 pm - 4:00 pm

Academic Personnel Policy & Procedures for UCPath | APO

Feb 16, 9am - 1pm

Academic Personnel Office (APO) is offering a course that will cover the interpretation and application of academic personnel policies as it relates to UCPath. Click the button below to register:

Enroll in Academic Personnel Policy & Procedures class: 2/16/2022, 9:00 am - 1:00 pm

Complete by February 15

If applicable, refresh your status to claim exemption from withholding

The IRS requires employees to complete a new W-4 form each year if they are claiming exemption from tax withholding. Many employees are unaware of this requirement until their net pay is reduced by additional tax withholding in the new year. Please help your employees avoid this scenario by following the steps below:
 

What can you do?

  1. Run a CDW report to identify employees who claimed exemption from tax withholding in 2021. In CDW, search for Employees Claiming Tax Exemptions and then run it for your department.
  2. Remind your employees to log in UCPath Online and make their selection by February 15.

In Case You Missed It

UCPath Center News

UCPath Online Demonstrations 

The UCPath Center offers UCPath online demonstrations to show how employees can use the portal for a variety of Employee Self-Service (ESS) tasks every Thursday from 2pm to 3pm (excluding university holidays).
Read more

In Case You Missed It

CRU News

Electronic W-2 Campaign Update 

Over 35,000 employees received an electronic W-2 for the 2021 tax year. Thanks to all who participated and helped promote this campaign for more safe, convenient, and sustainable W-2 delivery option. On January 31, we randomly selected and notified the seven winners of our $75 gift card raffle.

In Case You Missed It