At A Glance
- Announcements
- BW PayPath Lockdown: June 13-16
- UCPath Blackout Jun 16-19 | Add event to your calendar
- Job Record End Date Monitoring: Quarterly Reminder
- Summer Salary Resources
- Calendar
- UCPath General Ledger & Funding News
- FY 2022-23 Closing Instructions and Schedule
- Payroll & HR News
- UCPath Enhancements June 2, 2023
- DHS Remote Document Inspection Policy Ends July 31, 2023
- July 2023 Retirements and Cost of Living Adjustment (COLA)
- Training Hosted by Central Partner Offices
- WFA Staff Policy & Procedures (CHR) Jun 22 | Enroll today!
- UCPath Center News
- Incorrect Payments for Some Biweekly Employees
- Incorrect Leave Hours for Some Salaried Employees
- CRU News
- UCPath Updates: UCPath June 2023 Release Training Now Available
- Juneteenth | CRU Office Closed June 19
- CRU Newsletter Returns in July 2023
Missed an issue? Prior newsletter issues of Volume 4 are on our website.
Announcements
PayPath Lockdown
BW: June 13-16
To avoid delays in payroll processing, the UCPath Center will limit system functionality on specific pages from Tuesday, June 13, 5PM, through Friday, June 16, 6AM.
Refer to the UCPath Production Processing Schedule for start and stop times of the Pay Confirm.
Resources
UCPath Blackout Jun 16-19
The UCPath system will be unavailable to all UC employees from Friday, June 16, 3pm to Monday, June 19, 9pm while UCPath implements updates to support UC’s gender recognition and lived name policy.
Read more
Job Record End Date Monitoring: Quarterly Reminder
As of June 5, UCLA has more than 14,300 UCPath jobs with an end date of June 30, 2023. In order to avoid unintended job terminations, we recommend doing the following by June 15:
- Run the “Jobs with Approaching End Dates” CDW report (CDW navigation: Team Content > UCPath CDW > Workforce Administration > Jobs with Approaching End Dates Report).
- Review the pulled records to ensure the June 30, 2023, Expected Job Record End Dates are correct.
- If errors are identified, initiate the appropriate transaction(s) to update the records (see “Job Record End Date Monitoring” knowledge base article for instruction
Summer Salary Resources
- Summer Sessions Training Guide: On June 5, your payroll partner updated the training guide that outlines the procedures for entering Summer Sessions UCPath data.
- Summer Sessions Planning Website: The Summer Sessions Office has made recent updates to their planning website for 2023.
- Summer Employment Memo: On May 10, the Academic Personnel Office posted guidance on Summary of Policy and Procedure Governing Summer Salary.
Calendar
Key dates and deadlines (subject to change):
| DATE | TOPIC |
| Jun 13, 10:00 a.m. | Mass Pay files deadline for BW pay period ending 6/10/2023 |
| Jun 13, 5:00 p.m. - Jun 16, 6:00 a.m. | UCPath Lockdown for BW PayPath transactions |
| Jun 16 | UCPath processing BW Pay Confirm |
| Jun 16, 3:00 p.m. - Jun 19, 9:00 p.m. | UCPath is unavailable during Lived Name implementation and PeopleSoft Update Manager (PUM) Upgrade |
| Jun 19 | Juneteenth - CRU/UCLA Payroll Partner Office closed to observe the university holiday |
| Jun 22, 8:30 a.m. - 4:30 p.m. | WFA Staff Policy & Procedures (CHR) |
| Jun 22, 10:00 a.m. | Mass Pay files deadline for MO pay period ending 6/30/2023 |
| Jun 22, 5:00 p.m. - Jun 27, 6:00 a.m. | UCPath Lockdown for MO PayPath transactions |
| Jun 26 | UCPath processing MO Pay Confirm |
| Jun 27, 10:00 a.m. | Mass Pay files deadline for BW pay period ending 6/24/2023 |
| Jun 27, 5:00 p.m. - Jun 30, 6:00 a.m. | UCPath Lockdown for BW PayPath transactions |
| Jun 29 | UCPath processing BW Pay Confirm |
UCPath General Ledger and Funding News
Annual Close – Fiscal Year 2023
UCLA Financial Management & Reporting (FMR) announced instructions to help you prepare for UCLA’s annual fiscal year-end close. Please share this material with those in your departments who are responsible for financial & administrative activities which impact our close and subsequent reporting.
FY 2023 Closing Instructions and Schedule
ON THE HORIZON
Funding Rollover Process in UCPath
In June, FMR will send additional instructions to prepare for the annual FYE Funding Rollover process in UCPath.
In Case You Missed It
Payroll & HR News
UCPath Changes and Enhancements May 26 - June 1, 2023
Find out more about recent enhancements to UCPath and UCPath Online.
Read more
DHS Remote Document Inspection Policy Ends July 31, 2023
Effective July 31, the Department of Homeland Security (DHS) will end the COVID remote document review policy. Form I-9s completed remotely between March 20, 2020, and July 31, 2023, must satisfy the in-person document inspection requirement by August 30, 2023.
Read more
July Retirements and Cost of Living Adjustment (COLA)
To ensure employees who are retiring on July 1, 2023, receive a Cost of Living Adjustment (COLA), they must be terminated and have at least a one-day break in service.
- Use the UC-Retirement Template with an effective date of 6/30/23 to separate these employees.
- Their last day on pay status should be 6/29/23, resulting in a break in service on 6/30/23.
For more information including UCPath and UCLA job aids, please review this article in our knowledge base.
WFA Staff Policy & Procedures (CHR)
June 22, 8:30 am - 4:30 pm
As initiators and approvers it is important that the data you enter on employees' UCPath records is accurate and in conformance with UC Policies, Procedures, and applicable State Laws. This course will include information regarding Staff Programs and Employee Groups.
Enroll in WFA Staff Policy & Procedures
In Case You Missed It
- Recent UCPath Changes and Enhancements
- Tracker I-9 Alert: Update to Section 2 User Interface
- UCPath May 2023 Release Summary
- UCPath Online for Former Employees
UCPath Center News
Incorrect Payments for Some Biweekly Employees
The UCPath Center (UCPC) identified a system issue that caused some employees to be underpaid on their 5/24/2023 paycheck. UCPC is working diligently to resolve the issue. Unless explicitly requested by UCPC, do not submit cases related to this issue.
Incorrect Leave Hours for Some Salaried Employees
The UCPath Center identified an issue that caused leave hours to be incorrectly captured for some salaried employees. The issue affects employees with leave usage equal to or greater than hours in the period during which the leave is reported.
Read more
In Case You Missed It
UCPath Phone Service: (855) 982-7284, 8 a.m. to 5 p.m., Monday through Friday, excluding UC holidays
CRU
UPDATING YOUR SUMMER
We’re changing things up and offering two on demand UCPath Illuminated webinars so you can learn about the upcoming UCPath changes when it’s most convenient for you! Plus, check out the new project hubs that have curated resources to help you prepare for the June Release Go Live.
Lived Name
We know that you have been anxiously awaiting news of this change! Now is your chance to get a first look at the updates by checking out these resources:
- UCPath Illuminated: On Demand! Lived Name(link is external)
- Training Materials: new videos, guides, and slide decks to get you up to speed.
- Helpful Links: quick access to the UCLA EDI Education Series and UCLA Lived Name Policy Updates
- Glossary: become an expert on the project
Access Lived Name Project Page
PUM Upgrade & Job Modernization
There’s no better way to explore the upcoming navigation interface changes than to check out the PUM Upgrade & Job Modernization project page. Don’t believe us? Here are a few highlights that might convince you:
- UCPath Illuminated: On Demand! PUM Upgrade & Job Modernization(link is external)
- Custom Simulation(link is external): explore the updated navigation before it's live
- Training Materials: learn what you need to know
- Glossary: become an expert on the project
Access PUM Upgrade & Job Modernization Project Page
Juneteenth | CRU Office Closed June 19
On Monday, June 19, 2023, your CRU/UCLA Payroll Partner Office will close to observe the university holiday.
Need a reminder?
- Check out this event on our website and add to your calendar today.
Newsletter Returns in July
The next CRU Newsletter will be published in July 2023. During the month of June, we will:
- Continue sending stand-alone communications to keep you informed of Fiscal Year-end developments and major breaking news.
- Post all minor announcements to the news section of our website.
In Case You Missed It
