Overview
This highly-anticipated project enhances the UCPath user experience and establishes compliance with the UC Gender Recognition and Lived Name Policy by displaying an employee’s lived name on all UCPath pages, except those where legal name is required by law or legitimate business need.
Resources
UCPath Illuminated – On Demand
UCLA Videos:
How to Change Your Name in UCPath (for employees)
Name and Legal Name in UCPath
UCPath Center Videos:
Lived Name for Managers and Employees
How to Change Your Name in UCPath (for employees)
Name and Legal Name in UCPath
UCPath Center Videos:
Lived Name for Managers and Employees
UCLA Resources:
How to Change Your Name in UCPath (for employees)
Name and Legal Name in UCPath
Searching for Employees in UCPath
UCPath Center Resources:
How to Change Preferred Name
How to Change Your Name in UCPath (for employees)
Name and Legal Name in UCPath
Searching for Employees in UCPath
UCPath Center Resources:
How to Change Preferred Name
Legal name: A name appearing on an official government-issued document.
Lived name:A self-chosen or personal and/or preferred professional name used instead of a legal name.
Preferred name:Preferred name, like lived name, is a self-chosen personal and/or professional name used instead of a legal name.
Lived name:A self-chosen or personal and/or preferred professional name used instead of a legal name.
Preferred name:Preferred name, like lived name, is a self-chosen personal and/or professional name used instead of a legal name.
Frequently Asked Questions
On most UCPath pages, legal name will be replaced with Name. During the system cutover, the first name and last name populated that are currently in the Preferred Name fields will appear in the Name field. If a first name and last name is not populated in the Preferred Name fields at the time of system cutover, the Legal Name will appear in the Name field.
The "Name" field will populate with the employee's self-chosen name or their legal name if a self-chosen name is not provided. The self-chosen name will be visible in UCPath's employee and manager self-service systems. Most search results and pages will display an employee's self-chosen name, and UCPath will only use the legal name when necessary for regulatory and business purposes. Legal names are required on certain pages and documents, such as those related to pay. Location and UCPath transactors with access to the "Legal Name" field must maintain its confidentiality like Social Security numbers or other sensitive personally identifiable information (PII).
UCPath is implementing these changes, along with other system upgrades, in June. The official Go Live communication will be sent very soon!
UCPath is making this change to support thePresidential Policy On Gender Recognition And Lived Name.
Name is the field label in UCPath that will display lived name. For more information on the difference between the Name and Legal Name fields in UCPath, refer to this reference guide.
Lived name is self-chosen or personal and/or preferred professional name used instead of legal name.
Preferred name, like lived name, is a self-chosen personal and/or professional name used instead of a legal name.
For more information about Lived Name, refer to thePresidential Policy On Gender Recognition And Lived Name
Lived name is self-chosen or personal and/or preferred professional name used instead of legal name.
Preferred name, like lived name, is a self-chosen personal and/or professional name used instead of a legal name.
For more information about Lived Name, refer to thePresidential Policy On Gender Recognition And Lived Name
Employee Self-Service Pages
CA State W-4 Tax Info
View Paycheck
View W-2/W-2c Forms
W-4 Tax Information
Administrative Pages
Job Data
Modify a Person
Search Person
Smart HR Transactions
Workforce Job Summary
CA State W-4 Tax Info
View Paycheck
View W-2/W-2c Forms
W-4 Tax Information
Administrative Pages
Job Data
Modify a Person
Search Person
Smart HR Transactions
Workforce Job Summary
Verify with the employee their UCPath Employee ID (also referred to as Empl ID).
No, lived name will not be captured for dependents.
There is no limit to the number of times an employee can change their lived name.
No, a change in legal name will not change the lived name. Once a legal name is updated, the lived name cannot be changed until the legal name change is approved.
For more information, check out the resource:How to Change Your Name in UCPath.
For more information, check out the resource:How to Change Your Name in UCPath.
No, there is no approval required to change lived name. Changing a legal name does require approval through UCPath.
For more information, check out the resource:How to Change Your Name in UCPath.
For more information, check out the resource:How to Change Your Name in UCPath.
Currently, special and foreign characters are not allowed in the Preferred Name field. After system cutover, the new Name field will accept some special characters. Refer to the list of allowedspecial charactersfor details.
The manager should contact their local HR.
