At A Glance
- Announcements
- PayPath Lockdown - BW: Apr 18-21 | MO: Apr 21-26
- PFCB Issue Resolved
- Viewing Template Transaction Status Job Aid
- July 2023 Retirements and Cost of Living Adjustment (COLA)
- Calendar
- UCPath General Ledger & Funding News
- Updated Direct Retro Processing Schedule 2022-2023
- Payroll & HR News
- UCPath Enhancements Apr 14, 2023
- USCIS Extends Green Card Validity for Conditional Permanent Residents
- Training Hosted by Central Partner Offices
- WFA Staff Policy & Procedures (CHR) Apr 27 | Enroll today!
- UCPath Center News
- Incorrect Balance Display for Extended Absences
- CRU News
- UCPath Updates
- Summer 2023
- "Ask UCPath" Enhancements Launched Apr 17
- CRU Newsletter Returns in May 2023
- UCPath Updates
Missed an issue? Prior newsletter issues of Volume 4 are on our website.
Announcements
PayPath Lockdown
BW: Apr 18-21 | MO: Apr 21-26
To avoid delays in payroll processing, the UCPath Center will limit system functionality on specific pages from Tuesday, April 18, 5PM, through Wednesday, April 26, 6AM.
Refer to the UCPath Production Processing Schedule for start and stop times of the Pay Confirm.
Resources
- Payroll Processing Countdown
- PayPath Lockdown: Biweekly #2 | Monthly
- Processing Schedule Job Aid
PFCB Issue Resolved
UCPath has added a new PFCB Override checkbox to the Request Extended Absence page as part of the UCPath Enhancements released on March 10.
Training Resources
The following training resources have been updated by the UCPath Center training team:
- Job Aid: Pay for Family Care and Bonding (PFCB)
- Job Aid: Pay for Family Care and Bonding Unit 18 (PFCB)
For more information, please see this article on the CRU website.
Viewing Template Transaction Status Job Aid
We have revised the job aid that outlines how to view the status of a Smart HR Template transaction. This job aid discusses the difference between the SS Smart HR Transaction and Transaction Status pages in UCPath.
Read more
July Retirements and Cost of Living Adjustment (COLA)
To ensure that employees who are retiring on July 1, 2023, receive a Cost of Living Adjustment (COLA), they must be terminated and have at least a one-day break in service.
- Use the UC-Retirement Template with an effective date of 6/30/23 to separate these employees.
- Their last day on pay status should be 6/29/23, resulting in a break in service on 6/30/23.
For more information including UCPath and UCLA job aids, please review this article in our knowledge base.
Calendar
Key dates and deadlines (subject to change):
| DATE | TOPIC |
| Apr 18, 10:00 a.m. | Mass Pay files deadline for BW pay period ending 4/15/2023 |
| Apr 18, 5:00 p.m. - Apr 21, 6:00 a.m. | UCPath Lockdown for BW PayPath transactions |
| Apr 20 | UCPath processing BW Pay Confirm |
| Apr 21, 10:00 a.m. | Mass Pay files deadline for MO pay period ending 4/30/2023 |
| Apr 21, 5:00 p.m. - Apr 26, 6:00 a.m. | UCPath Lockdown for MO PayPath transactions |
| Apr 25 | UCPath processing MO Pay Confirm |
| Apr 27, 8:30 a.m. - 4:30 p.m. | WFA Staff Policy & Procedures (CHR) |
UCPath General Ledger and Funding News
Direct Retro Processing Schedule 2022-2023
The UCPath Center recently updated the Direct Retro Processing Schedule. This schedule outlines when direct retros must be approved in order to be picked up and posted to the Labor Ledger. It also identifies when you can expect to see the approved direct retros in the Labor Ledger and, subsequently, in the General Ledger.
July 2022 through June 2023 dates are now available in this knowledge base article.
In Case You Missed It
Payroll & HR News
UCPath Changes and Enhancements April 7-13, 2023
Find out more about recent enhancements to UCPath and UCPath Online.
Read more
USCIS Extends Green Card Validity for Conditional Permanent Residents
USCIS is extending the validity of Permanent Resident Cards (PRC) by 48 months after the card’s expiration date for petitioners who properly file:
- Form I-751 Petition to Remove Conditions on Residence or
- Form I-829 Petition by Investor to Remove Conditions on Permanent Resident Status.
Learn more in this article on our website.
WFA Staff Policy & Procedures (CHR)
April 27, 8:30 am - 4:30 pm
As initiators and approvers it is important that the data you enter on employees' UCPath records is accurate and in conformance with UC Policies, Procedures, and applicable State Laws. This course will include information regarding Staff Programs and Employee Groups.
Enroll in WFA Staff Policy & Procedures
In Case You Missed It
- New NDA Requirement for UCPath Access
- New Tracker I-9 System Access Requirement
- Recent UCPath Changes and Enhancements
- UCPath March 2023 Release Summary
- UCPath Online for Former Employees
UCPath Center News
Extended Absences Incorrect Balance Display
The UCPath Center (UCPC) identified an issue on the “Extended Absence” page that is causing transactors to see an inaccurate display leave balances. We've created a Jira to track this defect.
- The issue may affect employee FMLA/CFRA eligibility during extended absence requests. Transactors may use overrides to complete an extended absence request if FMLA/CFRA eligibility is affected.
- Do not submit requests for accrual updates. The balances will display correctly once this defect is resolved. UCPC will provide an update when available.
In Case You Missed It
- UCPath Phone Service: (855) 982-7284, 8 a.m. to 5 p.m., Monday through Friday, excluding UC holidays
- Chat with UCPath Center 8 a.m. to 6 p.m. | 9 self-service topics
CRU
Your Summer Path
Spring has sprung, which means it’s time to get ready for the next round of UCPath enhancements! During Summer 2023, the following updates will launch:
- Lived Name
- PUM Upgrade / Improved Navigation
- Replace PayPath (Phase 1)
How Can You Prepare?
Learn more in this announcement on our website.
NOW LIVE: Ask UCPath Enhancement
On Monday, April 17, 2023, the Ask UCPath Enhancement project was successfully completed and went into production. The Ask UCPath page redesign offers user-friendly search options, enhances self-service capability, and introduces a new web page for transactors who have “Submit an Inquiry on Behalf of Employee” access.
Resources
The UCPath Center (UCPC) has updated the following training materials to align with the enhancement:
- Video: Ask UCPath Overview
- Training Simulation: Submit an Inquiry to UCPath
- Training Simulation: Submit an Inquiry on Behalf of Employee (SOBO) to UCPath
Don’t forget to check out the project hub for additional information.
Access "Ask UCPath" Enhancements Hub
Newsletter Returns in May
The next CRU Newsletter will be published in May 2023. During the month of April, we will:
- Continue sending stand-alone communications to keep you informed of major breaking news.
- Post all minor announcements to the news section of our website.
