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UCPath Enhancements March 10, 2023

A UCLA Blue swatch

March 3-9

UCPath recently implemented the below changes.

THIS INFORMATION HAS BEEN CONDENSED FOR UCLA AUDIENCES.

Absence Management

Summary

Date

Set the accrual rate for vacation to zero for the ACFYASE eligibility group, effective January 1, 2023,

03/09/23

Set the RA (academic researcher) unit accruals to be table-based and prorated for time on pay in a month or quadri-weekly cycle

03/03/23

Updated code that enabled users to view the absence review balance page

03/03/23

Enhanced the process to reinstate sick time when employees are rehired in a different year

03/03/23

Added a new checkbox to the extended absence request page that allows the ability to override the hard stop when an employee does not have enough Pay for Family Care and Bonding (PFCB) or Unit 18 PFCB Balance.

03/03/23

General Ledger

Summary

Date

Improved the journal modifications (E-715) performance

03/03/23

Payroll and Compensation

Summary

Date

Completed the March 2023 update to the Quicklinks - payroll configuration page with the following lists:
1. systemwide general deduction
2. local general deduction
3. UCPC earn code list
4. general deduction - special accumulator
5. earnings codes - special accumulator

03/07/23

Other Updates & Reminders

Users can access updated workforce administration and payroll training materials in UCHelp. The UCPath help site was updated to reflect these changes:

  • Workforce Administration (WFA215: Mass Hires)
    • Job Aid: Complete the CSV File Templates for Mass Hires
      • Updated template table to include Auto_End_FLG for CWR Jobs
  • The following training simulations were updated to reflect the Automatically End Job check box for CWRs:
    • Workforce Administration (WFAL260: Template Transactions – Part II):
      • Initiate Extend Contingent Worker (With Position) Template Transaction
      • Initiate Add Contingent Worker (No Position) Template Transaction
      • Initiate Renew Contingent Worker (No Position) Template Transaction
      • Initiate Extend Contingent Worker (No Position) Template Transaction
      • Initiate Renew Contingent Worker (With Position) Template Transaction
      • Initiate Add Contingent Worker (With Position) Template Transaction
      • Initiate Update Contingent Worker (No Position) Template Transaction
  • Payroll (PHCMPAYL200: Additional Compensation and Payroll Requests) and Workforce Administration (WFAL250: Template Transactions – Part I)

Did you know?

When a retiree is rehired, UCPath has logic to reinstate up to 80 sick hours. The system uses the action and effective date combination to determine when to reinstate sick hours

  • Action and effective date is 181 days or more = no sick hours reinstated
  • Action and effective date is 90-180 days = up to 80 sick hours reinstated
  • Action and effective date is less than 90 days (89 days or fewer) = all sick leave reinstated
  • If a retiree should not have their sick hours reinstated, an eForm should be submitted to UCPath

NOTE: Reinstatement rules may vary if the retiree is represented