At A Glance
- Announcements
- PayPath Lockdown - BW: Sep 20-23 | MO: Sep 22-27
- I-9 Processing Procedures Training: Sep 22-23 | Enroll today!
- Verify Your Supplemental Health Plan Enrollment Data by Sep 30
- Calendar
- UCPath General Ledger & Funding News
- Payroll & HR News
- UCPath Enhancements Sep 9, 2022
- Updated: UCPath & UCLA Job Aids
- Training Hosted by Central Partner Offices
- WFA Staff Policy & Procedures (CHR) Sep 22 | Enroll today!
- UCPath Center News
- CNA Recognition Lump Sum Payments
- Enroll in Benefits
- CRU News
- Reminder: CRU Case Submission Service Restored - Aug 30
Missed an issue? Prior newsletter issues of Volume 4 are on our website.
Announcements
PayPath Lockdown
BW: Sep 20-23 | MO: Sep 22-27
To avoid delays in payroll processing, the UCPath Center will limit system functionality on specific pages during payroll processing from Tuesday, September 20, 5PM, through Tuesday, September 27, 6AM.
Refer to the UCPath Production Processing Schedule for start and stop times of the Pay Confirm.
Resources
- UCPath Job Aid: Review the Payroll Processing Schedule
- Payroll Processing Countdown
- PayPath Lockdown: Biweekly #2 | Monthly
I-9 Processing Procedures
Sep 22-23, 9:00 am - 4:00 pm
As a reminder, we offer an I-9 Processing Procedures class to help users understand the procedures for completing the U.S. Citizenship & Immigration Services Employment Eligibility Verification (I-9 Form). This class is valuable to employees with new responsibilities in this area, but it can also be used as a refresher for veterans.
Note: You must attend both days of class to receive Tracker I-9 system access.
Register for I-9 Processing Procedures Training
UCPath Notice: Verify Your Supplemental Health Plan Enrollment Data
To ensure a smooth transition of Aflac data into the UCPath system, the UCPath Center (UCPC) requested that UC employees verify their personal information by September 30, 2022. UCPC sent a targeted mass email to 2,609 UCLA Campus employees and 2,043 UCLA Medical Center employees.
Read more
Calendar
Key dates and deadlines (subject to change):
| DATE | TOPIC |
| Sep 14, 2:00 p.m. - 4:00 p.m. | Academic Apprentice Personnel Policy Training (Grad Division) |
| Sep 20, 10:00 a.m. | Mass Pay files deadline for BW pay period ending 9/17/2022 |
| Sep 20, 5:00 p.m. - Sep 23, 6:00 a.m. | UCPath Lockdown for BW PayPath transactions |
| Sep 21, 10:00 a.m. | Mass Pay files deadline for MO pay period ending 9/30/2022 |
| Sep 22 | UCPath processing BW Pay Confirm |
| Sep 22, 8:30 a.m. - 4:30 p.m. | WFA Staff Policy & Procedures (CHR) |
| Sep 22, 9:00 a.m. - 4:00 p.m. | I-9 Processing Procedures Class: Part 1 |
| Sep 22, 5:00 p.m. - Sep 27, 6:00 a.m. | UCPath Lockdown for MO PayPath transactions |
| Sep 23, 9:00 a.m. - 4:00 p.m. | I-9 Processing Procedures Class: Part 2 |
| Sep 26 | UCPath processing MO Pay Confirm |
UCPath General Ledger and Funding News
Direct Retro Processing Schedule 2022-2023
The UCPath Center recently updated the Direct Retro Processing Schedule. This schedule outlines when direct retros must be approved in order to be picked up and posted to the Labor Ledger. It also identifies when you can expect to see the approved direct retros in the Labor Ledger and, subsequently, in the General Ledger.
July 2022 through September 2022 dates are now available in this knowledge base article.
In Case You Missed It
- EFM to Take Over BCT Process for C&G Funds
- Mass Funding Upload at UCLA (Non-MCOP) Training Guide
- UCPath Suspense Training Guide
Payroll & HR News
UCPath Changes and Enhancements September 2-8, 2022
UCPath Job Aid
Workforce Administration (PHCMWFAL250: Template Transactions - Part I):
- The UCPath Training Team updated Job Aid: Template Transactions - Action Reason Codes and Descriptions to reflect Smart HR template reason code changes.
UCLA Job Aids
The CRU/UCLA Payroll Partner Training Team made corresponding edits to the following UCLA resources:
- Template Transactions Changes & Reminders
- Processing Intralocation Transfers
- Academic to Staff / Staff to Academic Hiring Process in UCPath
Find out more about recent enhancements to UCPath and UCPath Online in this article on our website.
WFA Staff Policy & Procedures (CHR)
September 22, 8:30 am - 4:30 pm
As initiators and approvers it is important that the data you enter on employees' UCPath records is accurate and in conformance with UC Policies, Procedures, and applicable State Laws. This course will include information regarding Staff Programs and Employee Groups.
Register for WFA Staff Policy & Procedures Training
In Case You Missed It
- UCPath Job Aid: Pay for Family Care and Bonding – Unit 18 PFCB
- UCPath Enhancements August 26 - September 1
- UCPath Online for Former Employees
UCPath Center News
CNA Recognition Lump Sum Payments
On September 2, the UCPath Center sent a message to 2,700+ UCLA career nurses regarding the CNA Recognition Lump Sum Payments associated with the Unit/UC collective bargaining agreement.
Read more
Enroll in Benefits
On August 31, the UCPath Center sent a targeted mass email reminding employees to enroll in benefits before the 31-day deadline. This communication was sent to 296 UCLA employees.
Read more
In Case You Missed It
- UCPath Phone Service: 8 a.m. to 5 p.m., Monday through Friday, excluding UC holidays
- Chat with UCPath Center 8 a.m. to 6 p.m. | 9 self-service topics
- Request to Update Your Address
CRU News
CRU Case Submission Service Restored
On August 30, we fixed our case submission forms' previously reported error. You should now be able to create a case without issue.
Here’s how you can reach us:
- Visit our Create a Case with CRU webpage.
- Scroll down and choose the appropriate form to submit your case.
We appreciate your patience with this situation! Please let us know if you continue to experience any errors when submitting a case.
