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UCPath Enhancements September 2, 2022

A UCLA Blue swatch

August 26 - September 1

UCPath recently implemented the below changes.

THIS INFORMATION HAS BEEN CONDENSED FOR UCLA AUDIENCES.

Absence Management

Summary

Date

Updated the system to calculate UCVR OVRD CLSS IND correctly for represented folks

09/01/22

Approval Workflow Engine

Summary

Date

UCLA - Activate DENY option for AWE

08/26/22

Benefits

Summary

Date

Updated the benefits vendor premium process (E-347) for plan type 2W

08/30/22

Created the AFLAC enrollment interface file

08/30/22

Inserted a script to prevent retroactive job data events from triggering the Aflac plans prior to 9/1/22

08/28/22

Payroll & Compensation

Summary

Date

Updated the smart HR templates to add and remove invalid action reason codes

  • UC_FULL_HIRE (Full Hire – Staff Only): Removed REI - Rehire: Reinstatement
  • UC_FULL_HIRE_AC (Full Hire – Academic Use Only): Removed REI - Rehire Reinstatement and RET - Rehire: Rehire Retiree 
  • UC_REHIRE (UC Rehire – Staff Only): Added TIL - Transfer – Intra Location
  • UC_REHIRE_AC (Rehire – Academic):
    • Added CN1 - Academic Concurrent Hire and TIL - Transfer – Intra Location
    • Removed RET - Rehire: Rehire Retiree, NDE - Concurrent Non Dual Employment and EMR – Rehire: Emeritus
  • UC_TRANSFER_AC (Intra-Business Unit Transfer – Academic Use Only): Removed TMP - Temp out of Class Assignment and CNV - Used for Conversion
  • UC_VOL_TERM (Voluntary Termination): Removed TAF - Transfer from UCPath PS (Effective 08/01/2020)

09/01/22
Regular/Temporary Field not filled out on Job Code Table for 5629 - CHF HR EXEC ME 09/01/22
Update Local Salary Plan for UCLA/LACMP M4 and MO Represented Housestaff 08/31/22

Completed analysis on the maximum value displayed for a special accumulator

08/29/22
Update the salary grade table for RVCMP 08/29/22
Extend the Surgical Tchn Prn (008793) and update salary grade table for UCLA 08/26/22
Update the ancillary rates for the Surgical Tchn Prn (008793) for UCLA 08/26/22

Other Updates & Reminders:

  • Navigate to UCPath > Help > Location Users to access recently updated training materials: 
    • Employee Self Service (POR112: Employee Actions: Benefits Information):
      • Job Aid: Review Enrollments in Benefits Summary Page
        • New job aid provides instructions for employees on how to review enrollments of dependents in UCPath's Benefits Summary Page
      • Simulation: Enroll in Hospital Indemnity, Accident and Critical Illness Supplemental Health Plans
        • New simulation demonstrates how to enroll in AFLAC Supplemental Health Plans in UCPath
      • Simulation: Benefits eForms: Submit Form for Life Event - Supplemental Health Plans
        • New simulation demonstrates how to enroll in AFLAC Supplemental Health Plans in UCPath using eForms

Did you know?  When an employee is eligible for benefits, they will receive a system generated email notice as well as a benefits package via mail advising them to complete their enrollment online. 

  • It is important for location teams to also ensure new employees are aware of their benefits eligibility and encourage them to enroll online in the first 30 days of eligibility.