At A Glance
- Announcements
- RESOLVED: Concurrent Hire Transactions Erroneously Initiating New Tracker Profiles and I-9s
- Tracker I-9 Purge Status
- Unit 18 PFCB Program
- Cognos Systemwide Reporting Issue
- PayPath Lockdown - MO: Jul 22-27 | BW: Jul 26-29
- Calendar
- UCPath General Ledger & Funding News
- Payroll & HR News
- UCPath Enhancements July 15, 2022
- I-9 Processing Procedures Training: Jul 28-29 | Enroll today!
- Training Hosted by Central Partner Offices
- Academic Apprentice Personnel Policy Training (Grad Division): Aug 10 | Enroll today!
- UCPath Center News
- Phone Service Transition Complete
- CRU News
Missed an issue? Prior newsletter issues of Volume 4 are on our website.
Announcements
RESOLVED: Concurrent Hire Transactions Erroneously Initiating New Tracker Profiles and I-9s
The UCPath error causing concurrent hire transactions to erroneously initiate new Tracker profiles and I-9s has been resolved. Departments should continue to review Tracker for impacted records.
Read More
Tracker I-9 Purge Status
In the Tracker system, terminated employee I-9s have a Purge status. It is the responsibility of departments to:
- Verify the validity of this status and
- Request an I-9 be officially purged once the purge date requirement is met.
Our Tracker I-9 Purge Status article provides an overview of the steps a department needs to take for these records.
Read More
Unit 18 PFCB Program
New leave types were created in UCPath for the Unit 18 Pay for Family Care and Bonding (PFCB) pay option that took effect July 1.
The UCPath Center's recently released Job Aid: Pay for Family Care and Bonding – Unit 18 PFCB provides a comprehensive overview.
Read More
Cognos Systemwide Reporting Issue
On July 14, the UCPath Center notified campus that the Cognos systemwide reporting solution is experiencing intermittent system issues and users may receive the following message:
This page isn’t working. If the problem continues, contact the site owner. HTTP ERROR 405.
PayPath Lockdown
MO: Jul 22-27 | BW: Jul 26-29
To avoid delays in payroll processing, the UCPath Center will limit system functionality on specific pages during payroll processing from Friday, July 22, 5PM, through Friday, July 29, 6AM.
Refer to the UCPath Production Processing Schedule for start and stop times of the Pay Confirm.
Resources
- UCPath Job Aid: Review the Payroll Processing Schedule
- Payroll Processing Countdown
- PayPath Lockdown: Monthly | Biweekly #1
Calendar
Key dates and deadlines (subject to change):
| DATE | TOPIC |
| Jul 21, 10:00 a.m. | Mass Pay files deadline for MO pay period ending 7/31/2022 |
| Jul 22, 5:00 p.m. - Jul 27, 6:00 a.m. | UCPath Lockdown for MO PayPath transactions |
| Jul 26 | UCPath processing MO Pay Confirm |
| Jul 26, 10:00 a.m. | Mass Pay files deadline for BW pay period ending 7/23/2022 |
| Jul 26, 5:00 p.m. - Jul 29, 6:00 a.m. | UCPath Lockdown for BW PayPath transactions |
| Jul 28 | UCPath processing BW Pay Confirm |
| Jul 28 9:00 a.m. - 4:00 p.m. | I-9 Processing Procedures Class: Part 1 |
| Jul 29 9:00 a.m. - 4:00 p.m. | I-9 Processing Procedures Class: Part 2 |
| Aug 10 2:00 p.m. - 4:00 p.m. | Academic Apprentice Personnel Policy Training (Grad Division) |
UCPath General Ledger and Funding News
Direct Retro Processing Schedule 2022-2023
The UCPath Center recently updated the Direct Retro Processing Schedule. This schedule outlines when direct retros must be approved in order to be picked up and posted to the Labor Ledger. It also identifies when you can expect to see the approved direct retros in the Labor Ledger and, subsequently, in the General Ledger.
July 2022 through September 2022 dates are now available in this knowledge base article.
In Case You Missed It
- Direct Retro Processing Schedule 2021-2022
- EFM to Take Over BCT Process for C&G Funds
- Mass Funding Upload at UCLA (Non-MCOP) Training Guide
- UCPath Suspense Training Guide
Payroll & HR News
UCPath Changes and Enhancements July 8-14, 2022
Find out about recent enhancements to UCPath and UCPath Online.
Read more
I-9 Processing Procedures
Jul 28-29, 9:00 am - 4:00 pm
As a reminder, we offer an I-9 Processing Procedures class to help users understand the procedures for completing the U.S. Citizenship & Immigration Services Employment Eligibility Verification (I-9 Form). This class is valuable to employees with new responsibilities in this area, but it can also be used as a refresher for veterans.
Note: You must attend both days of class to receive Tracker I-9 system access.
Enroll in I-9 Processing Procedures Training
Academic Apprentice Personnel Policy Training (Grad Division)
Aug 10, 2:00 pm - 4:00 pm
This training will cover the interpretation and application of Academic Student Employees (ASE) and Graduate Student Researchers (GSR) personnel policies.
Enroll in Academic Apprentice Personnel Policy Training
In Case You Missed It
- HR Templates – Override Last Date Worked
- Position & Job Data Update Form
- UCPath Enhancements July 1-7
- UCPath Online for Former Employees
UCPath Center News
Phone Service Transition Complete
The UCPath Center has completed the first phase of the Talkdesk phone service transition. Effective July 13, new features and call protocols have been implemented.
Read More
In Case You Missed It
- UCPath Phone Service: 8 a.m. to 5 p.m., Monday through Friday, excluding UC holidays
- Chat with UCPath Center 8 a.m. to 6 p.m. | 9 self-service topics
- Request to Update Your Address
- UCPath online demonstrations
CRU News
New Design: Case Creation Email Notification
On July 8, your Payroll Partner launched redesigned case creation email notifications that help you easily track case communications.
Read more
