At A Glance
- Announcements
- PayPath Lockdown - BW: Dec 13-16
- Important Changes to UCLA Payroll Processing Deadlines for December 2022
- Job Record End Date Monitoring: Quarterly Reminder
- Central Resource Unit (CRU) 2022 Holiday Hours
- Calendar
- UCPath General Ledger & Funding News
- UCPath Mass Leave Correction - Update
- UCOP Common Chart of Accounts
- Payroll & HR News
- UCPath Enhancements Dec 9, 2022
- Get Your 2022 Tax Forms Delivered Electronically
- UCPath Center News
- UCPC Holiday Hours: Open Weekdays 8am-5pm
- UCPath Chat Security Enhancement
- 2023 CRU Pay Processing Calendar
- CRU Newsletter Returns in January 2023
Missed an issue? Prior newsletter issues of Volume 4 are on our website.
Announcements
PayPath Lockdown
BW: Dec 13-16
To avoid delays in payroll processing, the UCPath Center will limit system functionality on specific pages from Tuesday, December 13, 5PM, through Friday, December 16, 6AM.
Refer to the UCPath Production Processing Schedule for start and stop times of the Pay Confirm.
Resources
- Payroll Processing Countdown
- PayPath Lockdown: Biweekly #2
- UCPath Job Aid: Review the Payroll Processing Schedule
Important Changes to UCLA Payroll Processing Deadlines for December 2022
To accommodate the holiday campus closure, we have updated our mass pay file deadlines for the last two December 2022 pay periods.
- Please review the information in the article on our website to ensure that your files are submitted by the deadlines and that your employees are paid on time.
December 2022 Mass Pay File Deadline Changes
Job Record End Date Monitoring: Quarterly Reminder
As of December 10, UCLA has more than 2,700 UCPath jobs with an end date of December 31, 2022. In order to avoid unintended job terminations, we recommend doing the following by December 21:
- Run the “Jobs with Approaching End Dates” CDW report (CDW navigation: Team Content > UCPath CDW > Workforce Administration > Jobs with Approaching End Dates Report).
- Review the pulled records to ensure the December 31, 2022, Expected Job Record End Dates are correct.
- If errors are identified, initiate the appropriate transaction(s) to update the records (see “Job Record End Date Monitoring” knowledge base article for instructions)
Assistance Available During the Winter Holiday Period: December 23 - January 2
Central Resource Unit (CRU) 2022 Holiday Hours
CRU/UCLA Payroll Partner office will have limited operations and services while UCLA observes Winter Holiday Closure December 23, 2022 - January 2, 2023.
Read more
UCPath Center (UCPC) Holiday Hours
The UCPath Center will be open on all weekdays throughout the 2022 winter curtailment period. The UCPC office will only be closed on holiday dates: December 25 and January 1.
Log in to UCPath online and select "Ask UCPath Center" to submit an online inquiry. Call the UCPath Center at (855) 982‐7284 from 8:00 am to 5:00 pm (PT), Monday through Friday
Calendar
Key dates and deadlines (subject to change):
| DATE | TOPIC |
| Dec 13, 10:00 a.m. | Mass Pay files deadline for BW pay period ending 12/10/2022 |
| Dec 13, 5:00 p.m. - Dec 16, 6:00 a.m. | UCPath Lockdown for BW PayPath transactions |
| Dec 15 | UCPath processing BW Pay Confirm |
| Dec 16, 10:00 a.m. | Mass Pay files deadline for BW pay period ending 12/24/2022 |
| Dec 19, 10:00 a.m. | Mass Pay files deadline for MO pay period ending 12/31/2022 |
| Dec 21, 5:00 p.m. - Dec 28, 6:00 a.m. | UCPath Lockdown for MO PayPath transactions |
| Dec 23 - Jan 2 | UCLA observes 2022-23 Winter Holiday Closure |
| Dec 26, 5:00 p.m. - Dec 30, 6:00 a.m. | UCPath Lockdown for BW PayPath transactions |
| Dec 27 | UCPath processing MO Pay Confirm |
| Dec 29 | UCPath processing BW Pay Confirm |
| Dec 31 | Deadline for employees to repay net amount of overpayments |
| Jan 1 | Deadline to request electronic 1095-C form |
| Jan 11, 1:00 p.m. - 5:00 p.m. | Academic Personnel Policy & Procedures for UCPath (APO) |
| Jan 13 | Deadline to request electronic W-2 form |
UCPath General Ledger and Funding News
UCPath Mass Leave Correction - Update
As we approach the end of the calendar year, please review the Relating Labor Ledger data to General Ledger Accounting Period – Salary report to ensure that January 2021 – February 2022 pay periods' vacation/sick leave expense distributions and offsets have applied to the appropriate FAU.
Read more
UCOP CCoA
The UCOP Common Chart of Accounts (CCoA) project shifts the order of the ChartFields located on the Funding, Direct Retro, and Budget Distribution pages:
- The Fund field will appear before the Account/CC field
- The Sub Override field will appear after the GL Business Unit field
Check out our UCOP CCoA project page for additional information, including before and after screenshots.
Note: Updated, UCLA-specific training materials coming December 13!
In Case You Missed It
- Direct Retro Processing Schedule 2022-2023
- Mass Funding Upload at UCLA (Non-MCOP) Training Guide
- UCPath Suspense Training Guide
Payroll & HR News
UCPath Changes and Enhancements December 2-8, 2022
Find out more about recent enhancements to UCPath and UCPath Online.
Read more
Get 2022 Tax Forms Delivered Electronically
The University of California will spend over $500k annually to mail paper 1095-C, W-2 forms and paychecks. By promoting electronic delivery, you can help the UCPath Center distribute pay and important tax documentation efficiently and securely in the new year.
In UCPath select Employee Actions > Income and Taxes and choose the applicable option(s) below:
- Online 1095-C consent (deadline to elect electronic delivery: January 1, 2023)
- Enroll to receive online W-2 (deadline to elect electronic delivery: January 13, 2023)
- Direct Deposit
In Case You Missed It
UCPath Center News
Special Year End Reminders for All Employees
Review with Employees ASAP
- Outdated Personal Email and Home Addresses in UCPath
- Dependent Information
- 1042-S Tax Forms
- W-2 Information
- Federal and State Earned Income Tax Credit (EITC)
- Claiming Exemption from Withholding
Here are some important job aids that are available on the UCPath Self-Help site:
UCPath Chat Security Enhancement
Effective Monday, December 12, UCPath chat requests will prepopulate with employee information.
Read more
In Case You Missed It
- UCPath Phone Service: 8 a.m. to 5 p.m., Monday through Friday, excluding UC holidays
- Chat with UCPath Center 8 a.m. to 6 p.m. | 9 self-service topics
- Effective December 5: Off-Boarding Changes for Terminated Employees
- UCPath November Release Summary
CRU
2023 CRU Pay Processing Calendar
Last week, we published the 2023 CRU Pay Processing Calendar. Please refer to this calendar for deadlines to submit time and attendance and mass files to CRU. Files will be processed by CRU to meet the UCPC deadlines.
2023 CRU Pay Processing Calendar
Newsletter Returns in January
Due to the upcoming holidays, the next CRU Newsletter will be published in January 2023. During the month of December until Winter Holiday Closure, we will:
- Continue sending stand-alone communications to keep you informed of major breaking news.
- Post all minor announcements to the news section of our website.
In Case You Missed It
- AYSO: Password Reset
- CRU COVID-19 Resource Center
- Launched December 5: Improve Final Pay
- UCPath Illuminated Resources
