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UCPath Enhancements December 9, 2022

A UCLA Blue swatch

December 2-8

UCPath recently implemented the below changes.

THIS INFORMATION HAS BEEN CONDENSED FOR UCLA AUDIENCES.

Absence Management

Summary

Date

Set up the absence management 2023 and 2024 leave accrual calendar

12/7/22

Updated code to allow only one vacation payout transaction when there are multiple transactions with the same beginning earning date

12/7/22

Benefits

Summary

Date

Removed the year-end plan termination date from the flexible spending account file

12/6/22

Updated the Fidelity interface file (I-234) to recognize when there is no longer a duplicate social security number

12/6/22

Applied code fix to the ARAG (I-243A) file that previously ran to error

12/6/22

Applied code fix to the Aflac (E-347) file that previously ran to error

12/6/22

Applied group plan numbers to the participant records that are reported as termed on the Anthem (I-623) file

12/7/22

General Ledger

Summary

Date

Peopletool Errors appearing in Funding Reallocation Process

12/8/22

Payroll and Compensation

Summary

Date

Eliminated the requirement for accrual hours on the pay request page (E-078) when submitting accrual payout requests for terminated employees

12/5/22

Added fields to the pay request (E-078) page to capture essential data versus including in the comment field

12/5/22

Created a payroll workaround to override flexible spending account deductions when there is not enough taxable earnings

12/6/22

Developed a custom program to inactivate employee direct deposit accounts, general deductions and recurring additional pay after employee terminates

12/5/22

Fixed the pay cycle change automation process (PY: E-014) to allow the overnight batch process run successfully

12/6/22

Extended paycheck modeler to location payroll directors

12/6/22

Workforce Administration

ummary

Date

Provided a retroactive 6% across-the-board range increase effective July 2022 for the CX bargaining unit

12/5/22

Fixed the issue causing position changes to update job data incorrectly

12/6/22

Corrected the Excel-to-CI structure for the UC Job Data page to update correctly when mass changes are processed

12/6/22

Updated the I-254 union roster file to add the cubicle field and update the mobile phone character length to allow for 20 characters of additional data, such as country code

12/6/22

Other Updates & Reminders:  

Beginning December 13, 2022, the following UCPath pages will display a new chart field order to match the systemwide common chart of accounts:

  • Funding Entry (E-702)
  • Budget Distribution (E-712)
  • Manage Accruals (E-084)
  • Direct Retro (E-713)
  • Benefits Cost Transfers (E-063)
  • Payroll Request Form (E-078)
  • Mgr-Admn SS Non-Recurring Flat Dollar Amounts (E-353)

This update will impact historical and new transactions.

  • UCPath updated the UCPath help site to reflect job aid changes in PAYL200: Additional Compensation and Payroll Requests.
  • As of December 5, 2022, UCPath began deactivating systemwide general deductions, additional pay, stipends and active direct deposits after 60 days for terminated employees without active appointments. The process change does not apply to ganishments or locally managed deductions.

Did you know?

UCPath will spend over $500k annually to mail paper 1095-C, W-2 forms and paychecks.

You can help by signing up for, and promoting, electronic delivery.  In UCPath select Employee Actions > Income and Taxes. From there, go to:

Employees must sign up before January 1, 2023, to receive their 2022 1095-C electronically and before January 13, 2023, to receive their 2022 W-2 statement electronically.