At A Glance
- Announcements
- PayPath Lockdown - BW: Mar 7-10
- Processing Schedule Job Aid Update
- Complete Improve Final Pay Survey by Mar 10
- Job Record End Date Monitoring: Quarterly Reminder
- Calendar
- UCPath General Ledger & Funding News
- Payroll & HR News
- UCPath Enhancements Mar 3, 2023
- New NDA Requirement for UCPath Access
- New Tracker I-9 System Access Requirement
- Training Hosted by Central Partner Offices
- WFA Staff Policy & Procedures (CHR) Mar 16 | Enroll today!
- UCPath Center News
- Resolved: Calendar Look Up Not Functioning on Leave Balance Page
- UCPath Service Disruption Resolved
- CRU News
- USCIS Redesigns PRC and EAD
- Caesar Chavez Holiday | CRU Office Closed Mar 31
- CRU Newsletter Returns in April 2023
Missed an issue? Prior newsletter issues of Volume 4 are on our website.
Announcements
PayPath Lockdown
BW: Mar 7-10
To avoid delays in payroll processing, the UCPath Center will limit system functionality on specific pages from Tuesday, March 7, 5PM, through Friday, March 10, 6AM.
Refer to the UCPath Production Processing Schedule for start and stop times of the Pay Confirm.
Resources
- Payroll Processing Countdown
- PayPath Lockdown: Biweekly #2
Processing Schedule Job Aid Update
The UCPath Center recently updated the Review the Payroll Processing Schedule job aid. It now includes:
- Mass PayPath pay frequency details for the Stop Processing PayPath column
- Up-to-date GL Post Confirm column headings
Help Shape the Future of Final Pay
If you process terminations (voluntary and involuntary) and understand how your department manages final pay when an employee has more than one job in UCPath, complete our 3-minute survey by March 10 at 5pm.
NOTE: The survey will also ask if you’re interested in participating in our focus group (a 2-hour time commitment).
Job Record End Date Monitoring: Quarterly Reminder
As of March 5, UCLA has more than 3,000 UCPath jobs with an end date of March 31, 2023. In order to avoid unintended job terminations, we recommend doing the following by March 15:
- Run the “Jobs with Approaching End Dates” CDW report (CDW navigation: Team Content > UCPath CDW > Workforce Administration > Jobs with Approaching End Dates Report).
- Review the pulled records to ensure the March 31, 2023, Expected Job Record End Dates are correct.
- If errors are identified, initiate the appropriate transaction(s) to update the records (see “Job Record End Date Monitoring” knowledge base article for instructions
Calendar
Key dates and deadlines (subject to change):
| DATE | TOPIC |
| Mar 7, 10:00 a.m. | Mass Pay files deadline for BW pay period ending 3/4/2023 |
| Mar 7, 5:00 p.m. - Mar 10, 6:00 a.m. | UCPath Lockdown for BW PayPath transactions |
| Mar 9 | UCPath processing BW Pay Confirm |
| Mar 16, 8:30 a.m. - 4:30 p.m. | WFA Staff Policy & Procedures (CHR) |
| Mar 21, 10:00 a.m. | Mass Pay files deadline for BW pay period ending 3/18/2023 |
| Mar 21, 5:00 p.m. - Mar 24, 6:00 a.m. | UCPath Lockdown for BW PayPath transactions |
| Mar 22, 10:00 a.m. | Mass Pay files deadline for MO pay period ending 3/31/2023 |
| Mar 22, 5:00 p.m. - Mar 27, 6:00 a.m. | UCPath Lockdown for MO PayPath transactions |
| Mar 23 | UCPath processing BW Pay Confirm |
| Mar 24 | UCPath processing MO Pay Confirm |
| Mar 31 | Cesar Chavez Holiday - CRU/UCLA Payroll Partner Office closed to observe the university holiday |
UCPath General Ledger and Funding News
In Case You Missed It
Payroll & HR News
New Hire Pilot at Select UC Locations
The UCPath Center launched a new hire pilot process for users at UC Davis, UC Berkeley, and UC San Francisco.
NOTE: UCLA is not a pilot location. Do not use any of the UCPath pilot job aids.
UCPath Changes and Enhancements February 24 - March 2, 2023
Find out more about recent enhancements to UCPath and UCPath Online.
Read more
New NDA Requirement for UCPath Access
Starting March 1, DSAs are required to send the DocuSign NDA link to new employees prior to provisioning them any UCPath access.*
- New employees will need to provide their DSA with proof of their signing (DocuSign email confirmation).
- DSAs must ensure they receive this proof before granting access.
Additional information, including a process map and a link to the NDA, can be found on our UCPath NDA Requirement web page.
New Tracker I-9 System Access Requirement
Effective February 13, individuals must provide a Tracker I-9 course completion certificate BEFORE Department Security Administrators (DSA's) can grant access to the Tracker I-9 system.
Read more
WFA Staff Policy & Procedures (CHR)
March 16, 8:30 am - 4:30 pm
As initiators and approvers it is important that the data you enter on employees' UCPath records is accurate and in conformance with UC Policies, Procedures, and applicable State Laws. This course will include information regarding Staff Programs and Employee Groups.
Enroll in WFA Staff Policy & Procedures
In Case You Missed It
- Benefits Eligibility 750Hrs/1000Hrs Report
- Recent UCPath Changes and Enhancements
- UCPath February 2023 Release Summary
- UCPath Online for Former Employees
UCPath Center News
Resolved: Calendar Look-Up Not Functioning on Leave Balance Page
On March 3, the UCPath Center resolved the employee Leave Balances page issue that temporarily prevented users from selecting past balances through the calendar look-up feature.
Please contact UCPath if you continue to experience delays or issues.
UCPath Service Disruption Resolved
On March 3, the UCPath Center (UCPC) resolved a temporary issue with UCPath. Employees and transactors can now access UCPath. If you continue experiencing difficulty, call UCPC at (855) 982-7284 to speak with an associate M-F between 8 a.m. and 5 p.m.
In Case You Missed It
- UCPath Phone Service: 8 a.m. to 5 p.m., Monday through Friday, excluding UC holidays
- Chat with UCPath Center 8 a.m. to 6 p.m. | 9 self-service topics
CRU
USCIS Redesigns Permanent Resident Cards and Employment Authorization Documents
U.S. Citizenship and Immigration Services began issuing the redesigned cards on January 30, 2023. Some PRC and EAD's issued after January 30 may still display the former design.
Read more
Cesar Chavez Holiday | CRU Office Closed Mar 31
On Friday, March 31, 2023, your CRU/UCLA Payroll Partner Office will close to observe the university holiday.
Need a reminder?
- Check out this event on our website and add to your calendar today.
Newsletter Returns in April
The next CRU Newsletter will be published in April 2023. During the month of March, we will:
- Continue sending stand-alone communications to keep you informed of major breaking news.
- Post all minor announcements to the news section of our website.
In Case You Missed It
- AYSO: Password Reset
- 2023 CRU Pay Processing Calendar
- NOW LIVE: New Tracker I-9 Training
- UCPath Updates Hub
