November 23, 2024 - January 9, 2025
UCPath recently implemented the below changes.
THIS INFORMATION HAS BEEN CONDENSED FOR UCLA AUDIENCES
Absence Management
Summary | Date |
| Resolved the issue where the takes inbound interface to absence management extension (E-038) inserts from the payline even though no adjustments were made to the payline. | 12/05/24 |
| Added an index to improve performance on the “accrual on demand” page | 12/05/24 |
Benefits
Summary | Date |
| Added the savings plans (403b/After Tax DC and 475b) enrollment/change effective dates for 2025 to UCPath QuickLinks for both UCS and LBNL | 12/11/24 |
General Ledger
Summary | Date |
| Added additional sequence =0 criteria on the "Gross Salary and Wage Cost" and "Excluded Salary and Wage Costs” sections of the composite benefit rate (R-044) report | 12/11/24 |
| Fixed incorrect amount when employee has both regular salary and summer salary | 12/09/24 |
| Updated the Labor Ledger process (E-714) so the journal line reference for systemwide assessments is run Id and for uc_burst_bu to populate for all assessments | 01/06/25 |
Payroll & Compensation
Summary | Date |
| Updated the Quicklinks - payroll configuration page with the following: 1. Systemwide general deduction 2. Local general deduction 3. UCPC earn code list 4. General deduction - special accumulator 5. Earnings codes - special accumulator | 12/20/24 |
| Created an interface to capture GSR annual reporting data from UCPath and transfer it to TAB services for the 1098-T end process. | 01/06/25 |
Workforce Administration
Summary | Date |
| Renamed the patent amendment pages in the UCPath portal pages to "Patent/IP Acknowledgment" | 01/08/25 |
| Updated code to the IDM – CUSTOM UC ID (I-262) process to allow the new external system ID with a unique effective date and ID type | 01/06/25 |
Did You Know?
Employment service credit is used to determine vacation accrual rate and eligibility for service awards
- Monthly employees accrue when they are on a pay status of at least 50% of their monthly working hours based on FTE for six or more months
- Biweekly employees accrue on the last pay cycle of each month (B3X or B2X if there is no B3X) when they are on pay status at least 50% of the applicable hours.
- Employees do not accrue employment service credit for months in which they are on pay status less than 50% of the time.
- Leave with pay or leave without pay due to a work-related injury or illness are counted towards the employment service credit calculation.
- Employment service credit calculation does not include other leaves without pay.
- Policy-covered staff employees can reference the Absence from Work policy for more details.
- Policies for Academic appointees and represented employees covered by Bargaining Unit Contracts may differ.
Employees should update or verify their personal details by January 12, 2025, for their tax form distribution.
- UCPath will begin creating W-2 forms in mid-January. Employees should ensure their personal information is correct to receive W-2s. Personal email and home addresses can be verified in UCPath online.
- International employees may receive a W-2 or 1042-S (Foreign Person’s U.S. Source Income Subject to Withholding). Personal email and home addresses should be verified and matched exactly in UCPath online and the GLACIER tax database.
Using "xx/xx/9999" as the Expected Job End Date can cause downstream impacts that affect critical processes, such as benefit eligibility.
To ensure smooth processing and avoid errors:
- Do not use "xx/xx/9999" as the Expected Job End Date
- If an employee has an indefinite end date, proceed to leave the field blank. This will help ensure smooth batch runs and prevent errors
By following this best practice, you'll help prevent downstream issues, improve data integrity, and maintain accurate benefit eligibility processing.
