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UCPath Enhancements September 3, 2021

A darker gold swatch.

August 30 - September 3

UCPath recently implemented the changes below. This information below is condensed for UCLA.

Absence Management

Summary

Date

Updated configuration for eligibility groups that were missed as part of the pay for family care and bonding (PFCB) implementation.

09/01/21

Benefits

Summary

Date

Updated life event rules to allow overage dependent enrollment via self-service to comply with Group Insurance Regulations

09/03/21

General Ledger

Summary

Date
Resolved the defect causing a department to be overcharged GAEL at a very high rate 08/31/21

Updated the system to pass the beginning balances of employees to the GL tables when they return from a leave of absence

08/31/21

Updated the I-158 Work study outbound interface to include negative distribution rows

09/01/21

Resolved the defect with the E713 Direct Retro process causing salary cost transfers (SCT) to be out of balance on Save/Submit

09/01/21

Resolved two scenarios for expense transfers in the Labor Ledger – Salary, Fringe and/or deduction detail records:

1. When an employee’s pay group recorded on employee detail has a different pay group from the one paid on the paycheck, and/or 

2. When an additional pay group is recorded on the employee detail on the original run id.

09/03/21

PayPath

Summary

Date

Resolved the defect with Mass PayPath (E-081) causing the system to revert the UCWOS comp rate code to the base rate code incorrectly when users attempted to process mass job data updates that included a UCWOS comp rate code

09/02/21

Resolved the issue causing Job Data changes combined with Position Data transactions not to be reflected upon approval

09/03/21

Resolved the Smart HR Transaction Error where transactions submitted with an ACR of "percent" and JED type of "none" were saving with a JED of "none/REG"

09/03/21

Resolved the issue causing some person of interest (POI) records not to appear within "Maintain POI Types"

09/03/21

Payroll & Compensation

Summary

Date

Configured earn code SSD "Special Shift Differential" not to be eligible for retro pay

08/30/21
Updated the salary grade table and job code table (2 tabs) 08/30/21
Created new jobs and add to salary grade table for UCOP 09/03/21
Updated Dept 0930 name to Streisand Center 09/03/21

Reporting Instance

Summary

Date

Replaced E713 custom tables with delivered tables to provide accurate direct retro reporting

09/02/21

Other Updates & Reminders:

  • Primary Job Updates: UCPath will implement new primary job derivation logic on September 7, 2021. This new logic will ensure the primary job is derived correctly reducing manual overrides and ensuring more accurate benefit eligibility.  This change will resolve several defects as well as improve performance in the nightly batch processing. A new job aid “HR Primary Job Derivation Logic Workflow” will be available on September 7,2021

Did You Know?

There are different types of concurrent jobs

  • Dual employment: an employee has multiple jobs at the same location and the FTE exceeds 1
    • Transactions for dual employment scenarios must include an approved Dual Employment form with the template transaction.
    • The form ensures the appropriate local approvals have been received and confirms FLSA and exempt status
  • Non-dual employment: an employee has multiple jobs at the same location and the total FTE does not exceed 1
    • The Dual Employment form is not required
  • Multi-location Appointments: an employee has multiple appointments at different locations 
    • Transactions that will create or modify a Multi-location Appointment must include an approved MLA form with the template transaction.
    • The form ensures both locations are aware of the appointments confirms FLSA and exempt status

Additional Resources: