UCLA Central Resource Unit

November 25 - December 2

UCPath recently implemented the changes below. This information below is condensed for UCLA.

General Ledger

Other Updates & Reminders:

• UCPath Upgrade Activities:
  • Planned Maintenance: UCPath will be unavailable from 12pm Friday, December 10, through 6am Monday, December 13, to complete the UCPath upgrade.   
  • Code Freeze: A code freeze is in effect November 2 – December 31 to support the UCPath upgrade. There will be minimal changes to UCPath during this timeframe to ensure a smooth implementation.
• Guidance for Pay Frequency Changes: UCPath updated the operational alignment deck Pay/Comp Frequency Changes and posted to the location support site.  The slides provide insight and guidance regarding employee pay frequency changes from monthly to biweekly or biweekly to monthly.

Did you know:

If an employee works past the job-end date, there may be unexpected benefit changes

• Even if the “End Job Automatically” checkbox is not selected, jobs with an end date in the past are not considered for benefits
• Example:
  • An employee has two jobs: one has a job-end date on December 31, 2021, and the other has no job-end date
  • The FTE and duration of the two jobs makes the employee eligible for full benefits
  • The employee continues working both jobs past December 31, 2021
  • The benefits processes will run on January 1, 2022, and will re-evaluate the employee’s eligibility for benefits
  • The job without a job-end date makes the employee eligible only for core benefits
    • Vision, dental, supplemental life and dependent life Insurance would terminate
    • Life insurance would move from basic life to core
• To avoid these issues, location teams should ensure job-end dates are accurate in the system prior to the end date
  • Retroactive reinstatements will not reinstate benefits - users would need to submit a case after processing a retroactive reinstatement in order to have benefits eligibility re-evaluated
• As of December 6, there were more than 19,000 jobs with an end date of December 31, 2021. ​​In order to avoid unintended job terminations, we recommend:
  • Running the “Jobs with Approaching End Dates” CDW report (CDW navigation: Team Content > UCPath CDW > Workforce Administration > Jobs with Approaching End Dates Report).
  • Reviewing the pulled records to ensure the December 31, 2021, Expected Job Record End Dates are correct.
    • If errors are identified, initiate the appropriate transaction(s) to update the records (see “Job Record End Date Monitoring” article for instructions).
  • Training Resources
    • Extending Expected Job End Date Training Guide
    • Short Work Break Training Guide
    • Processing Intralocation Transfers Job Aid
    • Initiate Extend Contingent Worker (No Position) Template Transaction UCPath Help Site Topic
    • Initiate Extend Contingent Worker (With Position) Template Transaction UCPath Help Site Topic
    • Initiate Voluntary Termination Template Transaction UCPath Help Site Topic
    • Initiate Involuntary Termination Template Transaction UCPath Help Site Topic
    • Using the Rehire/Reinstatement Template Job Aid
    • Benefit Eligibility & Triggers Job Aid