Absence Management
| Summary | Date |
| Resolved an issue that was not carrying over Comp time transactions properly for periods prior to the 1/6/2024 pay period. | 10/31/24 |
| Updated the vacation configuration for GSRs | 10/31/24 |
Benefits
Summary | Date |
| Made updates to the Faculty/Staff and Postdocs 2025 open enrollment eForm | 10/30/24 |
| Made updates to the Medical Residents 2025 open enrollment eForm | 10/30/24 |
| Made updates to the Medical Residents terms and conditions for the 2025 open enrollment eForm, portal, and statements | 10/30/24 |
| Made updates to the Faculty/Staff and Postdocs terms and conditions for the 2025 open enrollment eForm, portal, and statements | 10/30/24 |
| Implemented a new benefits eForm to allow employees to make updates to dependent information | 10/28/24 |
| Determined when benefits should be awarded to current employees who acquire a future dated appointment | 10/29/24 |
| Updated the open enrollment submission and confirmation statements to reflect the plan year | 11/13/24 |
| Made changes to the verbiage on the faculty/staff and Postdoc open enrollment submission and confirmation emails | 11/13/24 |
| Updated the employee paycheck deduction section to include any deductions made for the Experian benefit plan | 11/13/24 |
| Limited employee access to update dependent information via self-service after their initial submission of a dependent on life events or open enrollment | 11/13/24 |
| Made updates to display late enrollment sections on the benefits enrollment eform for life events and newly eligible events | 11/10/24 |
| Resolved two eforms errors that occurred when the following actions were performed: - Text entered under an "other reason" qualifying event - "Medical" selected from the drop-down on the medical insurance page | 11/12/24 |
| Implemented a notice on the self-service benefits enrollment and e-forms portals to confirm the election of flexible spending accounts before submitting event elections | 11/13/24 |
| Removed the "View Cost Summary" button from the following benefit tiles: medical, dental, vision, accident insurance, hospital indemnity, and legal insurance | 11/13/24 |
General Ledger
| Summary | Date |
| Improved performance on the Funding Entry Upload (E-703) process | 10/23/24 |
| Applied a consistent monetary format to dollar values for salary cost transfer | 10/29/24 |
| Automated a salary cost transfer fix for a subset of reversal checks with re-issue | 10/29/24 |
| Removed the "new " value from prepopulating in the transaction ID search criteria field within the Review Salary Cost Transfer page | 10/29/24 |
| Changed the label name from “Select/Unselect Work study entries” to "Select/Unselect Work study Eligible earning codes” | 10/29/24 |
| Added the position pool id that was previously missing for work study distribution | 10/29/24 |
| Updated functionality to select the whole paycheck for any rows that are work study eligible | 10/29/24 |
| Removed the work study and the over the cap Indicators from the full accounting unit search section | 10/29/24 |
| Removed the reference to a row number when the FAU Entry Validation (I-370) web service runs into communication error | 10/29/24 |
| Changed the default tab from “Find an Existing Value” to “Add a New Value”, to improve system efficiency on the Salary Cost Transfer page | 10/29/24 |
| Corrected the work study distribution split between work-study portion and department position | 11/04/24 |
| Applied a code fix to salary cost transfers that have data discrepancies in the work study salary cost transfers | 11/04/24 |
Payroll and Compensation
| Summary | Date |
| Updated the Quicklinks - payroll configuration page with the following: 1. Systemwide general deduction 2. Local general deduction 3. UCPC earn code list 4. General deduction - special accumulator 5. Earnings codes - special accumulator | 10/21/24 |
| Implemented tax update 24-C | 11/5/24 |
| Added link "Earn Codes & Associated Pay Components" under the Earn Code Special Accumulators section within the quick links Payroll Configuration Page | 11/7/24 |
| Implemented tax update 24-B | 11/8/24 |
| Modified the email text employees will see when their W-2 is available. | 11/20/24 |
Workforce Administration
| Summary | Date |
| Made changes to resolve the issues of not seeing the employee class and the search fields on the Person Org Summary page | 10/21/24 |
| Made a code change to carry forward an employee id from the Person Organization Search to Job Data | 10/29/24 |
| Updated code to exclude contingent worker termination records from the I-9 Tracker. | 10/29/24 |
| Changed the word "Registration" to "Activation" on the Former Employee portal | 11/05/24 |
Did You Know?
When making retroactive job changes in PayPath, all values need to be updated to reflect the correct values as of the effective date being entered.
- Retroactive Change: A change that pre-dates the current top of stack row
- System Behavior: When submitting a job or position data change via PayPath, the system automatically populates values from the top of stack row by default, even if it’s a future-dated change
- Transactor Review: Update every value to align with the correct job/position details for the retroactive date, as the system will carry all populated values back to the effective date entered
- Review: After updating the Job Data tab, review the “Workforce Job Summary” page to check if additional updates are needed for future-dated job rows
Example:
If today’s date is the top of stack row, the system displays all values from this row.
- Submitting a retroactive job change (e.g., changing who an employee reports to) requires updating all other values (e.g., compensation, FTE, etc.) to the appropriate values based on the retroactive date
You can help reduce costs in printing and postage cost for 1095-C forms, W-2 forms and paychecks by signing up for and promoting electronic delivery.
In UCPath select Employee Actions > Income and Taxes.
- Online 1095-C consent
- Enroll to receive online W-2
- Direct Deposit
When terminating an employee that is on Short Work Break (SWB) or Leave of Absence (LOA), the last date worked submitted on the HR Termination transaction should align with the last day they reported to work.
Example:
- Employee was placed on SWB effective 06/01/2024
- Last Day Worked: 05/31/2024
- Last Day Worked submitted on a termination template should also be 05/31/2024
Senate Bill 525 (SB 525) set a new minimum wage of $23.00 per hour for “covered health care employees” effective June 1, 2024 – May 31, 2025. Minimum wages apply to both non-exempt (hourly) and exempt (salaried) employees and will continue to increase over time. Learn more.
Reminder: This is a follow-up to our notice from October 4th.
Training Job Aid Now Available: UCPath has created a job aid that covers this process in more detail: Job Aid: SB-525 Minimum Wage for Health Care Workers
Important Reminders
- The salary step structure or salary ranges are NOT changing in UCPath for represented employees.
- Compensation rates are updated at the employee record level.
New Compensation Rate Code Available:
- To ensure Staff (Non-Academic) employees meet the minimum wage while maintaining the step structure, new rate codes were created. These codes allow transactors to add an additional pay component to cover the rate difference.
- The UCREDH rate code was temporarily used for employees who were below the minimum wage. This interim measure was in place until a new code was configured for better reporting of employees below the minimum wage.
New Rate Codes for STAFF (Non-Academic):
- Hourly Represented Employees: Use Rate Code UCOFSH to ensure the minimum hourly rate.
- Salary Represented Employees: Use Rate Code UCOFSA to ensure the minimum annual salary.
Effective 10/1/2024:
- UCPath: Will manage systemwide updates for across-the-board increases and ensure minimum compensation and appropriate rate code application.
- UC Locations: Responsible for maintaining minimum rates during onboarding, data changes, pay rate changes (e.g., step increases), etc.
For additional questions, please contact UCPATHCOMP@ucop.edu in detail
