February 27 - March 26, 2026
UCPath recently implemented the below changes.
Summary | Date |
| Resolved the issue where postdoc balances were not carrying over in certain scenarios. | 03/02/26 |
| Added five absence management elements to Reproductive Loss Leave. | 03/10/26 |
Summary | Date |
| BN: Update TER Event Configuration to Terminate all Benefit Plans | 03/02/26 |
| BN: Update TER Event Configuration to Allow for Manual Event Creation | 03/02/26 |
| Update to R-421 Report for Replacement of HSP with HealthSavings+ | 03/05/26 |
Summary | Date |
| Funding Entry code fix to prevent duplication of Budget Ref number, ensuring N-OTC & Y_OTC rows are generated correctly. | 03/02/26 |
| Updated the pay end dates that were null for three run IDs in the Labor Ledger tables (2019, 2020, 2025). | 03/18/26 |
| Corrected Salary Cost Transfers that were missing local assessments for pay run 250830B1X. | 03/16/26 |
Summary | Date |
| Added the Final Pay Processing Calendars to the Processing Calendars Page. | 02/27/26 |
| Update GL Leave assessment from Y to N for Earn Code FOC | 03/04/26 |
Summary | Date |
| Update the job code table, and salary grade table for newly created job: MGN Counsel 3 HC | 02/27/26 |
| New Math Fellow PX Job Code | 02/27/26 |
| Update the job code table and salary grade table for newly accreted titles: Clin Applications Profl 1-3 HX | 02/27/26 |
| Updates to UCLA Location Table for Clinical Integration and Cal Gov 3558 Compliance | 03/04/26 |
Updates and Reminders
Change to 403(b) Loan Repayments
Beginning in April 2026, repayments for Fidelity 403(b) loans (403GEN or 403PRN) will no longer be deducted from your paycheck. Instead, loan repayments must be made through Fidelity’s Automated Clearing House (ACH) service, which deducts the payment directly from your bank account.
- UC will no longer deduct loan repayments from employee paychecks after the April 1, 2026, monthly and April 8, 2026, biweekly paychecks.
- Impacted employees have already started to receive communications directly from Fidelity beginning in February.
- If you currently have an outstanding 403(b) loan, you must take action beginning April 13, 2026, to set up ACH repayments through Fidelity.
For step-by-step instructions on how to set up ACH payments, review the Fidelity resource: How 403(b) loans work
Did You Know?
SSN Compliance
Accurate employee records in UCPath are crucial for compliance and to avoid negative consequences downstream.
While SSNs are not required at hire, obtaining them when possible can streamline onboarding. To support a smooth onboarding experience for employees, we encourage locations to:
- Capture the SSN at the time of hire, whenever available
- If an employee presents their SSN card during an I-9 process, please do not record the SSN outside of the designated fields in the Tracker I-9 system. Instead, locations should develop a secure process to record the SSN in UCPath
- Implement a follow-up process when an SSN is pending
- Review onboarding workflows to ensure consistent completion of this step
Properly documenting Social Security Numbers (SSNs) helps ensures uninterrupted access to benefits, retirement plans, payroll processing, and mandatory reporting systems.
UC Patent Acknowledgement
UC’s patent policy requires all employees and contractors to sign a patent acknowledgment.
Location transactors can identify employees and contractors missing the patent acknowledgment electronic signature in UCPath by running the Missing Patent Acknowledgements (R-396) report in Cognos.
Resources
March Release
UCPath will implement enhancements to the Absence Management module and Final Pay Process (for pilot locations) on March 8, 2026.
Accrual Management (Phase 1) -This phase focuses on enhancing automation for mid-pay period leave accruals. It will accommodate changes in pay frequency, employment status, terminations, rehires, and transfers.
Final Pay for Pilot Locations - The final pay requests for the pilot locations will transition from E-078 to the Final Pay Activity Guide. This change aims to improve processing and ensure compliance.
The pilot locations are: UC Berkeley, UC Davis, UC Davis Health, UC Los Angeles Health, UC Riverside, UC San Francisco, and UC San Francisco Health
Please visit the Improve Accrual Management Project/Final Pay Pilot page to learn more.
