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UCPath Enhancements June 9, 2023

A UCLA Blue swatch

June 2-8

UCPath recently implemented the below changes.

THIS INFORMATION HAS BEEN CONDENSED FOR UCLA AUDIENCES.

Benefits

Summary

Date

Updated the benefit eligibility program (E-042B) to apply the accurate benefits coverage loss date for terminated employees

06/07/23

Workforce Administration

Summary

Date

April 2023 BR Unit/GSR Range Adjustment

06/06/23

Other Updates & Reminders:

As a reminder, UCPath will implement the following enhancements on June 20, 2023.

  • Lived Name
  • Manage Job Tile

Please refer to the UCPath Updates: UCPath June 2023 Release Training communication for details and resources.

UCPath Outage

UCPath will be unavailable from Friday, June 16, 3:00 p.m. to Monday, June 19, 9:00 p.m. for implementation activities. All transactions must be locally approved and submitted to UCPath no later than June 16, 2023, by 3:00 p.m. or, as instructed by your location project team.

Employees who have entered a self-chosen name in the “Preferred Name” field, should review and update their entries, if necessary, prior to June 16, 2023 3:00 p.m.

UCPath Payroll Processing Schedule Update

The 2023 UCPath Production Processing Schedule V 06.01.23 has been updated.

  • Revised the processing dates for Run ID Schedules below:
  • 230610B2X - Pay Statements changed from 06/19/23 to 06/20/23.
  • 230708B2X - GL changed from 7/17/2023 to 7/18/2023.
navigate to UCPath > Quicklinks > Payroll Resources, and click Payroll Processing Schedules & Working Hours to access the schedule.

Training

The UCPath Training Team updated the following training materials for Benefits and Workforce Administration:

  • Benefits (Location Support for Benefits):
    • Job Aid: Benefit Eligibility & Triggers
      • Updates made to the following sections:
        • Affordable Care Act (ACA) Eligibility Status
        • Modify a Person
        • When to Contact UCPath/Submit a Case
        • Period of Initial Enrollment (PIE) sections 
  • Workforce Administration (PHCMWFAL270: PayPath Transactions):
    • Job Aid: Summer Salary Processing
      • Updates made to the matrixes along with adding a new matrix for “Summer Session Teaching: Graduate student employee in summer session (BX)”

Did you know? 

Summer Salary can be paid as additional pay, through a concurrent job or as a primary job depending on different factors.

  • Summer Salary can be paid as additional pay if it is for job-related activities performed during off-duty periods, such as summer or vacation.
    • For Senate faculty, this includes teaching, research and service.
    • For non-senate appointees, the location must determine if the summer activity is job-related
  • A concurrent job is needed:
    • If the funding source requires effort be tracked
  • For non-instructional appointees and Unix IX Lecturers teaching in Summer Session