March 31 - April 6
UCPath recently implemented the below changes.
THIS INFORMATION HAS BEEN CONDENSED FOR UCLA AUDIENCES.
Absence Management
| Summary | Date |
| New logic for non-termination vacation payout (VPO) incorporates a new entitlement element, accumulators, variables, formulas and other rules to support UC requirements | 04/04/23 |
| Fixed the absence management calculation program so an employee's vacation balance is not reduced when they are at the max and have subsequent jobs | 04/04/23 |
| Resolved the issue of manage accrual process failures when processing medical resident terminal vacation (MTV) transactions | 04/04/23 |
Benefits
| Summary | Date |
| Updated the benefit eligibility process (E-042) to create the DTA/CHI (Retirement Eligibility) action and insert into JOB only when an employee is UCRP eligible | 04/05/23 |
| Modified the Fidelity inbound files for a daily receipt of voluntary employee contributions/deductions to the 457(b) plan | 04/03/23 |
| Added a field to the UC Job Code table "Exclude from H/W Eligibility" for benefits processing. | 04/06/23 |
| Added a field to exclude without salary (WOS) appointments from being eligible for health and welfare benefits. | 04/07/23 |
| Added a field to exclude without salary voluntary (VOL) job codes from being eligible for health and welfare benefits. | 04/07/23 |
| Updated the benefit eligibility process (E-042) to consider ineligible health and welfare job codes | 04/07/23 |
| Fixed the retirement eligibility (E-042C) process to update the Final Retirement Code and EC9 in job data for monthly employees electing or defaulting into Tier 16 (pension) or DCHOIC (Savings Choice) | 04/03/23 |
| Fixed the COBRA (I-138) file to include dependents when coverage is employee plus | 04/04/23 |
General Ledger
| Summary | Date |
| Restricted users from entering capped/sponsored funds against the over-the-cap (Y-OTC) rows in the preview page | 04/03/23 |
| Effort Percent incorrect (0%) on Labor Ledger tables for SCT transactions | 04/03/23 |
Payroll and Compensation
| Summary | Date |
| Reviewed queries for retro reports to improve run performance | 04/03/23 |
| Report Reg hours for exempt Employees (BW/MO). Load Time & Labor set to Close | 04/04/23 |
Workforce Administration
| Summary | Date |
| Implemented functionality to prevent users from deleting completed HR Smart templates | 03/30/23 |
| Added the “Terminated with Pay” status to the auto termination process | 04/03/23 |
| Hard coded the bargaining unit employee relations code to 'H' defined as student academic title, HEERA for the BR units’ jobs | 04/05/23 |
| Update E-024 for GSR Trainees and Fellows | 04/05/23 |
| Defaulted the position management section with the add/update information page instead of position history | 04/06/23 |
| Created a new action reason code to capture cubicle/room/suite changes | 04/05/23 |
Other Updates & Reminders:
- Location security administrators are now able to provision their users with the ULSHR_LOCATION_SUPPORT role using the E-808 or the I-165 process. This eliminates the need to open a ServiceNow request for UCPath provisioning. Contact your local security team if you have any questions.
- UCPath updated the effective date calendar for enrollments and changes to the Voluntary Retirement Savings plans.
- Employees and location administrators can access the updated calendars for 2023 and view when their updated deductions will take effect.
- Navigate to UCPath > Quicklinks > Benefit Resources > Savings Plans Enrollment/Change Effective Dates
- The forms library is updated with the Payroll Adjustment Form template. Access the template by navigating to UCPath > Forms Library > Payroll.
- Users can access updated workforce administration materials in UCPath Help. The UCPath help site was updated to reflect the new CRS – Cubicle/Room/Suite Changes reason code in the Workforce Administration (PHCMWFAL270: PayPath Transactions) job aids:
- Job Aid: PayPath Transactions – Action Codes, Reason Codes, and Descriptions (Staff)
- Job Aid: PayPath Transactions – Action Codes, Reason Codes, and Descriptions (Academic)
Did you know?
UCPath works differently for future dated hires
- Employees with a future dated hire cannot use UCPath to set up direct deposit until their start date
- Future dated hires are not visible in Job Data until the hire date for locations that have security set up by departments/ORGS (row level security)
