Summary
- NEW 2025 W-2 Forms Now Available
- NEW 2025 1095-C Forms Available January 30
- NEW PayPath Lockdowns in February
- REMINDER Deduction Holiday - December 30, 2025
- NEW The More You Know: Bookmark the Fund Manager Directory on Box!
- NEW BW 1 PayPath Lockdown: February 3 - 6
- NEW BW 2 PayPath Lockdown: February 17 - 20
- NEW MO PayPath Lockdown: February 19 - 24
- NEW Claiming Exemption from Withholding
- NEW Tracker Administrator Office Hours for February
- REMINDER Upcoming Change to Voluntary Disability Premium Deductions
UCPath General Ledger & Funding News
- NEW UCPath Funding Entry eCourse Updated
- REMINDER SCTs Missing Local Assessments: Run ID 250830B1X
- REMINDER 2025-2026 UCPath SCT / Direct Retro Processing Schedule Update
- NEW UCPath Enhancements & Training Updates: December 13 - January 30
- NEW UCPath User Access Restored
- NEW Kaiser and Blue Shield Open Enrollment Completed
- REMINDER Correction to Short-Term Disability Plan Information in Benefits Summary
- NEW CRU Holiday Closure(s) for February
- REMINDER 2026 CRU Pay Processing Calendar
- NEW CRU Newsletter Returns in February 2026
Announcements
2025 W-2 Forms Now Available
Employees received an alert from the UCPath Center advising 2025 W-2 statements are now available to access online. Employees who did not opt-in for an electronic version may still access their W-2 in UCPath, and a printed W-2 will be mailed out no later than February 2, 2026.
- To access your W-2, visit UCPath and click on Income & Taxes > Tax Statements > View Online W-2/W-2c.
- Please use Chrome or Firefox when downloading your form.
The University of California does not send W-2 statements by email or text. If you receive an email or text with a link or an attachment to view a W-2 statement, it is a phishing scam designed to gain private information. Do not open attachments or click links claiming to provide access to your W-2 statement.
2025 1095-C Forms Available January 30
As of January 30, 2026, employees may view and access their 1095-C forms directly in UCPath.
Instructions for Current Employees:
- Current employees may access their 1095-C forms online by logging into UCPath and clicking the View Online 1095-C link in the Income & Taxes dashboard.
Instructions for Former Employees:
- To access their 1095-C forms, visit UCPath online and click on Former Employees.
- Once logged in, navigate to Income & Taxes and select the corresponding tile for the desired form.
Former employees can access and download their 1095-C for up to three years after their separation date.
PayPath Lockdown
BW 1: February 3, 5:00 p.m. – February 6, 6:00 a.m.
BW 2: February 17, 5:00 p.m. – February 20, 6:00 a.m.
MO: February 19, 5:00 p.m. – February 24, 6:00 a.m.
To avoid delays in payroll processing, the UCPath Center will limit system functionality on specific pages during the times listed above.
Refer to the 2026 UCPath Production Processing Schedule for start and stop times of the Pay Confirm.
Resources
Deduction Holiday - December 30, 2025
For bi-weekly paid employees, there are several times a year when flat dollar deductions are not deducted from your paychecks. Read more in our knowledge base article
The More You Know: Bookmark the Fund Manager Directory on Box!
Whether you're a researcher with a new grant or department head tracking expenses, attempting to locate the individual or department that manage a specific fund can be challenging in UCLA's complex financial landscape.
UCLA has simplified this search via the Fund Manager Directory on Box, which lists Fund Managers by Type and Number.
Bookmark this directory for quick access! It’s updated regularly to reflect staff changes and organizational shifts.
Learn more on our most recent The More You Know article.
Calendar
Key dates and deadlines (subject to change):
| DATE | TOPIC |
|---|---|
| February 3, 10:00 a.m. | Mass Pay Files deadline (BW1 pay period ending 1/31) |
| February 3, 5:00 p.m. – February 6, 6:00 a.m. | UCPath Lockdown for PayPath transactions (BW1 pay period ending 1/31) |
| February 4, 2:00 p.m. - 3:00 p.m. | UCLA Tracker Administrator Office Hours |
| February 5, 4:00 p.m. | UCPath processing Pay Confirm (BW1 pay period ending 1/31) |
| February 11, 2:00 p.m. - 3:00 p.m. | UCLA Tracker Administrator Office Hours |
| February 17, 10:00 a.m. | Mass Pay Files deadline (BW2 pay period ending 2/14) |
| February 17, 5:00 p.m. – February 20, 6:00 a.m. | UCPath Lockdown for PayPath transactions (BW2 pay period ending 2/14) |
| February 18, 2:00 p.m. - 3:00 p.m. | UCLA Tracker Administrator Office Hours |
| February 19, 10:00 a.m. | Mass Pay Files deadline (MO pay period ending 2/28) |
| February 19, 4:00 p.m. | UCPath processing Pay Confirm (BW2 pay period ending 2/14) |
| February 19, 5:00 p.m. – February 24, 6:00 a.m. | UCPath Lockdown for PayPath transactions (MO pay period ending 2/28) |
| February 23, 4:00 p.m. | UCPath processing Pay Confirm (MO pay period ending 2/28) |
| February 25, 2:00 p.m. - 3:00 p.m. | UCLA Tracker Administrator Office Hours |
If applicable, refresh your status to claim exemption from withholding
The IRS requires employees to complete a new W-4 form each year if they are claiming exemption from tax withholding. Many employees are unaware of this requirement until their net pay is reduced by additional tax withholding in the new year. Please help your employees avoid this scenario by following the steps below:
What can you do?
- Run a CDW report to identify employees who claimed exemption from tax withholding in 2025. In CDW, search for Employees Claiming Tax Exemptions and then run it for your department.
- Remind your employees to log in to UCPath Online and make their selection by February 15.
February 4 | Enroll today
February 11 | Enroll today
February 18 | Enroll today
February 25 | Enroll today
Tracker Administrator office hours are held every Wednesdays from 2:00 p.m. to 3:00 p.m. to provide users support with E-Verify, Form I-9, Tracker and more!
Registration is required. A Zoom invitation will be sent to the email address provided on the registration form. Please register using your UCLA email address.
Effective January 2026, UCPath will update the process to deduct benefit premiums from paychecks. The first paycheck reflecting the new deduction timing will be January 2, 2026 (monthly employees) and January 14, 2026 (bi-weekly employees).
What is Changing?
- Biweekly Paid Employees: Premium deductions for all benefit plans will now align with the current month of coverage instead of being taken one month in advance.
- Monthly Paid Employees (Disability Premiums): Disability plan premiums will be deducted during the current coverage month rather than in arrears. All other benefit premiums will continue to be deducted during the current coverage month.
Monthly Employees Transition Timeline
UCPath will collect disability premiums for December 2025 coverage over two paychecks: October 31, 2025 & December 1, 2025.
Biweekly-paid Employees Transition Timeline
UCPath will deduct December 2025 premiums from November 2025 bi-weekly paychecks as usual. For the December 3, 2025, and December 17, 2025, paychecks, UCPath will not take the following benefit premium deductions:
- Medical
- Legal Services
- Supplemental Health Plans
- Accident
- Hospital Indemnity
- Critical Illness Spouse and Child
- Employee and Dependent AD&D
- Supplemental Life Plans
- Basic Dependent Life
- Expanded Dependent Life Spouse and Child
Questions?
In October 2025, UCPath contacted the affected employees. If you or your employees have any questions, please contact UCPath Center (UCPC) directly at (855) 982-7284 or Create a UCPC Case
Upcoming Change to Voluntary Disability Premium Deductions Article
Recently, we revised the Funding Entry and Updates eCourse in the online Learning Management System (LMS). This course is an important UCPath Access Requirement for new UCPath GL initiators and approvers, and a great refresher you can take anytime. Learn more in LMS.
Salary Cost Transfers (SCT) for Run ID 250830B1X, processed in September 2025, are missing local benefit assessments. On December 12, we updated UCPath GL initiators and approvers. Learn more in this website article.
The UCPath Center recently updated the SCT / Direct Retro Processing Schedule. This schedule outlines when transactions must be approved in order to be picked up and posted to the Labor Ledger. It also identifies when you can expect to see the approved transactions in the Labor Ledger and, subsequently, in the General Ledger.
July 2025 through March 2026 dates are now available on Box.
The Benefits Vendor File Schedule for 2026 is available in the UCPath Transactor Hub under the following path:
Benefit & Payroll Resources > Processing Calendars > Benefits Calendars > Vendor File Schedule
Read our website article to learn more about recent enhancements to UCPath and UCPath Online.
On February 5, some users experienced intermittent UCPath access issues. Subsequently, UCPath resolved these issues.
- As a best practice, please remember to clear browser cookies and cache weekly.
- For more information, please see this UCPath Job Aid: Clear Your Browser Cache.
If you experience any difficulty accessing the site, please contact UCPath directly.
Two of UC’s healthcare providers, Kaiser and Blue Shield, continue to update enrollments and changes that exceed the open enrollment deadlines. As a result, UCPath and the vendors are addressing some residual HSA-related enrollments through standard reconciliation. January file processing continues on the established schedule.
UCPath continues processing expedited enrollment cases and handling standard enrollments as normal. Please route urgent cases requiring immediate medical access to the UCPath Center.
Postdoctoral Scholars Benefit Program
On December 11, UCPath contacted employees regarding the Postdoctoral Scholars Short-Term Disability Plan. UCPath Benefits Summary Short-Term Disability Plan tile and employees' Open Enrollment benefits confirmation statements displayed incorrect benefit amounts.
- The benefit appeared as “55% of salary up to $800 per month.”
- The accurate benefit amount is “70% of the first $1,429 in weekly pre-disability earnings, up to $1,000 per week.”
UCPath is actively working to correct this issue. No further action is required. UCPath will issue a follow-up communication once the system reflects the correct information.
Review with Employees ASAP
- Outdated Personal Email and Home Addresses in UCPath
- Dependent Information
- 1042-S Tax Forms
- W-2 Information
- 1095-C Tax Forms
- Federal and State Earned Income Tax Credit (EITC)
- Claiming Exemption from Withholding
Here are some important job aids that are available on the UCPath Self-Help site:
- UCPath Phone Service: (855) 982-7284, 8 a.m. to 5 p.m., Monday through Friday, excluding UC holidays
- Chat with UCPath Center 8 a.m. to 6 p.m. | 9 self-service topics
Presidents' Day
On Monday, February 16, your UCLA Payroll Partner office will close to observe the University Holiday.
All cases submitted to CRU will be reviewed when we resume normal operations on Tuesday, February 17, 2026.
Review our event page for upcoming closures and other important events!
We recently published the 2026 CRU Pay Processing Calendar. Please refer to this calendar for deadlines to submit time and attendance and mass files to CRU. Files will be processed by CRU to meet the UCPC deadlines.
The next CRU Newsletter will be published in February 2026. In the meantime, we will:
- Continue sending stand-alone communications to keep you informed of developments and major breaking news.
- Post all minor announcements to the news section of our website.
