CRU Newsletter | Volume 4 Issue 20 | UCLA Central Resource Unit

To avoid delays in payroll processing, the UCPath Center will limit system functionality on specific pages from Tuesday, September 19, 5PM, through Tuesday, September 26, 6AM.

Refer to the UCPath Production Processing Schedule for start and stop times of the Pay Confirm.

Resources

Job Record End Date Monitoring: Quarterly Reminder

As of September 15, UCLA has more than 2,600 UCPath jobs with an end date of September 30, 2023. In order to avoid unintended job terminations, we recommend doing the following by September 29:

Run the “Jobs with Approaching End Dates” CDW report (CDW navigation: Team Content > UCPath CDW > Workforce Administration > Jobs with Approaching End Dates Report).
Review the pulled records to ensure the September 30, 2023, Expected Job Record End Dates are correct.

If errors are identified, initiate the appropriate transaction(s) to update the records (see “Job Record End Date Monitoring” knowledge base article for instruction.

Calendar

Key dates and deadlines (subject to change):

DATE	TOPIC
Sep 19, 10:00 a.m.	Mass Pay files deadline for BW pay period ending 9/16/2023
Sep 19, 5:00 p.m. - Sep 22, 6:00 a.m.	UCPath Lockdown for BW PayPath transactions
Sep 20, 10:00 a.m.	Mass Pay files deadline for MO pay period ending 9/30/2023
Sep 20, 2:00 p.m. - 3:00 p.m.	UCLA Tracker Administrator Office Hours
Sep 21	UCPath processing BW Pay Confirm
Sep 21, 5:00 p.m. - Sep 26, 6:00 a.m.	UCPath Lockdown for MO PayPath transactions
Sep 25	UCPath processing MO Pay Confirm
Sep 28, 8:30 a.m. - 4:30 p.m.	WFA Staff Policy & Procedures (CHR)

UCPath General Ledger and Funding News

Direct Retro Processing Schedule 2023-2024

UCPath recently updated the Direct Retro Processing Schedule. This schedule outlines when direct retros must be approved in order to be picked up and posted to the Labor Ledger. It also identifies when you can expect to see the approved direct retros in the Labor Ledger and, subsequently, in the General Ledger.

July 2023 through December 2023 dates are now available in this knowledge base article.

UCPath GL Resource Page

Payroll & HR News

UCPath Changes and Enhancements September 11-14, 2023

Read our website article to learn more about recent enhancements to UCPath and UCPath Online.

WFA Staff Policy & Procedures (CHR)

September 28, 8:30 am - 4:30 pm

As initiators and approvers it is important that the data you enter on employees' UCPath records is accurate and in conformance with UC Policies, Procedures, and applicable State Laws. This course will include information regarding Staff Programs and Employee Groups.

Enroll in WFA Staff Policy & Procedures

UCPath Center News

Payroll Adjustments Transaction Backlog

Certain payroll adjustment transactions are backlogged due to unanticipated vacancies and volume. The UCPath Center will reassign resources to address the backlog and expects to reduce it by 50% within 90 days. For a breakdown of backlogged transactions by type, please see this article on the UCLA Payroll Partner website.

CRU

Tracker I-9 Purge Status

In the Tracker system, terminated employee I-9s have a Purge status. It is the responsibility of departments to:

Verify the validity of this status and
Request an I-9 be officially purged once the purge date requirement is met.

NOTE: you must create a case with CRU to have the record officially purged. Departments should not purge/delete the record as this will cause a compliance issue. For more information, please our Tracker I-9 Purge Status article.

UCLA Tracker Administrator Office Hours

Wednesdays: 2:00 p.m. - 3:00 p.m.

Tracker office hours have resumed on Wednesdays from 2:00 p.m. to 3:00 p.m. Get help with E-Verify, Form I-9, Tracker and more.

Newsletter Returns in October

The next CRU Newsletter will be published in October 2023. During the month of September, we will:

Continue sending stand-alone communications to keep you informed of developments and major breaking news.
Post all minor announcements to the news section of our website.

UCLA Central Resource Unit