The following message was distributed on October 1, 2025 and applies to the UCLA Health Sciences Compensation Plan (HCOMP) only. 

Effective August 1, UCPath updated the process for handling retroactive HCOMP adjustments, specifically, retroactive transactions that include a decrease to their Y component and result in a retro amount due to the employee. These transactions will now be processed on-cycle. This change streamlines the process by automatically adjusting retirement contributions and other deductions, which was a complex, manual process in the past.

Before UCPath was implemented at the UCLA campus in September 2018, department APO/HR offices were able to manually adjust retirement/UCRP contributions. This was often done for retro merits and promotions of HCOMP faculty as retirement contributions are a percentage of their X and X prime components. 

As faculty advanced to the next step their Y would decrease and their X and X prime would increase resulting in a higher UCRP deduction.  The previous payroll system had the ability to process retroactive merit and promotions to calculate the difference owed in UCRP and apply it to next paycheck accurately.   

In UCPath, some of these transactions were processed manually by the UCPath Center (through the submission of a payroll adjustment file), resulting in “overpayments” which were then applied separately to the employee’s retirement/UCRP contributions. This process was complicated and confusing for employees notified of “overpayments” when no money had been overpaid.

As of August 1, 2025, retroactive HCOMP transactions that include a decrease to their Y component and result in a retro amount due to the employee are processed on-cycle. This change will be reflected starting on employees’ September 1, 2025 paychecks. Generally, the change in process allows for retirement service credits (and other deductions) to be passed automatically through to Redwood, UC Retirement Administration Service Center (RASC).

In order to ensure employee pay is accurate, departments will have the opportunity to review deductions and expected retro payments prior to the scheduled payroll run through the Retro Results report and the Loaded Pay report. 

UCLA departments with employees on HCOMP need to review the weekly Retro Pay reports, paying special attention to the HCOMP Earn codes (see table below of included Earn codes for these transactions).

1. Confirm Deductions: Distribute the report to the original initiator to confirm deductions.
2. Notify Employees: Inform the employee about the UCRP contribution that will be on their next on-cycle paycheck.
3. Report Discrepancies: If you find a discrepancy or need more time to review, use the Retro Discrepancy form.

The Retro Discrepancy form was created to simplify the process of reporting retro discrepancies and to ensure that all the required information is provided to UCPath. Once the form is submitted, you will receive an automated email to confirm receipt of your request. The UCPath Retro Team will review the request and will respond via email once your discrepancy has been resolved or if any additional information is needed.