On 9/1/2021, we received the following reminder from the UCPath Center regarding Tracker Profile ID. Please note:
- If the I-9 ID is entered in error it can potentially overwrite another employees profile and integrate erroneous Citizenship and Work Authorization information in UCPath for your new hire.
- If the Profile ID is not entered, a new Tracker I-9 will be initiated causing a duplicate profile.
- This will require a case to CRU to resolve.
In an effort to ensure accurate profiles and reduce manual corrections, it is important to understand the different ID numbers used by Tracker:
- Profile ID: Generated and assigned when a Tracker profile is created. Each employee has only one Profile ID.
- I-9 ID: Assigned to each individual I-9. An employee can have multiple I-9 IDs associated with their profile.
Only the Tracker Profile ID should be listed within the following HR Template field:
When the Tracker Profile ID is not provided for a new hire with an existing profile, UCPath is unable to update the Tracker profile with the new hire's EMPL ID. The missing EMPL ID prevents I-9 data from populating in UCPath, and manual corrections are needed both in Tracker and UCPath.
Training Resources:
· Initiate Full Hire Template Transaction (Staff)
· Initiate Full Hire Template Transaction (Acad)
· Process Prepare for Hire – External New
· Process Prepare for Hire – External Previous Employee
· Job Aid: Complete the CSV File Template for Mass Hires
Thank you,
UCPath
(855) 982-7284
Monday - Friday from 8:00 a.m. - 5:00 p.m.
