August 16 - September 26, 2025
Updates and Reminders
UCPath has provided a helpful Retro Results Report Overview video and the updated Retro Matrix that now includes the HCOMP change. By checking the Retro Results Report and submitting a Retro Discrepancy Form when needed, issues can be captured early and keep payroll running smoothly. Using these tools consistently helps protect employees’ pay accuracy and saves time.
UCLA Retro Pay Resources
As a reminder, we created two UCLA retro pay resources:
UCPath Retro Pay Triggers
- This quick reference guide explains retroactive pay in UCPath and identifies the fields in a PayPath transaction that trigger retro pay when a retroactive effective date is entered.
UCPath Retro Pay Reports
- This quick reference guide (QRG) explains the two UCPath retroactive pay reports: Retro Results Report and Loaded Retro Trans Report.
- The QRG identifies the frequency and purpose of each report, as well as the method for reporting retro pay discrepancies to the UCPath Center.
UCPath recently implemented the below changes.
THIS INFORMATION HAS BEEN CONDENSED FOR UCLA AUDIENCES
Summary | Date |
| The following updates were made to the Benefits Enrollment eForm: - Fixed PDF issue where employee elections weren't populating for certain plans - Hidden "Reason for Request" and "Life Event Reason" fields when benefit category or reason for request fields changes are made - Removed processor's name from the form | 09/15/25 |
| Applied a fix to prevent redirecting users back to the PeopleSoft Homepage when accessing the Benefits Summary. | 09/23/25 |
Summary | Date |
| Missed bracket in config for ACRL-Journal ID as part of UCP-160497 | 09/03/25 |
| Insert local account mapping for specific job codes on behalf of UCLA | 09/23/25 |
Summary | Date |
| Upload Union Dues – August 2025 | 08/27/25 |
| Add shift differentials and on-call rate for DVCMP, DVMED, and LAMED. | 08/27/25 |
| Increase CAP rates for NX unit for 2025 | 08/29/25 |
| Correct NFT and NTF earn codes | 09/2/25 |
Summary | Date |
| Added the Open Enrollment banner to the Salesforce notification email templates | 09/09/25 |
| Updated the Salesforce case submission banner with language specific to open enrollment | 09/05/25 |
Summary | Date |
| Per AB119 Requirements please make the attached correction to the locations table within UCPath. | 08/19/25 |
| Made required fields easily identifiable on the Address, Contact Details, and Emergency Contacts pages | 08/21/25 |
| Updated code so that the Manage HR effective date carries over to the summary page when creating a person. | 08/26/25 |
| Update I-254 & I-257 to include missing units | 08/27/25 |
| Resolved the issue of the mismatch in effective dates between the summary and details pages when the effective date of the person differs from the effective date of the job transaction, and both dates are retroactive. | 08/26/25 |
| Update and add location information for California Government Code 3558 | 09/24/25 |
Did You Know?
Payroll Processing Job Aid
A job aid is available to help you navigate the Payroll Processing Schedule? Use this job aid to review deadlines, track deliverables, and stay on top of each step so payroll is processed accurately and on time.
Direct Deposit Job Aid
Employees only need to validate their direct deposit account numbers in the employee self-service system if they want to view or change their direct deposit information? The Update Direct Deposit Job Aid will help employees make any necessary changes to their direct deposit information.
Direct Deposit Update
When an employee updates their account number, in self-service direct deposit, there is an authorization process that must be completed with the bank. This includes situations where the employee re-enters the same account number. If this authorization is not finalized before payroll confirmation, the employee may receive a paper check instead of direct deposit. It is also important for the employee to ensure that their home address is up to date.
