November 2-5
UCPath recently implemented the changes below. This information below is condensed for UCLA.
Absence Management
| Summary | Date |
| Updated Post Doc parental earn codes to correctly reduce balances | 11/02/21 |
| Updated the employee class for 15 academic job codes to derive the correct absence management eligibility group. | 11/03/21 |
Cognos Reports
| Summary | Date |
| Updated the R-269 Earnings by Pay Period report to include the job title in place at the time the payment was made | 11/04/21 |
General Ledger
| Summary | Date |
| Resolved the direct retro issue causing UC_RETDSTUPT not to load FAU changes from the HP_RDIST_ERNDAT | 11/02/21 |
| Updated the system to prevent overlapping dates on award rows for unique POOL/DEPT combinations on the I-159 | 11/02/21 |
| When there are multiple paychecks on one salary cost transfer, updated the system to use high risk approval routing if some (not just all) of the paychecks are high risk | 11/02/21 |
PayPath
| Summary | Date |
| Resolved the issue causing retroactive PayPath transactions to copy and carry data forward from the previous row on retroactive compensation/pay rate changes | 11/02/21 |
Payroll & Compensation
| Summary | Date |
| Resolved the issue with the Regular Time Entry Inbound Error Log (I-181) causing the error message "Time file <> has been rejected, the file sent has already been processed" to be returned when the file loaded successfully | 11/02/21 |
| Added the “Cubicle” field to the Smart HR Templates. | 11/02/21 |
| Modified the UCPath Security Clearance table so the completion date is populated using the Section 2 Signature Date from the I-9 in Tracker. The E-Verify case closed date in tracker will now be used in UCPath as the date of E-Verify authorization. | 11/02/21 |
| Updated the system such that when a CWR exists within UCPath and then is hired as an employee, their new employee record triggers a message to the I-9 Tracker system to start their I-9 form | 11/02/21 |
| Fixed the issue causing mass hires (E-346) to fail when there are employees with an academic employee class with multiple components of pay are in a file along with rows that need job profile updates | 11/02/21 |
| Updated the mass hire process (E-346) to support multiple components of pay on concurrent hires | 11/02/21 |
| Updated the USAID Salary Cap Rate for grants and cooperative agreements to comply with the agency’s current guidance. | 11/04/21 |
UCPath
| Summary | Date |
| Added functionality enabling NRA employees to make state withholding updates via employee self service | 11/02/21 |
| Updated the error message in UCPath when an employee enters a special character in the FSA Pledge field | 11/04/21 |
Other Updates & Reminders:
- Open Enrollment:
- Open enrollment is now open through 5pm Friday, November 19, 2021
- Leverage the resources below to assist with any open enrollment questions
- Code Freeze: A code freeze will be in effect November 2 – December 31 to support the UCPath upgrade. There will be minimal changes and updates to UCPath during this timeframe to ensure a smooth implementation.
- Training: Navigate to UCPath > Help > Location Users to access recently updated training materials:
- Workforce Administration (WFAL260: Template Transactions – Part II):
- Simulation: Initiate Update Contingent Worker (No Position) Template Transaction
- Workforce Administration (WFAL250: Template Transactions – Part I):
- Simulation: Initiate Full Hire Template Transaction (Acad)
- Simulation: Initiate Full Hire Template Transaction (Staff)
- Job Aid: Template Transactions – Action Reason Codes and Descriptions - Added "CWR Data Update" Reason Code and Description
- Workforce Administration (WFAL260: Template Transactions – Part II):
Did you know:
UCPath works differently for future dated hires
- Employees with a future dated hire cannot use UCPath to set up direct deposit until their start date
- Future dated hires are not visible in Job Data until the hire date for locations that have security set up by departments/ORGS (row level security)
