UCPath Enhancements August 27, 2021

August 23-26

UCPath recently implemented the changes below. This information below is condensed for UCLA.

Summary	Date
Reactivated FFCRA earn codes (ESF, EFN, EPS, ESN) and corresponding dependent codes	08/26/21

Summary	Date
Updated the E034B program to allow for processing of "Leave Taken Earnings" reported in the current pay period	08/26/21

Summary	Date
Updated job code table & salary grade table (LACMP)	08/23/21
LAMED - update shift diff/on call table	08/24/21
Update HR worksite ID for Dept 3611 and Dept 2856	08/24/21

Two transactions are required for all inter-location transfers and some intra-location transfers

When an employee is transferring from one location business unit (BU) to another location (BU) – two transactions are required

Transactions Required
1. Termination from the releasing location using reason code “Inter-location (BU) Transfer”
2. Hire from the receiving location using the appropriate “Transfer-Inter BU, ________” with the same effective date as the termination

When an employee is transferring from one position to another position within the same or related business unit (campus and medical center)

Same EMPL Record: If the employee is keeping the same EMPL record - only one transaction is required
- Transaction Required
  1. The UC_TRANSFER (Intra-Business Unit Transfer- Staff Only or Intra-Business Unit Transfer- Academic Only) template is used to move the employee from one position to the other
Different EMPL Record: If the employee is transferring from one EMPL record to another EMPL record – two transactions are required
Examples:
- An employee is moving from EMPL record one to EMPL record two
- An employee is moving from an academic position to a staff position
- Transactions Required
  1. The receiving department submits a concurrent hire using the same effective date and the same reason code as the termination
  2. The releasing department submits a termination using reason code “Transfer – Intra Location”