What Happened?
The fiscal year-end funding rollover for UCPath took place from Friday, June 21 through Thursday, June 27, 2024, during which the FAUs associated with positions in UCPath (called “funding”) are copied from one fiscal year to the upcoming fiscal year.
The funding rollover process consisted of two blackout periods; one for Multiple Components of Pay (MCOP) positions and one for Non-MCOP positions*. During this time, GL initiators and GL approvers could not enter, update, submit, or approve funding transactions in UCPath.
|
POSITION TYPE |
FREEZE START |
FREEZE END |
|
MCOP |
Friday, June 21, 8:00 a.m. |
Monday, June 24, 12:00 p.m. |
|
Non-MCOP |
Monday, June 24, 12:00 p.m. |
Thursday, June 27, 12:00 p.m. |
Note: UCPath identified an issue with the FYE rollover process for non-MCOP position funding on 6/28/24 and users were asked to halt all funding transactions. UCPath implemented a fix and the issue was resolved on 6/30/24. Funding transactions may be submitted normally.
MCOP positions are funded from at least one contract or grant fund where the employee is paid more than the funds cap.
Non-MCOP positions refers to all other funding types.
Action Reminders
Complete Funding Transactions Before July Payroll
Before the transaction freeze started for each position type, departments were asked to ensure any necessary funding transactions were submitted and approved so funding would be copied correctly into the new fiscal year.
If funding for a position changed on 7/1/2024, and funding was not adjusted prior to rollover, departments can enter and approve the new funding with an effective date of 7/1/2024. This step must be completed before the first payroll in July 2024.
The deadlines to submit funding entries before the first payroll of July are:
- 7/11/24 for biweekly employees
- 7/26/24 for monthly employees
Review Failed Rollover List
To assist transactors with their funding review, the UCPath Center provided a list of funding entries for Non-MCOP Positions that are expected to fail the rollover process without your intervention and why. You may review the Non-MCOP Fiscal Year 2024 Funding Rollover List on Box.
If no action was taken prior to rollover, the rollover failed and future funding for these positions will be charged to your department suspense FAUs until a new funding entry is put in place. To prevent his, you may enter and approve new funding with an effective date of 7/1/2024 prior to the first payroll in July (see above).
For positions on this list where you did not want the funding to rollover, please review our Fiscal Year-End Funding Rollover knowledgebase article, which has an action guide for different scenarios.
Questions?
If you have any additional questions about this process, please open a case with us. On your request form, enter the following:
- Topics: General Ledger
- Category: General Inquiry General Ledger
- Subject: FYE Funding Rollover Process
