September 3-9
UCPath recently implemented the changes below. This information below is condensed for UCLA.
General Ledger
|
Summary |
Date |
|
Resolved the invalid error “work study award balance is zero” upon direct retro submission |
09/03/2021 |
| GL UCLA CBR Configuration for UNEX Instructors | 09/09/2021 |
PayPath
|
Summary |
Date |
|
Resolved the E-081 Mass PayPath issue causing job data rows to be added incorrectly when a comp rate code of UCWOS is used |
09/03/2021 |
Payroll & Compensation
|
Summary |
Date |
|
Resolved the Smart HR Template issue where the JED distribution type was incorrectly changing from "None" to "By Amount" with an incorrect aggregate comp rate |
09/03/2021 |
| Updated Dept 0930 name to Streisand Center | 09/03/2021 |
|
Implemented new primary job derivation logic. The new logic will ensure the primary job is derived correctly reducing manual overrides and ensuring more accurate benefit eligibility. This change will resolve several defects as well as improve performance in the nightly batch processing. |
09/05/2021 |
Reporting Instance
|
Summary |
Date |
|
Implemented new configuration tables to support the new chart of accounts |
09/09/2021 |
Did You Know?
FLSA status and payroll frequency (biweekly or monthly) must be aligned for all active paying jobs
- FLSA status is based on a holistic view of all jobs an employee has at UC
- FLSA status can be Exempt, Non-Exempt, Non-Exempt Alt Overtime or No FLSA Required (Used for CWR positions)
- Compensation frequency is used to calculate the compensation rate for pay and derive the Pay Group.
- Example: M- Monthly, H-Hourly, UC912 – UC9/12 AY
- Compensation frequency may differ, but the payroll frequency should be aligned when the Pay Group assignment is done
- Example:
- EMPL Record 0: Exempt FLSA and compensation frequency of “M”
- EMPL Record 1: Exempt FLSA and compensation frequency of “H”
- Payroll frequency alignment would be completed by requesting a “_MH” (Monthly Hourly) pay group override for EMPL Record 1 to pay all jobs monthly
- Example:
- Location Action Needed:
- Ensure alignment has been coordinated prior to submitting hire transactions
- If the new job requires an update to match the existing job, the position update should be processed before submitting the hire template
- If the existing job requires an update to match the new concurrent job, the update should be processed before submitting the hire template
- Monitor employees returning from leaves or short work breaks to ensure there are no conflicts
- Ensure alignment has been coordinated prior to submitting hire transactions
- Additional Resources:
Other Updates & Reminders
- The 2021 UCPath Production Processing Schedule has been updated with revised pay confirm and processing dates due to the UCPath upgrade. The following Run ID Schedules have been updated:
- 211211B2X
- 211231M0X
- 211225B1X
Navigate to UCPath > Quicklinks > Payroll Resources, and select Payroll Processing Schedules & Working Hours to access the schedule
Training
Navigate to UCPath > Help > Location Users to access recently updated training materials:
- Employee Self Service (POR112: Employee Actions: Benefits Information):
- Job Aid: Job Aid: Enroll an eligible Overaged Disabled Child (ODC)
- New job aid on how employees can enroll an overaged disabled child in UCPath
- Job Aid: Job Aid: Enroll an eligible Overaged Disabled Child (ODC)
- Workforce Administration (WFA110: WFA Overview):
- Job Aid: HR Primary Job Derivation Logic Workflow
- New job aid on how UCPath determines the HR Primary Job for employees with multiple appointments
- This job aid, produced by the UCPath Center, explains how UCPath derives the primary job if an employee has multiple Empl Records. The second page explains how to submit a request to UCPath Center to override an employee's automatically derived primary job.
- Job Aid: HR Primary Job Derivation Logic Workflow
