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UCPath Enhancements October 29, 2021

A UCLA Blue swatch

October 23-28

UCPath recently implemented the changes below. This information below is condensed for UCLA.

Absence Management

Summary

Date

Updated the configuration of the overmax PTO brackets for policy covered employees in accordance with the temporary extension announced in September.  Reference UCnet for additional details.

10/28/21

 

Benefits

Summary

Date

Updated benefit premiums to support open enrollment

10/22/21

Updated the geographic location table to support open enrollment

10/22/21

Updated the terms and conditions to support open enrollment

10/25/21

Updated open enrollment statements and email notifications

10/25/21

Updated verbiage in UCPath to support open enrollment

10/25/21

Updated the FSA and HSA Limit Updates for 2022

10/25/21

Updated system configuration to support open enrollment

10/25/21

Updated the OEM configuration to support open enrollment

10/25/21

Updated the Benefits Administration Start Date on the installation table in support of open enrollment

10/25/21

Opened benefit plans for open enrollment

10/25/21

Updated the migration report to support open enrollment

10/28/21

Updated the hyperlink to UCnet from UCPath

10/28/21

 

General Ledger

Summary

Date

Resolved the issue causing the PAYGL02 process to skip pay groups due to invalid combo codes

10/24/21

Resolved the issue causing the E-714 labor ledger process to run to success for Salary Cost Transfers

10/28/21

 

Payroll & Compensation

Summary

Date

Updated GL mapping for the OCA earn code to prevent delays in GL processing

10/23/21
Moved dept 4554 under subdiv 5440S 10/23/21
Added HR Worksite information for Dept 3098 10/25/21

Updated the PTP earn code to allow PTO payout for salaried employees

10/26/21

Established earn code T15 and corresponding dependent earn codes to support a 15% shift differential rate

10/27/21
Added contacts to I-182 distribution 10/27/21
Updated salary grade and job code table 10/28/21

 

Salesforce

Summary

Date

Replaced the targeted mass emails (TME) tool from Plative/SendGrid to Pardot/CRM

10/28/21

 

UCPath

Summary

Date

Implemented the October 2021 update to the payroll configuration codes in Quicklinks

10/25/21

Implemented a new benefit eForm combining the following PDF into one online form:

  • Health Benefits Enrollment Form for Newly Eligible Employees (FR.008)
  • Health Benefits Enrollment Form for Life Events (FR.065)
  • HSA, Life Insurance, Voluntary Disability and AD&D Change Form (FR.066)
  • Late Enrollment Request (FR.006)

 The new form can be used by employees eligible for staff/faculty benefit programs when self-service is not available.  Access the forms from UCPath > Forms Library > Access Forms > Benefits eForms: Submit New Form

10/25/21

Redesigned the off-cycle dashboard to display all off-cycle requests, not just those submitted via payroll request forms.  Additional improvements include:

  • Simplified status terminology
  • Improved filtering
  • A new “Request Type” column to indicate final pay, off-cycle or overpayment

The improved dashboard is available in QuickLinks. Reference the updated job aid in the Location Help Library for more details.

10/29/21

 

Other Updates & Reminders:

  • Cubicle Field: Effective November 2, 2021, the “Cubicle” field will be available on the Smart HR Templates. This will enable locations to capture employee location information at the time templates are submitted.
  • Open Enrollment:
  • Code Freeze: A code freeze will be in effect November 2 – December 31, 2021 to support the UCPath upgrade. There will be minimal changes and updates to UCPath during this timeframe to ensure a smooth implementation.
  • Training: Navigate to UCPath > Help > Location Users to access recently updated training materials: 
  • Employee Self Service (POR500: Enroll in Benefits Open Enrollment):
    • Job Aid: Guide to Enrolling in Benefits - Open Enrollment
      • Updated job aid on how to enroll in benefits during open enrollment
  • Benefits (Location Support for Benefits):
    • Job Aid: Manual and Automatic Triggered Communication
      • New job aid on UCPath benefit processes that trigger communication to the employee

 

Did You Know?

Retroactive changes have a significant impact on employee job and position data

 
  • Retroactive job changes will be placed in the correct sequence in the job data stack – and will update all subsequent rows which may change or remove data
  • Always use the Workforce Job Summary link to review existing job rows
  • If data corrections are required, submit an inquiry with the appropriate form (Positon Update or Job Data Update)
  • Resources