UCLA Central Resource Unit

Deadline for Payroll Adjustments: 10/18/2024

UCPC provides guidance on an annual basis for payroll adjustment requests that must be processed by the end of the current calendar year. A deadline for payroll adjustments is set to ensure timely processing of requests and meet year-end university and IRS deadlines.

The deadline to submit payroll adjustment requests, including overpayment adjustments, for the current calendar year is Friday, October 18, 2024. 

UCPath may not be able to process year-end requests that are received after this deadline within the current year. Please observe, the deadline for 2024 adjustments is approximately one month sooner than it was in 2023.

Payroll Adjustment Types

UCPC Overpayment Guidance

According to IRS guidelines, repayment of a payroll overpayment must occur in the same year as the overpayment to ensure that the employee’s earnings and taxes are correctly reflected on their W-2, which will be issued in January.

Please share the following important information with employees who have overpayments, as well as those responsible for submitting overpayment adjustment requests.

Important Deadlines:

• Overpayment adjustment requests:
  • Submit adjustment requests for overpayments that occurred between January 1 and October 1, 2024, no later than October 18, 2024.
  • UCPath will prioritize all overpayment adjustments received by October 18.
  • UCPath may not be able to process year-end requests that are received after this deadline within the current year.

Send adjustment requests via the UCPath self-service transaction “Overpayment Adjustment (E-078)” as soon as you identify any overpayment.

Additional Information

Notify employees with outstanding overpayments to arrange repayment as soon as possible.

How to Return Checks

Location teams or employees holding paychecks for pay that is not due must return them to UCPath immediately. Employees may return uncashed checks to UCPath via U.S. Mail along with a note indicating that the check is related to an overpayment. UCPath will reverse the returned check to ensure that the employee’s 2024 W-2 is correct.

Location teams may return checks to UCPath on behalf of employees via inquiry submission or via U.S. Mail:

Return checks via case submission:

• Submit an inquiry with the check attached
• Request to have the check reversed
• Include the phrase “Do not reissue” when submitting the inquiry 

Return Check via mail:

UCPath
14350-1 Meridian Pkwy
Riverside, CA 92518

Thank you,
UCPath
(855) 982-7284
Monday - Friday from 8:00 a.m. - 5:00 p.m.
ucpath.universityofcalifornia.edu