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Tracker I-9 Alert: October 2023 Release

A UCLA Blue swatch

What's New?

The Rome Release—October 2023 for Tracker I-9 features numerous enhancements to the form and dashboard, updated functionality, and fixed issues.

We strongly encourage users to review the Miratech Tracker I-9 Release Notes for full details about the update. Highlights from this deployment include:

Form Updates

  • Updated list of Acceptable Documents.
  • Field updates to Section 1, 2*, 3*.
The UC is not participating in the new alternative procedure for document inspection. Disregard the new checkbox indicated on the Onsite I-9 Form in Section 2 and Section 3 for the DHS-authorized alternative procedure. This update is not reflected in the Remote I-9 Form Workflows.

Dashboard Enhancements

New Employee Search button (previously Resources), relabeling of dashboard buttons, color-coded legend for tracking status of I-9 Tasks. You may need to clear your browser’s cache to refresh the Tracker Dashboard.

Reporting Updates

New alphabetic sort order and new sort filters for I-9 Record Summary List View report.

Fixed Issues

Implemented solutions for Form I-9, E-Verify, Dashboard, API, and Flat File technical errors.

Document Verification Reminders

DHS-Authorized Alterative Procedure Checkbox

Do not use the new DHS-authorized alternative procedure checkbox when completing Section 2 or 3 in Form I-9.

Complete Document Verification in Person

Section 2 Certification and Section 3 Reverification, must be completed based on the original documents provided in person to the department representative or authorized agent on the date the form is signed. The remote/Zoom process should not be utilized to view documents in order to complete the I-9 form.

Update for Document Attachments

Document attachments are no longer required unless the employee needs to be E-Verified. The E-Verify process is only required for UCLA employees paid on a fund that requires E-Verify. A CRU DocuSign case must be created for document submission for the E-Verify process.

Need Some Support?

Thank you for your patience as we work to align Tracker I-9 training materials with the Rome Release updates. We will notify you when our resources have been revised.

If you have questions about this deployment, please:

  • Attend Office Hours: The UCLA Tracker Administrator holds office hours on Wednesdays from 2:00 p.m. to 3:00 p.m. Please access the link for information about the next session on November 1, 2023.
  • Open a case