When initiating off-cycle pay requests (E-078) in late June for bi-weekly employees, the Pay End Date may erroneously populate with 6/21/24. In these cases, the protocol below should be followed to prevent discrepancies in wages captured for the employee.
Note: If the Pay End Date populates with 7/6/24, you don't need to follow the protocol below and may proceed with the off-cycle pay request as usual.
- Enter 06/09/24 in the Earnings Begin field and 06/22/24 in the Earnings End field of the off-cycle request. You don't need to change the Pay End Date (06/21/24).
- If the employee has earnings beyond the Earnings End date (on 6/22), in the comments section, provide the total earnings for the pay period.
- Example: "Employee is due (insert hours) hours of pay for 06/09/24 to 06/22/24."
- If the employee had no earnings on 6/22, you don't need to enter a comment.
Please view an example of this protocol below, where the Pay End Date erroneously populated with 6/21/24. This required changing the Earnings Begin and Earning End dates.
In this example, a comment with total earnings for the month was also required because the employee had earnings beyond the Earnings End date on 6/22.
If you have any questions, concerns, or need additional information, please directly contact the UCPath Center.
Thank You,
UCPath
(855) 982-7284
Monday - Friday from 8:00 a.m. - 5:00 p.m.
ucpath.universityofcalifornia.edu
