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CRU Newsletter | Volume 3 Issue 31

UCLA Pauley Pavilion

At A Glance

Missed an issue? Prior newsletter issues of Volume 3 are on our website.

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Announcements


PayPath Lockdown

BW: Mar 22-25 | MO: Mar 23-29

To avoid delays in payroll processing, UCPath Center will limit system functionality on specific pages during payroll processing from Tuesday, March 22, 5PM, through Tuesday, March 29, 6AM.


Resources

Job Record End Date Monitoring

Quarterly Reminder - March 2022

As of March 13, there are over 2,000 UCLA employee records with an “Expected Job End Date” on March 31, 2022. Monitor and ensure your department's records are up to date to avoid unintended job terminations or overpayments.
Read more

UCPath Job Code - 4 to 6 characters

Currently, the UCPath system uses six-digit Job Codes with two leading zeroes. The UCPath Center will start utilizing these leading zeroes at the end of the 2022 calendar year. 

Since pre-UCPath Job Codes were only four characters, we are currently working with specialized stakeholders to identify any downstream system complications that may arise from this transition. If you think this will impact your current processes or have questions, please contact the project team by March 31.

Calendar

Key dates and deadlines (subject to change):

DATE TOPIC
Mar 16, 9:00 a.m. - 1:00 p.m. Academic Personnel Policy & Procedures for UCPath (APO)
Mar 22, 10:00 a.m. Mass Pay files deadline for BW pay period ending 3/19/2022
Mar 22, 10:00 a.m. Mass Pay files deadline for MO pay period ending 3/31/2022
Mar 22, 5:00 p.m. - Mar 25, 6:00 a.m. UCPath Lockdown for BW PayPath transactions
Mar 23, 8:30 a.m. - 4:30 p.m. WFA Staff Policy & Procedures (CHR)
Mar 23, 5:00 p.m. Deadline to review and update monthly employee records with Job Record End Date: March 31, 2022
Mar 23, 5:00 p.m. - Mar 29, 6:00 a.m. UCPath Lockdown for MO PayPath transactions
Mar 24 UCPath processing BW Pay Confirm
Mar 24, 8:30 a.m. - 12:00 p.m. WFA Staff Policy & Procedures - Compensation (CHR)
Mar 25 Cesar Chavez Holiday | CRU/UCLA Payroll Partner Office closed to observe the university holiday
Mar 28 UCPath processing MO Pay Confirm
Mar 30, 5:00 p.m. Deadline to review and update biweekly employee records with Job Record End Date: March 31, 2022
Mar 31 Deadline to submit feedback regarding UCPath Job Code moving from 4 to 6 characters

UCPath General Ledger and Funding News


Direct Retro Processing Schedule 2021-2022

UCPath recently updated the Direct Retro Processing Schedule. This schedule outlines when direct retros must be approved in order to be picked up and posted to the Labor Ledger. It also identifies when you can expect to see the approved direct retros in the Labor Ledger and, subsequently, in the General Ledger.


July 2021 through June 2022 dates are now available in this knowledge base article.

In Case You Missed It

UCPath GL Resource Page

Payroll & HR News

UCPath Changes and Enhancements Mar 4-10, 2022

  • The UCPath Center (UCPC) acknowledges there is a backlog and is working diligently to reduce it. The UCPC automated case reply is being updated to reflect the high volume and potential for delays.

Learn more about recent enhancements to UCPath and UCPath Online in this article on our website.

WFA Staff Policy & Procedures (CHR)

Mar 23, 8:30 am - 4:30 pm

As initiators and approvers it is important that the data you enter on employees' records in UCPath is accurate and in conformance with UC Policies, Procedures, and applicable State Laws. This course will include information regarding Staff Programs and Employee Groups.

Register for WFA Staff Policy & Procedures: 3/23/2022, 8:30 am - 4:30 pm

WFA Staff Policy & Procedures - Compensation (CHR)

Mar 24, 8:30 am - 12:00 pm

This course provides an overview of the Staff Policies, Procedures and Practices as it relates to compensation. Touching on key concepts, it will help UCPath Preparers/Submitters and other HR professionals better understand guidelines for processing transactions.

Enroll in WFA Staff Policy & Procedures - Compensation: 3/24/2022, 8:30 am - 12:00 pm

In Case You Missed It

UCPath Center News


Request to Update Your Address

On March 3, the UCPath Center requested that 29 UCLA Campus employees and 10 UCLA Medical Center employees update personal information to satisfy a UC Health Benefit vendor requirement.
Read more

UCPath Online Demonstrations 

The UCPath Center offers UCPath online demonstrations to show how employees can use the portal for a variety of Employee Self-Service (ESS) tasks every Thursday from 2pm to 3pm (excluding university holidays).
Read more

In Case You Missed It

CRU News

Cesar Chavez Holiday | CRU Office Closed Mar 25

On Friday, March 25, 2022, your CRU/UCLA Payroll Partner Office will close to observe the university holiday.


Need a reminder?

Newsletter Publication: Biweekly

Your Payroll Partner is always striving to meet your evolving needs. As a reminder, we have transitioned our newsletter to a biweekly frequency.

  • Our next issue will be released on Monday, March 28.

We continue to provide up-to-the-minute UCPath updates via 1) our website news page and 2) targeted email messages. If you don't currently receive all of our alerts, update your preferences on our subscription page -- remember to check all interests that apply!

In Case You Missed It