July 2021
Read more about the upcoming PayPath Lockout Technical Solution effective July 27.
At A Glance
- Announcements
- PayPath Blackout - MO: July 23-28 | BW: July 27-30
- Approve Additional Pay for Summer Session Teaching Assignments by July 20
- Thank You for Attending PFCB Workshops
- Calendar
- UCPath General Ledger & Funding News
- Payroll & HR News
- UCPath Enhancements July 16, 2021
- Reminder Upcoming Change to Prevent Transactions During Payroll | FAQ
- UCPath Center News
- RESOLVED: UCPath Help Site is Down
- CRU News
- UPDATED: Top UCPath Defects, Limitations, and Change Requests for UCLA
Missed an issue? Prior newsletter issues are on our website.
Announcements
PayPath Blackout
Monthly: July 23-28 | Biweekly: July 27-30
To avoid delays in payroll processing, please do not approve PayPath transactions Friday, July 23, 5PM through Friday, July 30, 6AM. For details, please see 2021 UCPath Production Processing Schedule.
- Avoid Key Transactions During Payroll Processing
- Effective July 27: Upcoming Change to Prevent Transactions During Payroll
Summer Session Teaching Payroll Processing Reminder
As a reminder, the deadline for approving Additional Pay transactions for Summer Session Teaching assignments is Tuesday, July 20 by 3:00 PM.
Refer to the following resources for assistance in setting up these payments in UCPath:
- Summer Sessions Planning website
- Summer Sessions Teaching Training Guide (Revised July 12)
- Summer Sessions Teaching Training Video
Thank You for Attending PFCB Workshops
Over 250 people participated in PFCB workshops. Thanks to all who attended and our partner offices CHR, APO, and HHR that helped facilitate the sessions. Laura Baker: your efforts and engagement were key to our success.
Reference materials and a recording of the workshop will be available on our website in the coming weeks.
Calendar
Key dates and deadlines (subject to change):
| DATE | TOPIC |
| Jul 19, 1:00 p.m. - 2:00 p.m. | Pay for Family Care & Bonding (PFCB) Workshop |
| Jul 22, 10:00 a.m. | Mass Pay files deadline for MO pay period ending 7/31/2021 |
| Jul 23, 5:00 p.m. - Jul 28, 6:00 a.m. | Do not approve MO PayPath transactions |
| Jul 27 | UCPath processing MO Pay Confirm |
| Jul 27, 10:00 a.m. | Mass Pay files deadline for BW pay period ending 7/24/2021 |
| Jul 27, 5:00 p.m. - Jul 30, 6:00 a.m. | Do not approve BW PayPath transactions |
| Jul 29 | UCPath processing BW Pay Confirm |
UCPath General Ledger & Funding News
In Case You Missed It
- Adding and Removing Budget Distribution for the Staffing Roster Job Aid
- BCT Process Change
- Fiscal Year-End Funding Rollover Process in UCPath
- GL Payroll Reconciliation Tool | Demo Recording
- Mass Funding Upload at UCLA (Non-MCOP) Training Guide
CRU's UCPath General Ledger Resource Page
Payroll & HR News
UCPath Changes and Enhancements July 12, 2021 - July 15, 2021
Find out about recent enhancements to UCPath and UCPath Online.
Read more
Upcoming Change to Prevent Transactions During Payroll
We received an update from UCPath Center regarding the PayPath Lockdown Technical Solution that will be implemented effective July 27, 2021. Review the FAQ and get prepared for this systemic change.
Read more
In Case You Missed It
- Completing/Canceling a Foreign Source Income Statement
- DHS Remote Document Inspection Policy Extended to August 31, 2021
- Electronic Upload of Employee Verification Documents for Tracker I-9
- Summer Sessions Teaching Training Guide
- UCPath Job Aid: Postdoc Job Setup - Payroll Components
CRU Payroll Processing Calendar Resources
UCPath Center News
RESOLVED: UCPath Help Site is Down
On 7/16/2021, the UCPath Center notified us of a temporary issue with SharePoint was subsequently resolved. The UCPath Help site is now functioning as designed. As a reminder, clearing your web browser cache will help provide a better user experience.
UCPath Online Demonstrations
The UCPath Center offers UCPath online demonstrations to show how employees can use the portal for a variety of Employee Self-Service (ESS) tasks every Thursday from 2pm to 3pm (excluding university holidays.)
Read more
In Case You Missed It
- UCPath Phone Service: 8 a.m. to 5 p.m., Monday through Friday, excluding UC holidays
- Chat with UCPath Center 8 a.m. to 6 p.m. | 9 self-service topics
- Corrections to Defined Contribution Plan Contributions
- Take Charge of Your Benefits on UCPath Online
- Try the UCPath Appointment Feature appointments available Monday through Friday, 8 a.m. to 4 p.m.
CRU News
Top UCPath Defects, Limitations, and Change Requests for UCLA
Recently, we updated the list of the top known defects and change requests in UCPath that impact UCLA and UCLA Medical Center. See this month's highlights below:
Workforce Administration (WFA) & Payroll
- Defect: Changes to Position Data do not update Job Data when the Effective Date used is the current date
- Change Request: End Additional Pay when associated job terminates
UCPath General Ledger (GL) & Funding
- Resolved: Add EARN Code RFA to the list of direct retro eligible earnings in the E-713 Extension Field Configuration
Full issue descriptions, potential workarounds, and closure details are available in this article on our website.
In Case You Missed It
- AYSO: Password Reset | 2021 Maintenance Schedule
- CRU COVID-19 Resource Center
- Summer Sessions Teaching: Training Guide | Video
- Tracker I-9 resource page
- UCPath PUM Upgrade Project - June Update
