At A Glance
- Announcements
- BW PayPath Lockdown: Dec 14-17
- Important Changes to UCLA Payroll Processing Deadlines for December 2021
- Central Resource Unit (CRU) 2021 Holiday Hours
- Calendar
- UCPath General Ledger & Funding News
- UCPath PUM Update Complete
- Payroll & HR News
- UCPath Enhancements December 10, 2021
- Reminder Job Record End Date Monitoring
- UCPath Center News
- UCPC Holiday Hours: open weekdays 8am-5pm
- CRU News
- 2022 CRU Pay Processing Calendar
Missed an issue? Prior newsletter issues of Volume 3 are on our brand-new website.
Announcements
BW PayPath Lockdown: December 14-17
To avoid delays in payroll processing, UCPath Center will limit system functionality on specific pages during payroll processing from Tuesday, December 14, 5PM, through Friday, December 17, 6AM.
- Refer to the UCPath Production Processing Schedule for start and stop times of the Pay Confirm.
Important Changes to UCLA Payroll Processing Deadlines for December 2021
To accommodate the holiday campus closure, we have updated our mass pay file deadlines for the last two December 2021 pay periods. The new deadline is Friday, December 17.
- Please review the information in the article on our website to ensure that your files are submitted by the deadlines and that your employees are paid on time.
December 2021 Mass Pay File Deadlines Changes
Assistance available during the Winter Holiday period: December 18 - January 2
Central Resource Unit (CRU) 2021 Holiday Hours
CRU/UCLA Payroll Partner office will have limited operations and services December 20-22 and December 27-29 while UCLA observes Winter Holiday Closure December 18, 2021 - January 2, 2022.
Read more
UCPath Center (UCPC) Holiday Hours
The UCPath Center will be open on all weekdays throughout the 2021 winter curtailment period. The UCPC office will only be closed on holiday dates: December 25 and January 1.
Log in to UCPath online and select "Ask UCPath Center" to submit an online inquiry. Call the UCPath Center at (855) 982‐7284 from 8:00 am to 5:00 pm (PT), Monday through Friday
Calendar
Key dates and deadlines (subject to change):
| DATE | TOPIC |
| Dec 14, 10:00 a.m. | Mass Pay files deadline for BW pay period ending 12/11/2021 |
| Dec 14, 5:00 p.m. - Dec 17, 6:00 a.m. | UCPath Lockdown for BW PayPath transactions |
| Dec 16 | UCPath processing BW Pay Confirm |
| Dec 17, 12:00 p.m. | Mass Pay files deadline for BW pay period ending 12/25/2021 |
| Dec 17, 12:00 p.m. | Mass Pay files deadline for MO pay period ending 12/31/2021 |
| Dec 17, 3:00 p.m. | Mass Pay files Error report corrections deadline for BW pay period ending 12/25/2021 & MO pay period ending 12/31/2021 |
| Dec 18 - Jan 2 | UCLA observes 2021-22 Winter Holiday Closure |
| Dec 27, 5:00 p.m. - Dec 30, 6:00 a.m. | UCPath Lockdown for BW & MO PayPath transactions |
| Dec 28 | UCPath processing MO Pay Confirm |
| Dec 29 | UCPath processing BW Pay Confirm |
| Dec 31 | Deadline for employees to repay net amount of overpayments |
UCPath General Ledger & Funding News
UCPath PUM Update Complete
UCPath PeopleSoft Update Manager (PUM) update was completed successfully over the weekend. Please clear your browser cache and then log into UCPath to verify expected functionality.
- If you experience any difficulty, please report the issue to UCPath Center immediately.
Note: Don't Forget to read these Important Tips for UCPath Upgrade.
In Case You Missed It
- Direct Retro Processing Schedule 2021-2022
- Mass Funding Upload at UCLA (Non-MCOP) Training Guide
- UCPath Alert: Payroll & HR News
UCPath Changes and Enhancements December 3-9, 2021
Paycheck Reminders:- Employees enrolled for medical coverage will notice January 2022 benefit premium deductions starting with the Dec. 8, 2021, paychecks if paid bi-weekly, and with the Jan. 3, 2022, paychecks if paid monthly.
- Account-based plans, such as flexible spending accounts (FSAs) and health savings accounts (HSAs) are not collected in advance so these contributions will begin with Jan. 5, 2022, paychecks for employees paid bi-weekly and Feb. 1, 2022, paychecks for employees paid monthly.
- Check out the article on UCnet for more details
Find out more about recent enhancements to UCPath and UCPath Online in this article on our website.
Job Record End Date Monitoring: Quarterly Reminder
As of December 13, there were more than 17,000 jobs with an end date of December 31, 2021. In order to avoid unintended job terminations, we recommend to do the following by December 16:
- Run the “Jobs with Approaching End Dates” CDW report (CDW navigation: Team Content > UCPath CDW > Workforce Administration > Jobs with Approaching End Dates Report).
- Review the pulled records to ensure the December 31, 2021, Expected Job Record End Dates are correct.
- If errors are identified, initiate the appropriate transaction(s) to update the records (see “Job Record End Date Monitoring” article for instructions).
In Case You Missed It
- 2022 UCPath Production Processing Schedule
- Changing Jobs within UC
- UCPath Job Aid: Off-Cycle Dashboard
- UCPath Online for Former Employees
Payroll Processing Countdown Clock
UCPath Center News
UCPath Center (UCPC) Holiday Hours
The UCPath Center will be open on all weekdays throughout the 2021 winter curtailment period. The UCPC office will only be closed on holiday dates: December 25 and January 1.
Special Year End Reminders for All Employees
Review with Employees ASAP
- Outdated Personal Email and Home Addresses in UCPath
- Dependent Information
- 1042-S Tax Forms
- W-2 Information
- Federal and State Earned Income Tax Credit (EITC)
- Claiming Exemption from Withholding
Here are some important job aids that are available on the UCPath Self-Help site:
UCPath Online DemonstrationsThe UCPath Center offers UCPath online demonstrations to show how employees can use the portal for a variety of Employee Self-Service (ESS) tasks every Thursday from 2pm to 3pm (excluding university holidays.)
Read moreIn Case You Missed It
- UCPath Phone Service: 8 a.m. to 5 p.m., Monday through Friday, excluding UC holidays
- Chat with UCPath Center 8 a.m. to 6 p.m. | 9 self-service topics
- Family Member Eligibility Verification - Notice of Unverified Dependents
- UCPath Appointment Feature appointments available Monday through Friday, 8 a.m. to 4 p.m
CRU News
2022 CRU Pay Processing Calendar
Last week, we published the 2022 CRU Pay Processing Calendar. Please refer to this calendar for deadlines to submit time and attendance and mass files to CRU. Files will be processed by CRU to meet the UCPC deadlines.
2022 CRU Pay Processing Calendar
In Case You Missed It
