July 2021
At A Glance
- Announcements
- Calendar
- UCPath General Ledger & Funding News
- Payroll & HR News
- UCPath Enhancements July 9, 2021
- REVISED Training Guide – Summer Sessions Teaching
- UCPath Center News
- Corrections to Defined Contribution Plan Contributions
- CRU News
- Upcoming I-9 Processing Procedures Class: July 14-15
- Complete eLearning Courses by July 16
Missed an issue? Prior newsletter issues are on our website.
Announcements
Biweekly PayPath Blackout: July 13 - July 16
To avoid delays in payroll processing, please do not approve BW PayPath transactions Tuesday, July 13, 5PM through Friday, July 16, 6AM. For details, please see 2021 UCPath Production Processing Schedule.
Upcoming Change to Prevent Transactions During Payroll
We received an update from UCPath Center regarding the PayPath Lockdown Technical Solution that will be implemented effective July 27, 2021. Please note the newly published FAQ.
Read more
Summer Session Teaching Payroll Processing Reminder
As a reminder, the deadline for approving Additional Pay transactions for Summer Session Teaching assignments is Tuesday, July 20 by 3:00 PM.
Refer to the following resources for assistance in setting up these payments in UCPath:
- Summer Sessions Planning website
- Summer Sessions Teaching Training Guide (Revised July 12)
- Summer Sessions Teaching Training Video
PFCB Workshop Registration Now Available!
CRU is partnering with UCLA Central Offices (CHR, APO, and HHR) to offer PFCB workshops designed with you in mind! These workshops will give you a high-level overview of PFCB and how to transact PFCB within UCPath for your respective employee populations. Please use the following links to enroll in your preferred session:
Enroll in PFCB Workshop # 1: Thursday, July 15, from 3:00 PM to 4:00 PM
Enroll in PFCB Workshop # 2: Monday, July 19, from 1:00 PM to 2:00 PM
Calendar
Key dates and deadlines (subject to change):
DATE | TOPIC |
Jul 13, 10:00 a.m. | Mass Pay files deadline for BW pay period ending 7/10/2021 |
Jul 13, 5:00 p.m. - Jul 16, 6:00 a.m. | Do not approve BW PayPath transactions |
Jul 15 | UCPath processing BW Pay Confirm |
Jul 14, 8:30 a.m. - 4:00 p.m. | I-9 Processing Procedures Class: Part 1 |
Jul 15, 8:30 a.m. - 4:00 p.m. | I-9 Processing Procedures Class: Part 2 |
Jul 15, 3:00 p.m. - 4:00 p.m. | Pay for Family Care & Bonding (PFCB) Workshop |
Jul 19, 1:00 p.m. - 2:00 p.m. | Pay for Family Care & Bonding (PFCB) Workshop |
Jul 22, 10:00 a.m. | Mass Pay files deadline for MO pay period ending 7/31/2021 |
Jul 23, 5:00 p.m. - Jul 28, 6:00 a.m. | Do not approve MO PayPath transactions |
Jul 27 | UCPath processing MO Pay Confirm |
UCPath General Ledger & Funding News
In Case You Missed It
- Adding and Removing Budget Distribution for the Staffing Roster Job Aid
- BCT Process Change
- Fiscal Year-End Funding Rollover Process in UCPath
- FYE 2021 Payroll Deadlines
- GL Payroll Reconciliation Tool | Demo Recording
- Mass Funding Upload at UCLA (Non-MCOP) Training Guide
CRU's UCPath General Ledger Resource Page
Payroll & HR News
UCPath Changes and Enhancements July 2, 2021 - July 8, 2021
Find out about recent enhancements to UCPath and UCPath Online.
Read more
Did You Know?
HR Smart Templates do not have global (non-US) address logic
- This means global addresses may not map over correctly from HR Smart Templates to UCPath
- When working with employees with a global address, we recommend asking the employee to log into UCPath to verify and update their address if necessary
Training Guide – Summer Sessions Teaching
Recently, we updated the document that outlines the procedures for entering data in UCPath related to Summer Session. We added section with instructions in the event the additional payment transaction is not submitted and approved by the payroll processing deadline or the employee is not paid the correct amount.
Read more
In Case You Missed It
- Completing/Canceling a Foreign Source Income Statement
- Composite Benefit Rate Assessment
- DHS Remote Document Inspection Policy Extended to August 31, 2021
- Electronic Upload of Employee Verification Documents for Tracker I-9
- New PFCB Resources now available
- PayPath Lockdown Technical Solution
- UCPath Job Aid: Postdoc Job Setup - Payroll Components
CRU Payroll Processing Calendar Resources
UCPath Center News
Corrections to Defined Contribution Plan Contributions
On 7/7/2021, UCPath Center sent the following notice to 48 employees regarding historical under-contributions the following retirement plans:
- DC Savings Choice (31 Employees)
- DC Supplement (17 Employees)
UCPath Online Demonstrations
The UCPath Center offers UCPath online demonstrations to show how employees can use the portal for a variety of Employee Self-Service (ESS) tasks every Thursday from 2pm to 3pm (excluding university holidays.)
Read more
In Case You Missed It
- UCPath Phone Service: 8 a.m. to 5 p.m., Monday through Friday, excluding UC holidays
- Chat with UCPath Center 8 a.m. to 6 p.m. | 9 self-service topics
- Request to Update Your Address
- Take Charge of Your Benefits on UCPath Online
- Try the UCPath Appointment Feature appointments available Monday through Friday, 8 a.m. to 4 p.m.
CRU News
Upcoming I-9 Processing Procedures Class: July 14-15
As a reminder, we offer an I-9 Processing Procedures class to help users understand the procedures for completing the U.S. Citizenship & Immigration Services Employment Eligibility Verification (I-9 Form). This class is valuable to employees with new responsibilities in this area, and it can be used as a refresher for veterans as well.
While online registration has closed, there are still spaces left in this class. If you would like to register for the course, please send an email to CRU-training@finance.ucla.edu by Tuesday, July 13, 12pm PDT.
Complete eLearning Courses by July 16
The CRU Training Team is working on updating elearning course content in the LMS (UC Learning Center).
If you are enrolled and actively completing any of the these 8 UCPath ecourses listed in the UC Learning Center, please complete the course on or before July 16, 2021. Starting on July 17, 2021, the CRU Training Team will be removing existing versions of these courses from the UC Learning Center LMS.
Read more