Skip to Main Content

CRU Newsletter | Volume 3 Issue 16

John Wooden Statue

At A Glance

Missed an issue? Prior newsletter issues of Volume 3 are on our brand-new website.

Subscribe to CRU Newsletter

Announcements


PayPath Lockdown

Biweekly: October 19-22 | Monthly: October 22-27

To avoid delays in payroll processing, UCPath Center will limit system functionality on specific pages during payroll processing from Tuesday, October 19, 5PM, through Wednesday, October 27, 6AM.

Refer to the UCPath Production Processing Schedule for start and stop times of the Pay Confirm.

Need a Reminder? 

UC Open Enrollment Begins October 28!

Get Prepared. Register for an Open Enrollment Webinar Today.

Learn more about your 2022 Open Enrollment choices this year. All UCLA employees are encouraged to participate in a one-hour interactive webinar hosted by the UCPath Center.


Upon registering, UCPC will receive a confirmation email with the webinar details.

For more information, please contact UCPath Center at: ucpath@universityofcalifornia.edu.


Meet ALEX!

For the 2021 Open Enrollment period, there is a new virtual guide to help you understand all benefit options. To effectively use this new benefits support tool "ALEX," you must identify your Benefits eligibility of Full, Mid-level, or Core benefit in UCPath. We expect that UCOP will provide more details when Open Enrollment begins next week.

In the interim, learn more in this article on UCnet | ¡Conozca a ALEX! (Ver en español).

2021 Year-end Overpayment Recovery Deadline Approaching

Find out important information about the November 19, 2021 deadline to submit adjustment requests to UCPath Center for any overpayments that occurred in 2021.
Read more

I-9 Processing Procedures Training

October 26-27, 9:00 a.m. - 4:00 p.m.

As a reminder, we offer an I-9 Processing Procedures class to help users understand the procedures for completing the U.S. Citizenship & Immigration Services Employment Eligibility Verification (I-9 Form). This class is valuable to employees with new responsibilities in this area, and it can be used as a refresher for veterans as well. 

Register for I-9 Processing Procedures Class: October 26-27, 9:00 a.m. - 4:00 p.m.

Calendar

Key dates and deadlines (subject to change):

DATE TOPIC
Oct 19, 10:00 a.m. Mass Pay files deadline for BW pay period ending 10/16/2021
Oct 19, 5:00 p.m. - Oct 22, 6:00 a.m. UCPath Lockdown for BW PayPath transactions
Oct 20, 2:00 p.m. - 4:00 p.m. Academic Apprentice Personnel Policy Training hosted by Grad Division
Oct 21 UCPath processing BW Pay Confirm
Oct 21, 10:00 a.m. Mass Pay files deadline for MO pay period ending 10/31/2021
Oct 21, 8:30 a.m. - 4:30 p.m WFA Staff Policy & Procedures hosted by CHR
Oct 22, 9:00 a.m. - 12:00 p.m. WFA Staff Policy & Procedures – Compensation hosted by CHR
Oct 22, 5:00 p.m. - Oct 27, 6:00 a.m. UCPath Lockdown for MO PayPath transactions
Oct 26 UCPath processing MO Pay Confirm
Oct 26, 9:00 a.m. - 4:00 p.m. I-9 Processing Procedures Class: Part 1
Oct 27, 9:00 a.m. - 4:00 p.m. I-9 Processing Procedures Class: Part 2
Oct 28, 8:00 a.m. - Nov 19, 5:00 p.m. UC Open Enrollment for Health and Welfare Benefits
Nov 17, 9:00 a.m. - 1:00 p.m. Academic Personnel Policy & Procedures for UCPath hosted by APO
Nov 19 Deadline to submit adjustment requests to UCPath Center for overpayments

UCPath General Ledger & Funding News

In Case You Missed It

UCPath GL Resource Page on CRU website

Payroll & HR News

UCPath Changes and Enhancements October 8-14, 2021

Find out about recent enhancements to UCPath and UCPath Online.
Read more

Off-Cycle Dashboard

Over the weekend, the off-cycle dashboard updates were successfully migrated to production in UCPath. UCPC has completed the initial validations and here is a high-level summary of the updates.  

  • Interface Files: Separate tab on the dashboard to display data from time and flat dollar files (I-618 and I-181), including earning details
  • Updated transaction status for E078 transactions
  • Request type column to indicate final pay, off-cycle or overpayment

New Job Aid Now Available!

On 10/15/2021, UCPath Center published a new Off-Cycle Dashboard Job Aid which covers the new E078 and Interface File functionality. You can view the job aid on the UCPath Help site.

Verification of Employment Update

Recently, the Department of Education (DOE) announced an overhaul to the Public Service Loan Forgiveness Program. As a result, UCPath is experiencing an increase in case volume for verification of employment requests.

  • The UCPath Center is still completing these requests within the designated Service Target of 5 business days.
  • Verifiers may continue to call UCPath to complete verbal verifications for final loan closures on the employees information such as: start date, position, title and/or employment status.
    • Additional information will require the verifier to submit a case to UCPath

In Case You Missed It

Payroll Processing Countdown Clock

UCPath Center News

2022 Open Enrollment Dates

This year’s open enrollment period will start Thursday, Oct. 28, at 8 a.m. and end Friday, Nov. 19, at 5 p.m. Historically, that’s a change from our usual Open Enrollment deadline of the Tuesday before Thanksgiving.

  • UCPath will host open enrollment webinars starting at the end of October into November. 
  • For more information on 2022 Open enrollment, please see this article on UCnet.

UCPath Online Demonstrations 

The UCPath Center offers UCPath online demonstrations to show how employees can use the portal for a variety of Employee Self-Service (ESS) tasks every Thursday from 2pm to 3pm (excluding university holidays.)
Read more

In Case You Missed It

CRU News

Updating Section 3 following Remote Inspection

The CRU Training Team has published 2 new resources to help users understand the procedures for updating the Form I-9 Section 3 in Tracker for employees who were onboarded using remote document verification.


Job aid

On 10/18/2021, we published a new Tracker I-9 job aid on Box. This document reviews the following topics:

  • Required In-Person Inspection following DHS Remote Inspection
  • UCLA Department Inspects Documents and Updates Section 3
  • Authorized Agent Completes Section 2 Amendment
    • Authorized Agent Overview
    • Sending Section 2 Amendment Request to Authorized Agent for Document Inspection

Special note for Mednet Users

Box integration is seamless for most department initiators and approvers. However, @mednet.ucla.edu domain users may need to take additional steps to access content. Please see this UCLA Health Information Technology Service Portal knowledge base article: Box: Effectively Collaborating with UCLA Campus.

Updating Section 3 following Remote Inspection Job Aid

Training Video

On 10/15/2021, we published a new Training video on YouTube. See links to the highlighted sections below:

  • 00:00 - Intro & DHS Flexibility Refresher
  • 07:55 - UCLA Department Updates Section 3
  • 11:00 - Authorized Agent Completes New Section 3
  • 13:03 - Authorized Agent Completes Remote Section 2 Amendment
  • 18:20 - How to Create a Case with CRU/UCLA Payroll Partner

Updating Section 3 following Remote Inspection Training Video

In Case You Missed It