At A Glance
- Announcements
- BW PayPath Lockdown: Oct 5-8
- UCPath Notice: 2022 Open Enrollment Dates | Oct 28, 8:00 a.m. - Nov 19, 5:00 p.m.
- Fall I-9 Summit Resources Now Available
- Calendar
- UCPath General Ledger & Funding News
- UPDATED Direct Retro Processing Schedule 2021-2022
- Payroll & HR News
- UCPath Enhancements October 1, 2021
- Continuation of Documentation for TPS Beneficiaries for 6 Countries Extended Thru Dec 2022
- HR Primary Job - Update 9/30
- UCPath PUM Upgrade Project SIT Update
- UCPath Center News
- CRU News
- Website Spotlight: Glossary
Missed an issue? Prior newsletter issues of Volume 3 are on our website.
Announcements
Biweekly PayPath Lockdown: October 5-8
To avoid delays in payroll processing, UCPath Center will limit system functionality on specific pages during payroll processing from Tuesday, October 5, 5PM, through Friday, October 8, 6AM.
Refer to the UCPath Production Processing Schedule for start and stop times of the Pay Confirm.
Need a Reminder?
UCPath Notice: 2022 Open Enrollment Dates
This year’s open enrollment period will start Thursday, Oct. 28, at 8 a.m. and end Friday, Nov. 19, at 5 p.m. Historically, that’s a change from our usual Open Enrollment deadline of the Tuesday before Thanksgiving.
- UCPath will host open enrollment webinars starting at the end of October into November.
- For more information on 2022 Open enrollment, please see this article on UCnet.
Fall I-9 Summit
On 9/21/2021, over 150 people attended our Fall I-9 webinar. This forum helped transactors prepare for the return to campus and understand how the resumption of in-person operations impacts I-9 procedures.
Resources now available!
The webinar recording is now available on YouTube. We updated the following assets with links to demos from the recorded Fall I-9 Summit webinar:
We have also posted a Fall I-9 Summit folder on Box with the following supplemental training materials:
- The webinar Q&A log
- A copy of the slide deck
- The Fall I-9 Quick Reference Guide
For future reference, you may find links to all 2021 Fall I-9 Summit resources in this article in our knowledge base.
Calendar
Key dates and deadlines (subject to change):
| DATE | TOPIC |
| Oct 5, 10:00 a.m. | Mass Pay files deadline for BW pay period ending 10/2/2021 |
| Oct 5, 5:00 p.m. - Oct 8, 6:00 a.m. | UCPath Lockdown for BW PayPath transactions |
| Oct 9 | UCPath processing BW Pay Confirm |
| Oct 13, 9:00 a.m. - 4:00 p.m. | Academic Personnel Policy & Procedures for UCPath hosted by APO |
| Oct 21, 8:30 a.m. - 4:30 p.m | WFA Staff Policy & Procedures hosted by CHR |
| Oct 22, 9:00 a.m. - 12:00 p.m. | WFA Staff Policy & Procedures – Compensation hosted by CHR |
| Oct 28, 8:00 a.m. - Nov 19, 5:00 p.m. | UC Open Enrollment for Health and Welfare Benefits |
UCPath General Ledger & Funding News
Direct Retro Processing Schedule 2021-2022
Recently, UCPath updated the Direct Retro Processing Schedule. This schedule outlines when direct retros must be approved in order to be picked up and posted to the Labor Ledger. It also identifies when you can expect to see the approved direct retros in our Labor Ledger and subsequently in our General Ledger.
Dates now available from July 2021 through December 2021 in this article in our knowledge base.
In Case You Missed It
- Adding and Removing Budget Distribution for the Staffing Roster Job Aid
- Direct Retro Processing Schedule 2021-2022
- GAEL Overcharge Defect Resolved
- Mass Funding Upload at UCLA (Non-MCOP) Training Guide
UCPath GL Resource Page on CRU Website
Payroll & HR News
UCPath Changes and Enhancements September 24 - October 1, 2021
Find out about recent enhancements to UCPath and UCPath Online.
Read more
Continuation of Documentation for TPS Beneficiaries for 6 Countries Extended Thru Dec 2022
U.S. Citizenship and Immigration Services (USCIS) has automatically extended the employment authorization expiration date through December 31, 2022 for: El Salvador, Haiti, Honduras, Nepal, Nicaragua, and Sudan.
Read more
HR Primary Job - Update 9/30
Three weeks after implementing the new HR Primary Job derivation, the UCPath Center reports no related cases or defects. Here are some HR Primary Job stats September 7-28:
- 6 minutes – Average Run Time
- 241 – Average number of Employees Processed
- 9 – Average number of Errors (mostly due to Expired Job End Dates)
Expected Job End Date Resources
The Central Resource Unit has developed the following resources that will help you run the correct reports to monitor Expected Job End Date and avoid these unnecessary errors:
- Extending Job End Date Training Guide
- Extending Job End Date Video Series – Part 2 for a demo of the UCLA CDW reports:
- Jobs with Approaching End Dates and;
- Escalation of Approaching Job End Dates
UCPath PUM Upgrade Project SIT Update
UCPath PeopleSoft Update Manager (PUM) Upgrade System Integration Testing (SIT) was completed with no major risks identified.
Read more
In Case You Missed It
- More time to use your vacation accruals: Extension through June 30, 2022
- Reporting Accurate Supervisory Information
- UCPath Online for Former Employees
- Webinar Recording: E-024 Job Aid Walkthrough
Payroll Processing Countdown Clock
UCPath Center News
UCPath Online Demonstrations
The UCPath Center offers UCPath online demonstrations to show how employees can use the portal for a variety of Employee Self-Service (ESS) tasks every Thursday from 2pm to 3pm (excluding university holidays.)
Read more
In Case You Missed It
- UCPath Phone Service: 8 a.m. to 5 p.m., Monday through Friday, excluding UC holidays
- Chat with UCPath Center 8 a.m. to 6 p.m. | 9 self-service topics
- Effective October 1: Change to Service Targets | E-346 Mass Hire Template Enhancements
- HR Transaction Processing Delays
- UCPath Appointment Feature appointments available Monday through Friday, 8 a.m. to 4 p.m
CRU News
Your Trusty Sidekick
The UCPath system can often feel like an entirely different world with its very own language (let's not even get started on the acronyms!). We know this can be overwhelming, which is why we created the ultimate tour guide.
Next Stop: Advanced User
Located under the "Training" tab on the site's main navigation, our Glossary allows you to easily translate UCPath-speak into familiar terminology.
This isn't just a reference tool - it also helps you better learn the system! From general vocab to module-specific vernacular, this new feature will help you become fluent in UCPath.
TIP: Hit CTRL+F to search for a specific term.
