The first program of the fiscal year-end funding rollover is now complete. You can resume transactions to enter or update funding on Multiple Components of Pay (MCOP) positions. MCOP positions are defined as positions funded from at least one contract or grant fund where the employee is paid more than the fund’s cap.
The next program of the funding rollover process begins on Tuesday, June 27, 2023, at 8:00 a.m. and is scheduled to complete on Thursday, June 29, 2023, at 12:00 p.m. During this time, please refrain from entering or updating funding on all non-MCOP positions.
For reference, our original message on the funding rollover process is below.
To: CAOs, CFOs, and UCPath GL initiators and approvers
The funding rollover process is scheduled to be run at the end of June 2023. This process consists of two different programs, both run on different days in UCPath:
| Program | Run Date in UCPath |
|---|---|
| 1. Positions with a multiple-components-of-pay (MCOP) worksheet (limited to only those positions with a MCOP worksheet populated). | 6/23/2023 |
| 2. Positions with no MCOP worksheet (all other positions). | 6/27/2023 |
What is the Funding Rollover Process?
The funding rollover process consists of two programs used to copy the FAUs associated to a position in UCPath (called “funding”) from one fiscal year to the upcoming fiscal year.
What actions do I need to take?
The funding rollover process will help prevent charges to your department suspense FAUs. However, as a best practice, your department should perform the following to prevent charges to your departments' suspense FAUs:
- Ensure all funding has been submitted for approval and is approved no later than 6/22/2023, so that the funding rollover program will copy the funding to the new fiscal year.
- If funding is going to change on 7/1/2023, you can do either of the following:
- Allow the funding rollover program to run and then enter and approve the new funding with an effective date of 7/1/2023. You can do this any time after the funding rollover program is completed but you must enter the new funding before the first payroll in July 2023.
- No later than 6/22/2023, enter and approve the new funding using a fiscal year of 2024 with an effective date of 7/1/2023. The funding rollover process will not overwrite any funding that is already established and approved in the next fiscal year.
If you have positions where you do not want the funding to roll over, perform the following:
- For all lines on the UCPath Funding page, set the Funding End Date to 6/30/2023. Refer to our knowledge base for an example.
- Submit the change for approval so that you attain approval no later than 6/23/2023.
Details about funding rollover process can be found in our knowledge base. It includes scenarios for positions with MCOP worksheets and those without worksheets and examples the illustrate the various scenarios most departments will encounter.
FYE Funding Rollover Process Details
Questions?
For general information about UCPath GL and funding, including key fiscal year-end communications, please visit our UCPath General Ledger and Funding Resource Center.
If you have any additional questions about this process, please open a case with us. On your request form, enter the following:
- Topics: General Ledger
- Category: General Inquiry General Ledger
- Subject: FYE Funding Rollover Process
