This chart should be used to determine if a non-citizen of the United States can be reimbursed for travel expenses by the University. The determination of eligibility for travel reimbursement is based on the visa type or immigration status. Visitors possessing an immigration visa or status of one of the following types may be reimbursed for travel and subsistence payments.
Travel reimbursements are processed through Travel Services (see Reimbursements for Foreign Visitors for more information).
Visa
|
Classification |
Documentation |
| A-1/A-2* | Diplomat or members of family. | I-94 & Letter from the State dept. All expenses must be substantiated with receipts. |
| B-1 | Visitor for temporary business | I-94 |
| B-2 | Visitor for pleasure, tourism | I-94. Not eligible if visit to UC exceeds 9 days, or if paid or reimbursed by more than 5 United States institutions in a 6 month period. |
| F-1 | UCLA Student | I-94 |
| Non-UCLA Student | I-94 | |
| G-1,G-2,G-3,G-4 | International Organization | I-94 |
| H-1A,H-1B,H-2 | Temporary Worker | I-94 |
| J-1 | Exchange Visitor | I-94 |
| J-2 | Alien spouse of J1 | I-94 |
| K-1 | Fiancée of an American Citizen | EAD |
| K-2 | Child of Fiancée | EAD |
| L-1 | Intra-Company Transfer | I-94 |
| O-1 | Aliens with Extraordinary ability | I-94 |
| O-2 | Accompanying worker of an O-1 | I-94 |
| P-1 | Athlete internationally recognized | I-94 |
| P-2 | Artists or Entertainers | I-94 |
| P-3 | Aliens providing essential support to P1 and P2 visa holders | I-94 |
| Permanent Resident | Permanent Resident | Permanent Resident card or I-551 stamp in passport. |
| Refugee | Refugee or approved Asylee | I-94 |
| Pending Perm. Resident | Permanent Resident in process | EAD |
| Conditional Resident | Marriage to Permanent Resident or Citizen | EAD |
| TN | Visitor from Canada or Mexico | I-94 |
| WB | Waiver for business | I-94W |
| WT | Waiver for pleasure, tourism | I-94W. Not eligible if visit to UC exceeds 9 days, or if paid or reimbursed by more than 5 United States institutions in a 6 month period. |
Visas Ineligible for Travel Reimbursement
Aliens possessing an immigration visa or status of one of the following types may not receive any payment while in the United States. This includes reimbursement for travel and subsistence payments:
- No visa or status obtained without documentation
- F-2, dependent of an F-1 visa holder with an I-94
- H-4, dependent of an H-1 visa holder with an I-94
- O-3, dependent of an O-1 or O-2 visa holder with an I-94
- P-4, dependent of an P-1, P-2 or P-3 visa holder with an I-94
Exceptions
- Canadian citizens who enter the United States without a formal visa or status are deemed to have a B-1 status. Effective June 1, 2009, Canadian citizens entering the United States without a formal visa or status are required to present specific documents before entering the United States. The link for Western Hemisphere Travel Initiative (WHTI) in related information explains the requirement in more detail.
The most common documents will be:
- A Canadian Passport
- Enhanced Driver’s License or ID Card
- Trusted Traveler Program (NEXUS, FAST/Express, SENTRI enrollment cards)
- Special situations (see WHTI link)
- Also, prospective students who enter the country on a B-2 are allowed reimbursement for travel expenses if this is designated on their entry documentation.
