August 2021
This is our first article posted after our website launch. Take a few minutes and let us know what you think:
At A Glance
- Announcements
- BW PayPath Lockdown: Aug 10-13
- PFCB Webinar Recording | Watch it now!
- Postdoc Job Setup for Multiple Concurrent Jobs
- Academic Hiring Clinic - Aug 4, 2pm | Register now!
- Calendar
- UCPath General Ledger & Funding News
- UCPath Alert: Monthly On-Cycle 210731M0X Detail Labor Ledger Data Delay
- Payroll & HR News
- UCPath Enhancements July 30, 2021
- Upcoming Required In-person Inspection Following DHS Remote Inspection
- Reminder: E-078 Temporary Workaround
- UCPath Center News
- RESOLVED Temporary Service Disruption - Jul 26
- CRU News
- New CRU Website Launches Tomorrow!
- Update: New eLearning Courses - Aug 2021
Missed an issue? Prior newsletter issues are on our website.
Announcements
Biweekly PayPath Lockdown: August 10-13
To avoid delays in payroll processing, UCPath Center will limit system functionality on specific pages during payroll processing Tuesday, August 10 at 5PM, through Friday, August 13, 6AM.
- Some pages in UCPath will appear as “read only” between the “stop” and “resume” dates/times on the UCPath Production Processing Schedule.
- PayPath transactions will be displayed as “read only” for any employee being processed in the current pay cycle.
- The Mass PayPath Approval page will be displayed as “read only” for all employees
Resources
UCPath provided additional resources to help you adjust to this change:
- updated 7/27/2021 Review the Payroll Processing Schedule Job Aid
- Frequently Asked Questions
- Upcoming Change to Prevent Transactions During Payroll
PFCB Webinar Recording Now Available
Last week, we posted a recording of the PFCB workshop on our website and posted the following resources in Box:
- PFCB Webinar Q&As (for both sessions)
- PFCB Quick Reference Guide
Special note for Mednet Users
Box integration is seamless for most department initiators and approvers. However, @mednet.ucla.edu domain users may need to take additional steps to access content. Please see this UCLA Health Information Technology Service Portal knowledge base article: Box: Effectively Collaborating with UCLA Campus.
UCPath Job Aid:
Postdoc Job Setup for Multiple Concurrent Jobs (Postdoc plus non-Postdoc Job)
- This new job aid provides information for setting up Postdocs with multiple appointments.
Upcoming Academic Hiring Clinic - August 4, 2021
The Academic Personnel Office (APO) & Graduate Division will be hosting an Academic Personnel Appointee Clinic on Wednesday, August 4th, from 2:00 pm to 3:30 pm. This clinic will cover various topics related to fall academic hiring.
Registration instructions and more details are available on our Events page.
Calendar
Key dates and deadlines (subject to change):
| DATE | TOPIC |
| Aug 4, 2:00 pm - 3:30 pm | Academic Personnel Appointee Clinic hosted by APO and Grad Division |
| Aug 10, 10:00 a.m. | Mass Pay files deadline for BW pay period ending 8/7/2021 |
| Aug 10, 5:00 p.m. - Aug 13, 6:00 a.m. | UCPath Lockdown for BW PayPath transactions |
| Aug 12 | UCPath processing BW Pay Confirm |
UCPath General Ledger & Funding News
Monthly On-Cycle 210731M0X Detail Labor Ledger Data Delay
On July 30, we receive an alert from UCPath Center that the 210731M0X Detail Labor Ledger data was temporarily delayed. As of July 31, Summary Labor Ledger data and Detail Labor Ledger data is available.
In Case You Missed It
- Adding and Removing Budget Distribution for the Staffing Roster Job Aid
- BCT Process Change
- Fiscal Year-End Funding Rollover Process in UCPath
- GL Payroll Reconciliation Tool | Demo Recording
- Mass Funding Upload at UCLA (Non-MCOP) Training Guide
CRU's UCPath General Ledger Resource Page
Payroll & HR News
UCPath Changes and Enhancements July 23, 2021 - July 29, 2021
Find out about recent enhancements to UCPath and UCPath Online.
Read more
Upcoming: Required In-person Inspection Following DHS Remote Inspection
On July 28, 2021, tracker users received our recommendation to use the Remote Section 2 Amendment option. Avoid potential processing bottlenecks and identify an Authorized Agent who will complete the in-person physical inspection of the employee’s work authorization documents prior to the DHS flexibility end date of August 31.
Read more
E-078 Temporary Workaround
As a reminder, UCPath updated the system to allow certain earnings codes when submitting payouts. However, this change also made the “hours” field required when the “payout accruals” box is checked. Please note:
- UCPath will continue to calculate the hours.
- Department initiators can enter 1 in the hours field in order to submit the transaction.
Currently, the original Jira ticket is still open as this issue has not been fully resolved. We are monitoring the Jira for progress and will provide an update on our Top Defects list as more information is available.
In Case You Missed It
- Completing/Canceling a Foreign Source Income Statement
- DHS Remote Document Inspection Policy Extended to August 31, 2021
- Electronic Upload of Employee Verification Documents for Tracker I-9
- Summer Sessions Teaching Training Guide
- UCPath Job Aid: Postdoc Job Setup - Payroll Components
- Updating Section 2 following Remote Inspection Job Aid
CRU Payroll Processing Calendar Resources
UCPath Center News
Temporary Service Disruption - Resolved July 26
UCPath experienced a service disruption beginning 12pm, Monday July 26 for approximately 30 minutes. The service disruption was caused by a failure in our single sign-on application and users may have encountered error messages when trying to log into UCPath. If you encounter further issues, please contact the UCPath Center.
UCPath Online Demonstrations
The UCPath Center offers UCPath online demonstrations to show how employees can use the portal for a variety of Employee Self-Service (ESS) tasks every Thursday from 2pm to 3pm (excluding university holidays.)
Read more
In Case You Missed It
- UCPath Phone Service: 8 a.m. to 5 p.m., Monday through Friday, excluding UC holidays
- Chat with UCPath Center 8 a.m. to 6 p.m. | 9 self-service topics
- Effective 7/27/2021: Change to Prevent Transactions During Payroll | FAQ
- Take Charge of Your Benefits on UCPath Online
- Try the UCPath Appointment Feature appointments available Monday through Friday, 8 a.m. to 4 p.m.
CRU News
DID SOMEONE SAY NEW WEBSITE?
You heard it here first: CRU's new site will be live tomorrow, August 3! Don't worry - all the content you currently love and much more will be available at cru.ucla.edu.
Stay tuned for our weekly website spotlight which will feature the site's most exciting components! Until then, set your alarm and start your Tuesday with a stroll through the latest and greatest from your Payroll Partner.
Almost Time to Reset Your Bookmarks
When the new website launches, follow these tips to ensure you have the best experience:
- Open Google Chrome*
- Clear cache and cookies
- Navigate to cru.ucla.edu and set your new bookmarks
*Our new platform will maximize your experience on Google Chrome or Firefox. We recommend you avoid using Internet Explorer as some features may not be fully supported.
If you experience any issues with new pages, contact our webmaster at cru-communications@finance.ucla.edu.
New eLearning Courses Timeline Update
Last week, we provided an update on the CRU Training Team effort to update of 8 UCPath online courses in the UC Learning Center (LMS). While the cursory update for the first 4 online courses has been completed we found the remaining 4 courses will need additional review before we can republish.
- We expect to complete our update and upload new versions of the remaining 4 online courses to the LMS by the end of August.
If you have any questions or concerns, please email us at cru-training@finance.ucla.edu.
In Case You Missed It
- AYSO: Password Reset | 2021 Maintenance Schedule
- CRU COVID-19 Resource Center
- Summer Sessions Teaching: Training Guide | Video
- Tracker I-9 resource page
- UCPath PUM Upgrade Project - June Update
