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CRU Newsletter | Volume 3 Issue 5

David Geffen School of Medicine

August 2021

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At A Glance

 

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Announcements


Biweekly PayPath Lockdown: August 10-13

To avoid delays in payroll processing, UCPath Center will limit system functionality on specific pages during payroll processing Tuesday, August 10 at 5PM, through Friday, August 13, 6AM.

  • Some pages in UCPath will appear as “read only” between the “stop” and “resume” dates/times on the UCPath Production Processing Schedule.
  • PayPath transactions will be displayed as “read only” for any employee being processed in the current pay cycle. 
  • The Mass PayPath Approval page will be displayed as “read only” for all employees

Resources

UCPath provided additional resources to help you adjust to this change:

PFCB Webinar Recording Now Available

Last week, we posted a recording of the PFCB workshop on our website and posted the following resources in Box:

Special note for Mednet Users

Box integration is seamless for most department initiators and approvers. However, @mednet.ucla.edu domain users may need to take additional steps to access content. Please see this UCLA Health Information Technology Service Portal knowledge base article: Box: Effectively Collaborating with UCLA Campus.

UCPath Job Aid:

Postdoc Job Setup for Multiple Concurrent Jobs (Postdoc plus non-Postdoc Job)

  • This new job aid provides information for setting up Postdocs with multiple appointments.

Upcoming Academic Hiring Clinic - August 4, 2021

The Academic Personnel Office (APO) & Graduate Division will be hosting an Academic Personnel Appointee Clinic on Wednesday, August 4th, from 2:00 pm to 3:30 pm. This clinic will cover various topics related to fall academic hiring. 

Registration instructions and more details are available on our Events page.

Calendar

Key dates and deadlines (subject to change):

DATE TOPIC
Aug 4, 2:00 pm - 3:30 pm Academic Personnel Appointee Clinic hosted by APO and Grad Division
Aug 10, 10:00 a.m. Mass Pay files deadline for BW pay period ending 8/7/2021
Aug 10, 5:00 p.m. - Aug 13, 6:00 a.m. UCPath Lockdown for BW PayPath transactions
Aug 12 UCPath processing BW Pay Confirm

UCPath General Ledger & Funding News

Monthly On-Cycle 210731M0X Detail Labor Ledger Data Delay

On July 30, we receive an alert from UCPath Center that the 210731M0X Detail Labor Ledger data was temporarily delayed. As of July 31, Summary Labor Ledger data and Detail Labor Ledger data is available.

In Case You Missed It

CRU's UCPath General Ledger Resource Page

Payroll & HR News

UCPath Changes and Enhancements July 23, 2021 - July 29, 2021

Find out about recent enhancements to UCPath and UCPath Online.
Read more


Upcoming: Required In-person Inspection Following DHS Remote Inspection

On July 28, 2021, tracker users received our recommendation to use the Remote Section 2 Amendment option. Avoid potential processing bottlenecks and identify an Authorized Agent who will complete the in-person physical inspection of the employee’s work authorization documents prior to the DHS flexibility end date of August 31.
Read more

E-078 Temporary Workaround

As a reminder, UCPath updated the system to allow certain earnings codes when submitting payouts. However, this change also made the “hours” field required when the “payout accruals” box is checked. Please note:

  • UCPath will continue to calculate the hours.  
  • Department initiators can enter 1 in the hours field in order to submit the transaction.

Currently, the original Jira ticket is still open as this issue has not been fully resolved. We are monitoring the Jira for progress and will provide an update on our Top Defects list as more information is available. 

In Case You Missed It

CRU Payroll Processing Calendar Resources

UCPath Center News

Temporary Service Disruption - Resolved July 26

UCPath experienced a service disruption beginning 12pm, Monday July 26 for approximately 30 minutes. The service disruption was caused by a failure in our single sign-on application and users may have encountered error messages when trying to log into UCPath. If you encounter further issues, please contact the UCPath Center.


UCPath Online Demonstrations 

The UCPath Center offers UCPath online demonstrations to show how employees can use the portal for a variety of Employee Self-Service (ESS) tasks every Thursday from 2pm to 3pm (excluding university holidays.)
Read more

In Case You Missed It

CRU News

DID SOMEONE SAY NEW WEBSITE?

You heard it here first: CRU's new site will be live tomorrow, August 3! Don't worry - all the content you currently love and much more will be available at cru.ucla.edu.

Stay tuned for our weekly website spotlight which will feature the site's most exciting components! Until then, set your alarm and start your Tuesday with a stroll through the latest and greatest from your Payroll Partner.

Almost Time to Reset Your Bookmarks

When the new website launches, follow these tips to ensure you have the best experience:

  1. Open Google Chrome* 
  2. Clear cache and cookies
  3. Navigate to cru.ucla.edu and set your new bookmarks

*Our new platform will maximize your experience on Google Chrome or Firefox. We recommend you avoid using Internet Explorer as some features may not be fully supported.

If you experience any issues with new pages, contact our webmaster at cru-communications@finance.ucla.edu. 


New eLearning Courses Timeline Update

Last week, we provided an update on the CRU Training Team effort  to update of 8 UCPath online courses in the UC Learning Center (LMS). While the cursory update for the first 4 online courses has been completed we found the remaining 4 courses will need additional review before we can republish.

  • We expect to complete our update and upload new versions of the remaining 4 online courses to the LMS by the end of August.

If you have any questions or concerns, please email us at cru-training@finance.ucla.edu.

In Case You Missed It

See our Summer Sessions Training Video