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CRU Newsletter | Volume 3 Issue 32

Lake Arrowhead Conference Center

At A Glance

Missed an issue? Prior newsletter issues of Volume 3 are on our website.

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Announcements


PayPath Lockdown

BW: Apr 5-8

To avoid delays in payroll processing, UCPath Center will limit system functionality on specific pages during payroll processing from Tuesday, April 5, 5PM, through Friday, April 8, 6AM.


Resources

Job Record End Date Monitoring

Quarterly Reminder - March 2022

As of March 27, there are over 1,500 UCLA employee records with an “Expected Job End Date” on March 31, 2022. Monitor and ensure your department's records are up to date to avoid unintended job terminations or overpayments.
Read more 

Deduction Holiday - March 30, 2022

For bi-weekly paid employees, there are two times a year when flat dollar deductions are not deducted from your paychecks.
Read more

UCPath Job Code - 4 to 6 characters

Currently, the UCPath system uses six-digit Job Codes with two leading zeroes. The UCPath Center will start utilizing these leading zeroes at the end of the 2022 calendar year. 

Since pre-UCPath Job Codes were only four characters, we are currently working with specialized stakeholders to identify any downstream system complications that may arise from this transition. If you think this will impact your current processes or have questions, please contact the project team by March 31.

Calendar

Key dates and deadlines (subject to change):

DATE

TOPIC

Mar 23, 5:00 p.m. - Mar 29, 6:00 a.m.

UCPath Lockdown for MO PayPath transactions

Mar 30, 5:00 p.m.

Deadline to review and update biweekly employee records with Job Record End Date: March 31, 2022

Mar 31

Deadline to submit feedback regarding UCPath Job Code moving from 4 to 6 characters

Apr 1, 8:00 a.m.

Deadline to complete survey for UCPath Illuminated April Topic

Apr 5, 10:00 a.m.

Mass Pay files deadline for BW pay period ending 4/2/2022

Apr 5, 5:00 p.m. - Apr 8, 6:00 a.m.

UCPath Lockdown for BW PayPath transactions

Apr 7

UCPath processing BW Pay Confirm

Apr 13, 2:00 p.m. - 4:00 p.m.

Academic Apprentice Personnel Policy Training (Grad Division)

Apr 19, 10:00 a.m.

Mass Pay files deadline for BW pay period ending 4/16/2022

Apr 19, 5:00 p.m. - Apr 22, 6:00 a.m.

UCPath Lockdown for BW PayPath transactions

Apr 21

UCPath processing BW Pay Confirm

UCPath General Ledger and Funding News


UCPath Suspense Training Guide

On March 24, we republished the training guide that explains the purpose of suspense charges and provides guidance on how to identify, prevent, and correct them. The navigation instructions for all Cognos Reports have been updated. You may find the revised document in our knowledge base article.

UCPath Suspense Training Guide

In Case You Missed It

UCPath GL Resource Page

Payroll & HR News

UCPath Changes and Enhancements Mar 18-23, 2022

Find out about recent enhancements to UCPath and UCPath Online.
Read more

DHS to End Expired List B Identity Document Policy in May 2022

Effective May 1, 2022, the Department of Homeland Security (DHS) is ending the COVID-19 Temporary Policy for List B Identity Documents. After this date, UCLA departments cannot accept expired List B documents.
Read more

Academic Apprentice Personnel Policy Training (Grad Division)

April 13, 2:00 pm - 4:00 pm

Graduate Division will host an Academic Apprentice Personnel Policy Training on Wednesday, April 13, from 2:00 pm to 4:00 pm. This course will cover the policy on Academic Student Employees (ASE), Graduate Student Researcher (GSR) permitted Leaves, and the appropriate Leave Code usage in UCPath.

Enroll in Academic Apprentice Personnel Policy Training: 4/13/2022, 2:00 pm - 4:00 pm

In Case You Missed It

UCPath Center News


Incorrect Vacation Accruals

UCPath has identified an issue (Jira UCP-113546) with vacation accrual eligibility. As a result, some employees may show incorrect vacation accruals.

Note: It is not necessary to submit any requests for accrual updates as these will be updated as part of the resolution. 

We apologize for the inconvenience. We will provide an update once the issue is resolved.


Thank you
UCPath
(855) 982-7284
Monday - Friday from 8:00 a.m. - 5:00 p.m.
ucpath.universityofcalifornia.edu

UCPath Online Demonstrations 

The UCPath Center offers UCPath online demonstrations to show how employees can use the portal for a variety of Employee Self-Service (ESS) tasks every Thursday from 2pm to 3pm (excluding university holidays).
Read more

In Case You Missed It

CRU News

YOU GUIDE THE LIGHT

Our January UCPath Illuminated: PayPath Deep Dive was a huge hit, and we're ready to continue the momentum with our spring webinar. 

Vote Now

Your votes from the previous session decided the topic front runners for our new ballot. Now’s your chance to tell us which should be the focus of April's UCPath Illuminated!
Vote no later than Friday, April 1, at 8am PT.

Submit Your Choices Now!

Newsletter Publication: Biweekly

Your Payroll Partner is always striving to meet your evolving needs. As a reminder, we have transitioned our newsletter to a biweekly frequency.

  • Our next issue will be released on Monday, April 11.

We continue to provide up-to-the-minute UCPath updates via 1) our website news page and 2) targeted email messages. If you don't currently receive all of our alerts, update your preferences on our subscription page -- remember to check all interests that apply!

In Case You Missed It