Summary
- NEW UCPath March Release Projects Completed: March 8
- NEW UCPath Training: eLearning Courses Update
- NEW PayPath Lockdowns in April
- REMINDER The More You Know: Bookmark the Fund Manager Directory on Box!
- NEW BW 2 PayPath Lockdown: April 14 - 17
- NEW MO PayPath Lockdown: April 23 - 28
- NEW BW 1 PayPath Lockdown: April 28 - May 1
- NEW March 2026 Quarterly Reminders
- Job Record End Date Monitoring
- Off-Cycle, Quarter-End Pay Requests for Monthly Employees
- NEW Tracker Administrator Office Hours for April
- NEW Identity Theft Protection Plan Webinars: April 2
UCPath General Ledger & Funding News
- NEW UCPath SCT / Direct Retro Processing Schedule 2025-2026 Update
- NEW PathPal Chatbot Now Available
- NEW UCPath Enhancements & Training Updates: February 27 - March 26
- NEW Upcoming Change to Fidelity 403(b) Loan Repayments
- NEW Emergency Contact Option for Employees
- REMINDER Your 1042-S Availability
- NEW Correction for Missed Voluntary Savings Plans Deduction Error
- NEW CRU Holiday Closure(s)
- NEW CRU Newsletter Returns in May 2026
Announcements
March 2026 Release Completed
The UCPath March 2026 Release included updates to the Improve Accrual Management Phase 1 and Final Pay Pilot projects. Please visit the Improve Accrual Management Project/Final Pay Pilot page to learn more.
UCPath 2026 Release Project Page
UCPath Training: eLearning Courses Update
To comply with the UCOP directive requiring all web content to meet accessibility guidelines, the eLearning courses linked from the UCPath Access Requirements page are being updated.
These updates also remove references to the UCPath Help Site, which is scheduled to be decommissioned in June 2026, and UPK simulations will no longer be available.
- Several courses have already been updated and swapped in the LMS, including WFA Overview. Absence Management Overview, and UCPath Basics & Navigation.
- Some users may have received LMS notifications prompting course completion if they were in progress when a course was updated.
This update process will continue for all remaining courses. We’ll highlight upcoming course changes in future newsletters.
2025 W-2 Forms Now Available
Employees received an alert from the UCPath Center advising 2025 W-2 statements are now available to access online. Employees who did not opt-in for an electronic version may still access their W-2 in UCPath, and a printed W-2 will be mailed out no later than February 2, 2026.
- To access your W-2, visit UCPath and click on Income & Taxes > Tax Statements > View Online W-2/W-2c.
- Please use Chrome or Firefox when downloading your form.
The University of California does not send W-2 statements by email or text. If you receive an email or text with a link or an attachment to view a W-2 statement, it is a phishing scam designed to gain private information. Do not open attachments or click links claiming to provide access to your W-2 statement.
2025 1095-C Forms Available January 30
As of January 30, 2026, employees may view and access their 1095-C forms directly in UCPath.
Instructions for Current Employees:
- Current employees may access their 1095-C forms online by logging into UCPath and clicking the View Online 1095-C link in the Income & Taxes dashboard.
Instructions for Former Employees:
- To access their 1095-C forms, visit UCPath online and click on Former Employees.
- Once logged in, navigate to Income & Taxes and select the corresponding tile for the desired form.
Former employees can access and download their 1095-C for up to three years after their separation date.
PayPath Lockdown
BW 2: April 14, 5:00 p.m. – April 17, 6:00 a.m.
MO: April 23, 5:00 p.m. – April 28, 6:00 a.m.
BW 1: April 28, 5:00 p.m. – May 1, 6:00 a.m.
To avoid delays in payroll processing, the UCPath Center will limit system functionality on specific pages during the times listed above.
Refer to the 2026 UCPath Production Processing Schedule for start and stop times of the Pay Confirm.
Resources
The More You Know: Bookmark the Fund Manager Directory on Box!
Whether you're a researcher with a new grant or department head tracking expenses, attempting to locate the individual or department that manage a specific fund can be challenging in UCLA's complex financial landscape.
UCLA has simplified this search via the Fund Manager Directory on Box, which lists Fund Managers by Type and Number.
Bookmark this directory for quick access! It’s updated regularly to reflect staff changes and organizational shifts.
Learn more on our most recent The More You Know article.
Calendar
Key dates and deadlines (subject to change):
| DATE | TOPIC |
|---|---|
| April 8, 2:00 p.m. - 3:00 p.m. | UCLA Tracker Administrator Office Hours |
| April 14, 10:00 a.m. | Mass Pay Files deadline (BW2 pay period ending 4/11) |
| April 14, 5:00 p.m. – April 17, 6:00 a.m. | UCPath Lockdown for PayPath transactions (BW2 pay period ending 4/11) |
| April 15, 2:00 p.m. - 3:00 p.m. | UCLA Tracker Administrator Office Hours |
| April 16, 4:00 p.m. | UCPath processing Pay Confirm (BW2 pay period ending 4/11) |
| April 23, 10:00 a.m. | Mass Pay Files deadline (MO pay period ending 4/30) |
| April 23, 5:00 p.m. – April 28, 6:00 a.m. | UCPath Lockdown for PayPath transactions (MO pay period ending 4/30) |
| April 22, 2:00 p.m. - 3:00 p.m. | UCLA Tracker Administrator Office Hours |
| April 27, 4:00 p.m. | UCPath processing Pay Confirm (MO pay period ending 4/30) |
| April 28, 10:00 a.m. | Mass Pay Files deadline (BW1 pay period ending 4/25) |
| April 28, 5:00 p.m. – May 1, 6:00 a.m. | UCPath Lockdown for PayPath transactions (BW1 pay period ending 4/25) |
| April 29, 2:00 p.m. - 3:00 p.m. | UCLA Tracker Administrator Office Hours |
| April 30, 4:00 p.m. | UCPath processing Pay Confirm (BW1 pay period ending 4/25) |
UC reports there are employee records and contingent worker records with an "Expected Job End Date" of March 31, 2026. UCPath will automatically terminate employees and contingent workers who have an:
- "Expected Job End Date" of March 31, 2026 and
- "End Job Automatically Box" indicated on their record
Please review job records with upcoming end dates that are scheduled to auto-terminate and determine the required action.
In order to avoid unintended job terminations, we recommend:
- Running the “Jobs with Approaching End Dates” CDW report (CDW navigation: Team Content > UCPath CDW > Workforce Administration > Jobs with Approaching End Dates Report).
- Reviewing the records to ensure the March 31, 2026, Expected Job Record End Dates are correct.
The following protocol is required for submitting off-cycle pay requests (E-078) near quarter-end (in this case, March) for monthly paid employees. This protocol ensures that wages are captured accurately in UCPath for off-cycle payroll periods that span two quarters.
What’s happening?
When initiating off-cycle pay requests, the Pay End Date may erroneously populate with 3/29/26. This could cause a discrepancy in wages captured for the employee. If the Pay End Date populates with 3/1/26, you do not need to follow the protocol below and may proceed as usual.
What’s the protocol?
- Enter 3/1/26 in the Earnings Begin field and 3/29/26 in the Earnings End field of the off-cycle request. You do not need to edit the Pay End Date, which should be 3/29/26.
- If the employee had earnings beyond the Earnings Ends date (from 3/30-3/31), in the comments section, provide the total earnings for the pay period. Example: "Employee is due (insert hours) hours of pay for 03/01/26 to 03/31/26."
- If the employee had no earnings from 3/30-3/31, you do not need to enter a comment.
On April 2, 2026, Experian will host an Identity Protection Webinar for University of California employees. Register today and learn more about the Experian Elite Identity Protection and Financial Wellness Plan.
Learn more
April 8 | Enroll today
April 15 | Enroll today
April 22 | Enroll today
April 29 | Enroll today
Tracker Administrator office hours are held every Wednesdays from 2:00 p.m. to 3:00 p.m. to provide users support with E-Verify, Form I-9, Tracker and more!
Registration is required. A Zoom invitation will be sent to the email address provided on the registration form. Please register using your UCLA email address.
The UCPath Center recently updated the SCT / Direct Retro Processing Schedule. This schedule outlines when transactions must be approved in order to be picked up and posted to the Labor Ledger. It also identifies when you can expect to see the approved transactions in the Labor Ledger and, subsequently, in the General Ledger.
July 2025 through June 2026 dates are now available on Box.
On March 16, UCPath launched the new employee support chatbot, PathPal.
PathPal helps employees and managers quickly find information and guidance for common UCPath self-service tasks. The chatbot provides step-by-step guidance and links to official UCPath job aids, making it easier to locate the resources needed to complete common activities in UCPath.
Phase 1 will help users navigate common “how-to” questions using approved UCPath job aid resources. Learn more in this CRU Knowledge base article.
Read our website article to learn more about recent enhancements to UCPath and UCPath Online.
Beginning in April 2026, the process for repaying Fidelity 403(b) loans will change. UC will no longer deduct loan repayments from employee paychecks after the April 1, 2026, monthly and April 8, 2026, biweekly paychecks. Learn more in this CRU website article.
UCPath has introduced a new emergency contact relationship type, “Contact if Detained/Arrested.” Employees can update their emergency contact information in UCPath to add a contact to be notified if they are detained or arrested at work.
Why This Matters
This update ensures employees can record their notification preferences. It is part of the California Workplace – Know Your Rights notification issued earlier this year.
What You Need to Know
The new option is available in Employee Self Service under Emergency Contacts. No action is required from locations, but you may receive questions from employees. UCPath encourages locations to remind employees to review and update their emergency contact information.
Resources
On February 11, UCPath distributed the following notice to eligible nonresident aliens regarding Tax Treaty Income and/or Postdoc Fellowship income.
Voluntary retirement savings plans deductions were missed on employees’ final paychecks that were issued from February 1st, 2025, to July 2nd, 2025. UCPath corrected the system issue, and the UC made a Qualified Nonelective Contribution (QNEC) to the plan on behalf of affected employees.
As an update, UCLA will use central funding to supply the required 50% UC contribution for the University’s affected employees. No department action is required.
Learn more about this update on our recent web article.
There will be no office closures during April, 2026 for CRU/UCLA Payroll Partner Office.
The next CRU Newsletter will be published in May 2026. In the meantime, we will:
- Continue sending stand-alone communications to keep you informed of developments and major breaking news.
- Post all minor announcements to the news section of our website.
