Summary
- NEW Coming March 8: UCPath March 2026 Release
- Improve Accrual Management Phase 1
- Final Pay Pilot
- NEW PayPath Lockdowns in March
- REMINDER 2025 W-2 Forms Now Available
- REMINDER 2025 1095-C Forms Available January 30
- REMINDER The More You Know: Bookmark the Fund Manager Directory on Box!
- NEW BW 1 PayPath Lockdown: March 3 - 6
- NEW BW 2 PayPath Lockdown: March 17 - 20
- NEW MO PayPath Lockdown: March 24 - 30
- NEW Tracker Administrator Office Hours for March
UCPath General Ledger & Funding News
- REMINDER UCPath Funding Entry eCourse Updated
- NEW UCPath Enhancements & Training Updates: January 31 - February 26
- NEW Your 1042-S Availability
- REMINDER UCPath User Access Restored
- NEW CRU Holiday Closure(s) for March
- NEW CRU Newsletter Returns in March 2026
Announcements
Improve Accrual Management Phase 1 / Final Pay Pilot Projects
The UCPath March 2026 Release includes updates to the Improve Accrual Management Phase 1 and Final Pay Pilot projects. UCPath will launch these updates during the March Release, which is scheduled to be completed on Sunday, March 8, 2026.
During implementation:
- UCPath will be unavailable from Saturday, 7, March 8, 11:00 p.m. - Sunday, March 8, 6:00 a.m.
- You will not have access to view or download tax and pay statements.
Please visit the Improve Accrual Management Project/Final Pay Pilot page to learn more.
UCPath 2026 Release Project Page
2025 W-2 Forms Now Available
Employees received an alert from the UCPath Center advising 2025 W-2 statements are now available to access online. Employees who did not opt-in for an electronic version may still access their W-2 in UCPath, and a printed W-2 will be mailed out no later than February 2, 2026.
- To access your W-2, visit UCPath and click on Income & Taxes > Tax Statements > View Online W-2/W-2c.
- Please use Chrome or Firefox when downloading your form.
The University of California does not send W-2 statements by email or text. If you receive an email or text with a link or an attachment to view a W-2 statement, it is a phishing scam designed to gain private information. Do not open attachments or click links claiming to provide access to your W-2 statement.
2025 1095-C Forms Available January 30
As of January 30, 2026, employees may view and access their 1095-C forms directly in UCPath.
Instructions for Current Employees:
- Current employees may access their 1095-C forms online by logging into UCPath and clicking the View Online 1095-C link in the Income & Taxes dashboard.
Instructions for Former Employees:
- To access their 1095-C forms, visit UCPath online and click on Former Employees.
- Once logged in, navigate to Income & Taxes and select the corresponding tile for the desired form.
Former employees can access and download their 1095-C for up to three years after their separation date.
PayPath Lockdown
BW 1: March 3, 5:00 p.m. – March 6, 6:00 a.m.
BW 2: March 17, 5:00 p.m. – March 20, 6:00 a.m.
MO: March 19, 5:00 p.m. – MArch 24, 6:00 a.m.
To avoid delays in payroll processing, the UCPath Center will limit system functionality on specific pages during the times listed above.
Refer to the 2026 UCPath Production Processing Schedule for start and stop times of the Pay Confirm.
Resources
The More You Know: Bookmark the Fund Manager Directory on Box!
Whether you're a researcher with a new grant or department head tracking expenses, attempting to locate the individual or department that manage a specific fund can be challenging in UCLA's complex financial landscape.
UCLA has simplified this search via the Fund Manager Directory on Box, which lists Fund Managers by Type and Number.
Bookmark this directory for quick access! It’s updated regularly to reflect staff changes and organizational shifts.
Learn more on our most recent The More You Know article.
Calendar
Key dates and deadlines (subject to change):
| DATE | TOPIC |
|---|---|
| March 3, 5:00 p.m. – March 6, 6:00 a.m. | UCPath Lockdown for PayPath transactions (BW1 pay period ending 2/28) |
| March 5, 4:00 p.m. | UCPath processing Pay Confirm (BW1 pay period ending 2/28) |
| March 7, 11:00 p.m. – March 8, 6:00 a.m. | UCPath scheduled outage due to March Release implementation |
| March 11, 2:00 p.m. - 3:00 p.m. | UCLA Tracker Administrator Office Hours |
| March 17, 10:00 a.m. | Mass Pay Files deadline (BW2 pay period ending 3/14) |
| March 17, 5:00 p.m. – March 20, 6:00 a.m. | UCPath Lockdown for PayPath transactions (BW2 pay period ending 3/14) |
| March 18, 2:00 p.m. - 3:00 p.m. | UCLA Tracker Administrator Office Hours |
| March 19, 4:00 p.m. | UCPath processing Pay Confirm (BW2 pay period ending 3/14) |
| March 24, 10:00 a.m. | Mass Pay Files deadline (MO pay period ending 3/31) |
| March 24, 5:00 p.m. – March 30, 6:00 a.m. | UCPath Lockdown for PayPath transactions (MO pay period ending 3/31) |
| March 25, 2:00 p.m. - 3:00 p.m. | UCLA Tracker Administrator Office Hours |
| March 26, 4:00 p.m. | UCPath processing Pay Confirm (MO pay period ending 3/31) |
| March 27 | Cesar Chavez Holiday - CRU/UCLA Payroll Partner Office closed to observe the university holiday |
March 4 | Enroll today
March 11 | Enroll today
March 18 | Enroll today
March 25 | Enroll today
Tracker Administrator office hours are held every Wednesdays from 2:00 p.m. to 3:00 p.m. to provide users support with E-Verify, Form I-9, Tracker and more!
Registration is required. A Zoom invitation will be sent to the email address provided on the registration form. Please register using your UCLA email address.
Recently, we revised the Funding Entry and Updates eCourse in the online Learning Management System (LMS). This course is an important UCPath Access Requirement for new UCPath GL initiators and approvers, and a great refresher you can take anytime. Learn more in LMS.
The following UCPath training team updated the following material on the UCPath Help site:
Payroll
The following training resource was created as guidance for completing the Payroll Adjustment Form.
- Job Aid: Payroll Adjustment Form
Workforce Administration
The following training resource provides guidance for processing July 1, 2026 retirements.
Read our website article to learn more about recent enhancements to UCPath and UCPath Online.
On February 11, UCPath distributed the following notice to eligible nonresident aliens regarding Tax Treaty Income and/or Postdoc Fellowship income.
Read more
On February 5, some users experienced intermittent UCPath access issues. Subsequently, UCPath resolved these issues.
- As a best practice, please remember to clear browser cookies and cache weekly.
- For more information, please see this UCPath Job Aid: Clear Your Browser Cache.
If you experience any difficulty accessing the site, please contact UCPath directly.
Caesar Chavez Day
On Friday, March 27, your UCLA Payroll Partner office will close to observe the University Holiday.
All cases submitted to CRU will be reviewed when we resume normal operations on Monday, March 30, 2026.
Review our event page for upcoming closures and other important events!
The next CRU Newsletter will be published in March 2026. In the meantime, we will:
- Continue sending stand-alone communications to keep you informed of developments and major breaking news.
- Post all minor announcements to the news section of our website.
