The UCPath Center recently updated the SCT Processing Schedule. This schedule outlines when transactions must be approved in order to be picked up and posted to the Labor Ledger. It also identifies when you can expect to see the approved transactions in the Labor Ledger and, subsequently, in the General Ledger.

July 2026 through December 2026 dates are now available on Box.

UCPath SCT / Direct Retro Processing Schedule

Have you received an automated email regarding UCPath funding updates from Financial System Controls (FSC@finance.ucla.edu) sent through Amazon's email service (amazones.com)? We want to confirm that this communication is valid and authorized. Learn more about the communication and where to get assistance.

Whether you're a researcher with a new grant or department head tracking expenses, attempting to locate the individual or department that manage a specific fund can be challenging in UCLA's complex financial landscape. 

UCLA has simplified this search via the Fund Manager Directory on Box, which lists Fund Managers by Type and Number. 

Bookmark this directory for quick access! It’s updated regularly to reflect staff changes and organizational shifts.

Learn more on our most recent The More You Know article.

The More You Know Article

UC reports there are employee records and contingent worker records with an "Expected Job End Date" of September 30, 2026. UCPath will automatically terminate employees and contingent workers who have an:

• "Expected Job End Date" of September 30, 2026 and
• "End Job Automatically Box" indicated on their record

Please review job records with upcoming end dates that are scheduled to auto-terminate and determine the required action.

In order to avoid unintended job terminations, we recommend:

1. Running the “Jobs with Approaching End Dates” CDW report (CDW navigation: Team Content > UCPath CDW > Workforce Administration > Jobs with Approaching End Dates Report).
2. Reviewing the records to ensure the September 30, 2026, Expected Job Record End Dates are correct.

The following protocol is required for submitting off-cycle pay requests (E-078) near quarter-end (in this case, September) for monthly paid employees. This protocol ensures that wages are captured accurately in UCPath for off-cycle payroll periods that span two quarters. 

What’s happening?

When initiating off-cycle pay requests, the Pay End Date may erroneously populate with 9/28/26. This could cause a discrepancy in wages captured for the employee. If the Pay End Date populates with 9/1/26, you do not need to follow the protocol below and may proceed as usual. 

What’s the protocol?

• Enter 9/1/26 in the Earnings Begin field and 9/28/26 in the Earnings End field of the off-cycle request. You do not need to edit the Pay End Date, which should be 9/28/26.
• If the employee had earnings beyond the Earnings Ends date (from 9/29-9/30), in the comments section, provide the total earnings for the pay period. Example: "Employee is due (insert hours) hours of pay for 09/01/26 to 09/30/26."
  • If the employee had no earnings from 9/29-9/30, you do not need to enter a comment. 

Example of Off-Cycle, Quarter-End Protocol

September 23 | Enroll today
September 30 | Enroll today
October 7 | Enroll today
October 14 | Enroll today 

Tracker Administrator office hours are held every Wednesdays from 2:00 p.m. to 3:00 p.m. to provide users support with E-Verify, Form I-9, Tracker and more! 

Registration is required. A Zoom invitation will be sent to the email address provided on the registration form. Please register using your UCLA email address.

Tracker Administrator Office Hours Registration

UCPath Center (UCPC) has implemented a new automated Return from Leave (RFL) notification process for employees returning from an unpaid leave of absence or Short Work Break (SWB).

Currently, employees automatically receive an email with information about benefit reinstatement timelines and UCRP service credit buyback options as soon as an RFL transaction is entered into UCPath. The notification occurs even if their actual return date is weeks or months away.

Since the system cannot distinguish between paid and unpaid leave, some employees returning from fully paid leave may receive notifications that do not apply to their situation.

What Departments Should Do

• Enter RFL transactions no more than 10–15 days before the employee’s return date, when possible.
• Let employees know they may receive an automated UCPath email.
• Reassure employees returning from fully paid leave that the benefits and buyback information may not apply to them.

UCPC is updating the notification language and exploring long-term system enhancements to reduce confusion. Read the full UCPC guidance and recommended best practices on our website.

On September 14, the UCPath Center (UCPC) announced a transition to a standardized monthly UCPath enhancement summary. This new format will make release information easier to locate and provide a more consistent view of UCPath system updates.

The monthly summary will consolidate completed changes and enhancements into a single communication and will replace the weekly Changes & Enhancements emails that we previously summarized for UCLA audiences.

If changes require advance notice or have significant impact, UCPC will continue to communicate separately.

UCPath implemented changes in the August monthly release and made enhancements visible to users on August 31, 2026. Read our website article to learn more about recent enhancements to UCPath and UCPath Online.

UCPath Enhancements & Training Article

Beginning September 1, UCPath job aids and help resources are available through the new UCPath Search experience. The updated format offers improved accessibility, enhanced search functionality, and a streamlined user experience.

What is changing:

• Help Links Updated: Links under the Help menu in the UCPath portal now direct users to the new location for UCPath help resources.
• Resources Closer to Work: Users can search for job aids and other help content directly within the UCPath portal.
• Enhanced Web Accessibility: The new format supports assistive technologies and provides a more inclusive experience for accessing UCPath guidance.

For additional information and transition resources, read CRU article: UCPath Help Site Transition to Ask UCPath

Starting August 31, 2026, UCPath's AI-powered chatbot, PathPal, will offer Spanish-language support, making it easier for Spanish-speaking employees to access self-service guidance and resources. Learn about the new capabilities, important service notes, and available support resources in this CRU website article. 

• UCPath Phone Service: (855) 982-7284, 8 a.m. to 5 p.m., Monday through Friday, excluding UC holidays
• Chat with UCPath Center 8 a.m. to 6 p.m.

On Friday, September 25, 2026, your UCLA Payroll Partner office will be closed from 8:00 a.m. to 3:00 p.m. (PT) while our team attends a university conference.

• Friday, September 25, 3:00 p.m. to 5:00 p.m. (PT): Cases submitted during the closure period will be reviewed when the office reopens.
• Monday, September 28: Any remaining inquiries will be addressed when we return to standard business hours. 

Thank you for your patience and understanding.

Access Events

The next CRU Newsletter will be published in October 2026. In the meantime, we will: 

• Continue sending stand-alone communications to keep you informed of developments and major breaking news. 
• Post all minor announcements to the news section of our website.

Subscribe to CRU Newsletter

• UCPath Enhancements & Training Updates: June 19 - July 23
• Extended Absence Improvements Now Available
• How to Find Mass Template
• UCPath Contact Options to Replace Voicemail
• TRS Resources
• UCPath Former Employee Portal Guide August 2026 CRU Newsletter